Commercial Administrator

Vistry Group PLC; Devon and Torbay; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading company is seeking a Commercial Assistant to support their commercial department in Exeter. This role involves administration of customer care payments, order raising, and document management. You will benefit from flexible working arrangements, a competitive salary, and generous annual leave. Candidates should possess GCSEs in Maths and English, along with relevant experience in a commercial environment.

Benefits

Annual bonus

Salary sacrifice car scheme

Annual leave increasing with service

Private medical insurance

Enhanced maternity, paternity and adoption leave

Competitive pension scheme

Life assurance

Share save and share incentive schemes

Employee rewards portal

Qualifications

• Experience working in a commercial business environment.
• Good understanding of Microsoft Office including Excel.
• Ability to work to a high degree of accuracy.

Responsibilities

• Assist with the administration of customer care payments.
• Raise orders and pay consultants for pre-construction work.
• Track and file main contract and subcontract order documents.

Skills

Microsoft Office

Excellent communication skills

Strong mathematical ability

Organisational skills

Analytical skills

Team working skills

Ability to work under pressure

Education

3 GCSEs including Maths and English

BTEC diploma or certificate in administration / finance

Tools

COINS housebuilding software

Job description

Role Overview

In a Nutshell…

We have an exciting opportunity for a Commercial Assistant to join our team within Vistry Cornwall South West, at our office in Exeter. As our Commercial Assistant you will assisting the commercial department by undertaking the administration of customer care payments and assisting in recovering costs/contra charging where applicable, raising orders, and paying consultants for pre-construction work, maintaining tracker documents for payments and POs, assisting the buying department with the raising of plant PO’s. The role also involves tracking and filing main contract and subcontract order documents, assisting subcontractors with their CQMS registrations, and assisting the commercial management team with reports when required.

We value in-person collaboration and team culture, but we’re also committed to supporting flexible working where possible. We encourage you to raise any specific requirements during the interview process so we can explore how this could be accommodated.

Let’s cut to the chase, what’s in it for you…

• Competitive basic salary and annual bonus
• Salary sacrifice car scheme available to all employees
• Up to 33 days annual leave plus bank holidays increasing to up to 39 days with service
• 2 Volunteering days per annum
• Private medical insurance, with employee paid cover
• Enhanced maternity, paternity and adoption leave
• Competitive pension scheme through salary sacrifice
• Life assurance at 4 x your annual salary
• Share save and share incentive schemes
• Employee rewards portal with many more benefits…

In return, what we would like from you…

• Behave in line with our company values – Integrity, Caring and Quality
• 3 GCSE’s or equivalent qualifications including Maths and English
• Experience working in a commercial business environment
• Good understanding of Microsoft Office, Excel, Outlook
• Experience in working in a fast paced, changing environment where priorities can change daily
• Excellent analytical skills and organisation
• Strong mathematical and IT ability
• Ability to work under pressure and meet deadlines
• Ability to work to high degree of accuracy
• Good telephone manner
• Excellent communications skills
• A good communicator/listener
• Good team working skills
• Willing to work extra to meet deadlines as and when the business needs require it

Desirable…

• BTEC diploma or certificate in administration / finance
• Experience working for a residential house builder ideally within a payment processing environment
• Basic understanding in using COINS housebuilding software

More about the Commercial Assistant role…

• Processing of customer care and preconstruction consultant invoices on monthly basis.
• Check invoices are correct for VAT or materials/labour deductions for tax purposes.
• Raising plant POs alongside the buying team.
• Management of customer care cost recovery.
• General administration tasks related to the commercial function as noted by the department heads.
• Maintaining necessary systems to efficiently file and retrieve contracts/subcontracts and to allow others to do likewise in accordance with the Business Management System.
• Assist with the issuing of sub-contract orders in accordance with Group Policy.
• Dealing with general enquiries from other departments within the business.
• Assisting QS’s with payments if required.
• Attend departmental meetings as required.

Finally, let’s tell you a bit more about us…

We build more than homes, we’re making Vistry. Being a responsible developer and award-winning employer means we live each day through our ethos - doing the right thing. Our behaviours reflect this, as well as our values of integrity, caring and quality. Shaping all we do; they empowerus to develop sustainable communities across affordable and private housing. We work in a partnership-led way, and you’ll recognise our renowned brands Bovis Homes, Linden Homes and Countryside Homes. Together with Vistry Works, our manufacturing operation,and the functional support of Vistry Services, we’re a proud UK Green Building Council member, UK top five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating, and winner of many awards including Top Employer, Global Top Inspiring Workplaces, and Best for Talent Attraction and Outreach.

Join us in making Vistry.

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