Commercial Admin & Tender Support — Path to Trainee QS

LFS Ltd; Gillingham; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Competitive salary

Company pension scheme

Cycle to work scheme

Employee discount scheme

Health and wellbeing support

Life insurance

Path to trainee QS role

Job summary

London Fire Solutions Ltd is seeking an capable administrator in Gillingham to support the Commercial Manager, Quantity Surveyors and Estimators. The role blends admin with commercial insight, focusing on tenders, valuations and payment applications while keeping records accurate and up to date.

You will manage enquiry responses, pricing schedules, variation tracking, and HubSpot records, helping the team stay on top of deadlines and financials in a busy construction environment.

Qualifications

• Experience in a commercial, QS, estimating or contracts administration role in construction or facilities maintenance.
• Understanding of tendering, valuations, variations and applications for payment.
• Good commercial awareness and impact on margin and cash flow.
• Experience using HubSpot or a similar CRM system.
• Strong Excel skills and comfort with numbers.

Responsibilities

• Support the estimators with enquiries, tender documents, pricing schedules and quote submissions.
• Support the QS team with valuations, variations and information for payment applications.
• Keep variation registers, valuation trackers and commercial records up to date.
• Track purchase orders, client order numbers and job references.
• Maintain deals, quotes and contacts in HubSpot and pull reports for the commercial team.
• Chase outstanding paperwork from site teams (timesheets, certificates, photos).
• Process subcontractor and self-employed payments, including CIS checks.
• Prepare information for monthly commercial reviews.
• Identify commercial issues and raise them early; provide general team support.

Skills

Excel skills

Attention to detail

Organised

Deadline management

Chasing information

Tools

HubSpot

Job description

London Fire Solutions Ltd is seeking an capable administrator in Gillingham to support the Commercial Manager, Quantity Surveyors and Estimators. The role blends admin with commercial insight, focusing on tenders, valuations and payment applications while keeping records accurate and up to date.

You will manage enquiry responses, pricing schedules, variation tracking, and HubSpot records, helping the team stay on top of deadlines and financials in a busy construction environment.