Commercial Admin

Lanes Group; Guildford; On-site; GBP 28,000 - 30,000; Full time

Job summary

Lanes Group in Guildford is seeking a PO Coordinator to join the Commercial Team and support procurement and financial operations. You will process purchase orders, manage supplier invoices and provide commercial reporting to internal stakeholders.

The role requires strong admin and communication skills, proficiency in MS Office, and the ability to handle confidential information. It is a permanent, full-time position paying £28,000–£30,000 per year.

Qualifications

• Strong administrative and communication skills.
• Proficiency in Microsoft Office Suite.
• High level of confidentiality and organisational ability.
• Strong interpersonal and multitasking skills.

Responsibilities

• Raise purchase orders in line with commercial approval processes.
• Resolve PO, invoice, and payment queries with internal teams and suppliers.
• Support onboarding of new commercial suppliers, liaising with Finance and Procurement.
• Generate reports for the Commercial Leads.
• Identify risks and opportunities to ensure best value and compliance.
• Manage individual workload and contribute to a culture of commercial awareness.
• Undertake additional duties as required to support the Commercial Team’s objectives.

Skills

Administrative skills

Communication skills

Confidentiality

Organisational ability

Interpersonal skills

Multitasking

Tools

Microsoft Office Suite

Job description

Lanes Group is a leading nationwide utility services provider with c.5000 dedicated employees. Our diverse subsidiaries drive our success across various sectors, contributing to a remarkable turnover of over £700 million. We are committed to excellence and innovation, ensuring we provide industry leading services to our clients and stakeholders. Join us to be part of a dynamic and growing team that values diversity and fosters professional growth.

Department:

The Logistics Management Centre (LMC) provides wastewater tankering and treatment services across the Thames region, giving critical support to planned, routine, and resilience operations across the Thames Water network. The Tankering Division provides tanker transport of wastewater around the network to ensure it continues to operate. The Treatment Division supports the cleaning and treatment of wastewater infrastructure.

Purpose of the role:

The PO Coordinator for the Commercial Team plays a vital role in supporting procurement and financial operations. This role ensures accurate and timely processing of purchase orders, supplier invoices, and commercial reporting. The coordinator will work closely with internal stakeholders and external suppliers to maintain compliance, drive value, and support strategic commercial objectives.

Location: Guildford

Job Type: permanent, full time

Hours: Monday to Friday, 37.5 hours (starts times to be discussed at interview)

Salary: £28,000-£30,000 per annum

Key Responsibilities:

• Raise purchase orders in line with commercial approval processes.
• Resolve PO, invoice, and payment queries with internal teams and suppliers.
• Support onboarding of new commercial suppliers, liaising with Finance and Procurement.
• Generate reports for the Commercial Leads.
• Identify risks and opportunities to ensure best value and compliance.
• Manage individual workload and contribute to a culture of commercial awareness.
• Undertake additional duties as required to support the Commercial Team’s objectives.

Key Requirements

Skills & Experience:

• Strong administrative and communication skills.
• Proficiency in Microsoft Office Suite.
• High level of confidentiality and organisational ability.
• Strong interpersonal and multitasking skills.

Desirable:

• Experience in commercial or procurement environments.
• Full UK Driver’s Licence

Living the Company Values

By embedding our companies core values and purpose into each role, ensures that every employee, regardless of their role or level, understands how their individual development and contributions align with our purpose of ‘improving today for a better tomorrow’.

Each role and value has an alignment to set proficiency levels and expectations; this role holder is expected to:

• Leading: Acts as a role model, shaping the learning agenda and influencing change.
• Agile: Anticipates learning needs, adjusts quickly to changing operational contexts.
• Nurturing: Supports the development of others through coaching and structured development plans.
• Engaging: Inspires and motivates learners, builds trust and credibility
• Safe & Secure: Ensures all learning is aligned to safety and compliance standards.

Your Contribution to the company:

• Strive to be always positive and constructive
• Adhere to all company policies
• Straight talking about the facts of the situation – open discussions are the best way to find solutions
• Help others through communicating clearly
• Deliver on commitments
• Ensure that any ideas that may enhance the productivity or systems of the company are brought to the attention of Senior Management, or your colleagues
• Deliver our Company Values understanding that by working together in unity we are ‘Stronger Together’

Equality, Diversion & Inclusion

At Lanes Group, we are dedicated to fostering a diverse and inclusive workplace where everyone feels valued and empowered. We believe that our differences make us stronger and are committed to providing equal opportunities for all employees. We welcome and encourage applications from individuals of all backgrounds, including those from underrepresented groups. Join us in our commitment to creating a more inclusive and diverse world.