College Project Officer - College of Engineering and Physical Sciences - 108233 - Grade 6

University of Birmingham; Birmingham; On-site; GBP 33,000 - 36,000; Full time

Benefits offered by this job

40 days holiday

Volunteer day

Pension scheme

Nurseries on-site

Job summary

The Project Officer will support the College of Engineering and Physical Sciences Spatial Review, coordinating data collection and analysis to build a robust evidence base for future investment decisions.

The postholder will prepare briefing papers, engage with academics, technical staff and external stakeholders, and lead discrete workstreams to deliver timely progress within a fixed-term contract ending August 2027.

Qualifications

• Educated to Degree level or equivalent; significant practical experience in a similar role may be required.
• Experience in gathering, consolidating and analysing datasets from multiple sources.

Responsibilities

• Coordinate data collection and analysis for the Spatial Review.
• Prepare briefing papers and reports for project boards and meetings.
• Facilitate stakeholder engagement and contribute to evidence-based decision making.
• Lead and deliver discrete workstreams on laboratory facilities and requirements.
• Support evaluation and review of projects and risk management.

Skills

Project management

Data analysis

Stakeholder engagement

MS Office (Excel/PowerPoint)

Communication

Education

Degree level or equivalent

Tools

Project management tools

MS Office

Job description

Job Description

Position Details

College of Engineering and Physical Sciences

University of Birmingham, Edgbaston, Birmingham UK

Full time starting salary is normally in the range £33,002 to £35,608 with potential progression once in post to £39,906

Grade: 6

Full Time, Fixed Term contract up to August 2027

Closing date: 8th November 2026

Interviews will take place during week commencing 23rd November 2026

Our offer to you

People are at the heart of what we are and do.

The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, and we are equally proud to be recognised as a leading global university. We want to attract talented people from across the city and beyond, support them to succeed, and celebrate their success.

We are committed to helping the people who work here to develop through our sector-leading Birmingham Professional programme which provides all professional services staff with development opportunities and the encouragement to reach their full potential. With almost 5,000 professional services jobs in a wide-range of functions in Edgbaston and in our campus in Dubai, there are plenty of opportunities for you to be able to develop your career at the University.

We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas, innovation, and debate. We warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we are, and how we work.

Supporting our people to achieve a healthy work/life balance is important both to our employees and to the success of the University and, depending on the role, we offer a variety of flexible working arrangements. We therefore welcome discussions on all forms of flexible working. In addition, you will receive a generous package of benefits including 40 days paid holiday a year, one paid day a year for volunteering, occupational sick pay, and a pension scheme. We also have three high quality subsidised day nurseries.

The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus, including main bus routes and a train station on site. On campus we have a state-of-the-art sports centre with pool, shops, places to eat and drink, our own art gallery, museum and botanical gardens.

Find out more about the benefits of working for the University of Birmingham

Background

The University of Birmingham is a global institution working within a diverse and vibrant City, offering an inspiring education to our students, and undertaking critically important research. We are a place of open, critical thinking, and the creation, sharing and dissemination of knowledge. Professional Services put students at the heart of all they do and enable an exceptional educational experience. They provide outstanding support to our researchers and help the University to grow its influence regionally, nationally, and globally. They ensure the University's resources are used wisely, manage and improve the infrastructure which sits at the heart of the institution, and support decisions to be made quickly and based on sound evidence. Our Birmingham Professional programme operates across the University, supporting colleagues to network and collaborate, offering opportunities to learn and develop, contributing to the delivery of the University's objectives, and helping everyone to understand the broader context within which we work.

Job Summary

The Project Officer will play a key role in supporting the College of Engineering and Physical Sciences' Spatial Review, a strategic review led by the Estates Office to evaluate the current and future requirements of research laboratory facilities. The role will provide additional capacity within the College to coordinate and support this work, enabling the development of a robust evidence base and a detailed understanding of the laboratory estate to inform future investment and planning decisions.

The postholder will provide high-level project coordination and support, working closely with academic, technical, research and professional services colleagues, as well as external stakeholders where required. Responsibilities will include coordinating data collection and analysis, preparing briefing papers and reports, facilitating stakeholder engagement, and supporting evidence-based decision-making. In many cases, the postholder will lead and deliver discrete workstreams, developing a detailed understanding of laboratory facilities and requirements to support the successful delivery of the review.

Main Duties

Project Officers will manage smaller projects in their entirety or manage elements of larger projects or assist in the management of one or more larger projects through the provision of well-developed and timely project management support. You will be expected to work proactively, and use your initiative and planning skills to set your own priorities to ensure progress is maintained as expected, identify any issue and propose solutions.

• To support Project delivery, Project Boards, workstreams and working groups within an overall project or manage elements of larger projects or smaller projects on your own.
• Support may include some or all of the following:
  • carrying out project planning activities;
  • identifying milestones which will need to be adhered to;
  • data collection and analysis;
  • milestone tracking/key performance indicator tracking;
  • developing and proposing solutions for any issues;
  • recommending improvements to project management;
  • preparing progress reports for project boards or other meetings;
  • assisting in budgetary monitoring and management, including reporting;
  • assisting with stakeholder management, developing and maintaining regular contact with internal and external stakeholders to understand requirements;
  • assessing and escalating issues and risks as appropriate.
• Contribute to developing communications plans, presentations, and promoting the projects and outcomes of projects/workstreams.
• Maintain an up-to-date knowledge of project management methodologies.
• Determine short term priorities for own work, ensuring you maximise quality, efficiency and continuity.
• Assist in the evaluation and review of projects.
• You may be asked to manage other colleagues working on the project/s and this will include allocating work.
• Supports the University's sustainability agenda through resource efficient working.
• Promotes equality and values diversity acting as a role model and fostering an inclusive working culture.
• Any other duties commensurate with the grade.

Required Knowledge, Skills, Qualifications, Experience

• Educated to Degree level (or equivalent qualifications). Where no equivalent qualification is held, significant practical relevant experience and expertise in a similar role will be required.
• Significant practical experience in a similar role, experience of using project management tools.
• Experience of gathering, consolidating and analysing datasets from multiple sources and presenting findings to inform strategic decision-making.
• Experience of engaging and consulting with a broad range of stakeholders.
• Knowledge of the higher education research environment, particularly within engineering and science disciplines, and an awareness of emerging research priorities and funding landscapes would be advantageous.
• Evidence of literacy and numeracy, with the ability to write clearly, and to analyse information and data.
• Highly proficient IT skills, including the wider MS Office suite of programmes including Excel and PowerPoint.
• Ability to understand policy, processes and procedures, but also to recommend improvements and implement changes.
• Excellent analytical skills used to produce reports, identify issues and resolve them decisively.
• Excellent interpersonal skills. The postholder must inspire confidence and command authority with a range of colleagues and provide excellent customer service at all times.
• A high degree of professionalism, tact, and diplomacy, and the ability to exercise discretion regarding the handling and management of sensitive information/issues.
• A high degree of initiative, personal judgement, resourcefulness, flexibility, and a self-motivating approach.
• Ability to work effectively in a large, complex organisation, and to develop a good understanding of how the University and higher education institutions work.
• Knowledge of the protected characteristics of the Equality Act 2010, and how to actively ensure in day to day activity in own area that those with protected characteristics are treated equally and fairly.

Informal enquiries to Matilda Blackwell, email: [e-mail]

View our staff values and behaviours here

Use of AI in applications: We want to understand your genuine interest in the role and for the written elements of your application to accurately reflect your own communication style. Applications that rely too heavily on AI tools can appear generic and lack the detail we need to assess your skills and experience. Such applications will unlikely be progressed to interview.

We believe there is no such thing as a 'typical' member of University of Birmingham staff and that diversity in its many forms is a strength that underpins the exchange of ideas, innovation and debate at the heart of University life. We are committed to proactively addressing the barriers experienced by some groups in our community and are proud to hold Athena SWAN, Race Equality Charter and Disability Confident accreditations. We have an Equality Diversity and Inclusion Centre that focuses on continuously improving the University as a fair and inclusive place to work where everyone has the opportunity to succeed. We are also committed to sustainability, which is a key part of our strategy. You can find out more about our work to create a fairer university for everyone on our website.