Cluster Purchasing Assistant

Here at Leonardo Hotels we have an absolutely wonderful opportunity for a Cluster Purchasing Assistant.

We want you to be part of a great and diverse team working together to provide great hospitality and accuracy to our guests and hotel in the accounts team.

In this role, you will be a key member of the Accounts Team, reporting to the Cluster Manager. Your main responsibility will be to ensure the efficient running of the finance functions within the property. As part of a cluster of four properties, you will also get the opportunity to assist within the larger team to ensure the finance functions are delivered efficiently.

As Purchasing Assistant we want you to -

• Ensure that all Procure Wizard purchase orders and delivery notes are matched correctly and that all price queries are resolved with Purchasing.
• Be flexible to travel across the region currently covering 4 hotels, and train & develop members of finance as well as Department Heads.
• Ensure Procure Wizard KPIs, MP Scans, Outstanding Deliveries are maintained and cleared down where applicable.
• Review Commitments and carry out Ad-Hoc Requests depending on business needs.
• Assist in Month End Activities – Such as Cost Centre Balancing, and Junior P&L journals.
• Liaise with suppliers over disputed invoices.
• Request Statements and reconcile back to the POs and raise where applicable.
• Supervise the Procure Wizard Food & Beverage flashes.
• Ensure Purchase Ledger month-end closure procedures are adhered to.
• Prepare monthly accrual schedule based on outstanding purchase orders/delivery notes.
• Liaise with Central Processing admin – regarding prompt payment of invoices.
• Liaise with Head Office purchasing – regarding pricing and volume issues.
• Ensure stock sheets are updated on an ongoing basis.
• Participate in the development & achievement of the business objectives of the group finance team.
• Deal with supplier queries in a friendly and efficient manner.
• Be aware of the ‘business' as a hospitality provider.
• Make sure all stakeholders are responded to promptly and effectively and any issues are dealt with in a timely fashion.
• Assist Cluster FC / Accounts Manager/Supervisor with proactive planning in order to facilitate the readiness of the Finance department at all times.
• Communicate and cooperate with management colleagues.
  
  

The Ideal Candidate For This Position

• Have an excellent level of business English.
• Have excellent communication skills both written and verbal.
• Be able to demonstrate a basic understanding & interpretation of financial reports.
• Have excellent attention to detail, organised and can work to strict deadlines.
• Have experience in team development.
• Have commercial understanding and business.
• Have proven competence in the use of accounting and PMS systems.
• Possess very good IT skills in Office applications.
• Experience of Opera, Micros and SAP.
• Be flexible regarding travel and work hours, with a possibility of overnight stay.
• Experience of hospitality is ideal.
  
  

Why come and work for us – to receive practical training, development and progression within a dynamic and rapidly expanding company. If you want a career in Hospitality then look no further, we have great programs to support your development towards a long and successful career.

Some of the great benefits of working for us include:

• Varied and interesting work- no day is the same.
• Flexible working hours- shift working is what we do but not split shifts – we want you to have a work-life balance too.
• Having the chance to work with and around friendly people – we have a great culture with employee satisfaction at 83.3% (2016 result).
• Birthday cards every year- we celebrate everything.
• The opportunity to work for a well-respected brand where people development is at the heart of our culture.
• Lots of locations in the UK and Ireland which mean that if you want to develop or just fancy a change of scene, we can help you to move and provide relocation support.
• A smart Uniform.
• Meals on duty.
• Monthly engagement activities- we like to have fun while working hard.
• Annual Charity Event Day- we help and support our communities.
• So many training courses that your brain may not be able to squeeze them all in.
• Employee of the month earning you a little bonus and fame for the month.
• Leo Points – earn points and claim them back on gifts that you want.
• Stay at one of our hotels for a hugely discounted rate and get a reduced rate for friends and family if they want to stay too.
• 28 days holiday entitlement including bank holidays, increasing with service to a maximum of 33 days.
• Sensible benefits that could save you money - Pension Scheme, Life assurance, wellbeing support, wedding leave.