Clinical Trials Coordinator

NHS; Manchester; On-site; GBP 27,000 - 31,000; Full time

Job summary

A leading healthcare organization in Manchester is seeking a Clinical Trials Coordinator to support the Rare Tumour research team. The successful candidate will assist in various aspects of clinical trial administration, including data management and communication with trial sponsors. Ideal candidates should have strong organisational skills and experience in an administrative role, with a focus on accuracy and effective communication. This is a permanent, full-time position offering a salary between £27,485 and £30,162.

Qualifications

• Experience in administration including data management.
• Knowledge of the clinical trials process.
• Ability to work to tight deadlines.

Responsibilities

• Assist with the administration of clinical trials.
• Maintain essential documentation in accordance with guidelines.
• Track payments throughout clinical trials.

Skills

Good organisational skills

Good interpersonal skills

Good written communication skills

Accuracy and attention to detail

Good oral communication skills

Education

Diploma or administration experience

Degree in a science or health related discipline

Tools

Microsoft Word

Microsoft Excel

Job description

Job Summary

We are looking to appoint a Clinical Trials Coordinator (Band 4) to the Rare Tumour research team within The Christie NHS Foundation Trust. The research teams form part of the Research and Innovation division.

We are seeking an enthusiastic, motivated and experienced individual who will be responsible for assisting the research nurses, consultants and trial coordination management team with various aspects of clinical trial administration/ coordination.

Applicants should meet all the essential criteria on job description as a minimum. We are looking for a candidate with good organisational and communication skills.

Main duties of the job

Applicants should meet all the essential criteria described in the job description as a minimum.

You will be responsible for data management, case report form completion, invoicing, communication with trial sponsors, monitors and the wider research community, maintaining electronic records to support the team and assisting with the set-up of new studies.

You will be liaising with many different members of staff including internal service departments, central R&I office colleagues, clinicians and research nurses, as well as external collaborators, i.e. trial sponsors, monitors and the wider research community, so good communication and interpersonal skills are key.

About Us

The Christie is one of Europe's leading cancer centres, treating over 60,000 patients a year. We are based in Manchester and serve a population of 3.2 million across Greater Manchester & Cheshire, but as a national specialist around 15% patients are referred to us from other parts of the country. We provide radiotherapy through one of the largest radiotherapy departments in the world; chemotherapy on site and through 14 other hospitals; highly specialist surgery for complex and rare cancer; and a wide range of support and diagnostic services. We are also an international leader in research, with world first breakthroughs for over 100 years. We run one of the largest early clinical trial units in Europe with over 300 trials every year. Cancer research in Manchester, most of which is undertaken on the Christie site, has been officially ranked the best in the UK.

Details

Date posted

23 July 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£27,485 to £30,162 a year per annum pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

413-97431-RI-SD

Job locations

Central Nervous System - Q01016

Wilmslow Road

Manchester

M20 4BX

Job Description

Job responsibilities

DUTIES AND RESPONSIBILITIES

The specific responsibilities will depend on the requirements of each team, but may include: Act as a point of contact for the core Research and Development team, study sponsors, clinical research organisations and specific research teams, communicating directly with them regarding data queries, monitoring visits and other enquiries relevant to trial set up and general trial conduct. Set up and initiation of allocated trials within an assigned team, under the guidance of the Senior Clinical Trials Coordinators. Track all payments throughout each clinical trial including completion of activity logs and requesting invoices to be raised. Maintain investigator site files and essential documentation in accordance with ICH-GCP and Trust SOPs to ensure they are kept inspection ready at all times. Process trial amendment submissions in accordance with ICH-GCP and Trust SOPs and timelines. Provide administrative support to the Clinical Research Nurses and Principal Investigators for safety reporting in accordance with protocol requirements. Complete team reporting mechanisms (i.e. recruitment activity logs, patient visit logs, costing spreadsheets, case report form trackers and electronic proformas). Produce trial workbooks for review by the lead Clinical Research Nurse and Principal Investigator for assigned studies and ensure version control is maintained. Ensure collection of clinical case notes for all patients, so that these areavailable as needed, for monitoring and audit purposes. Complete case report forms as per sponsor requirements, and liaise with clinical trial monitors to ensure the data sent is valid and their requirements are met at site monitoring visits. Cross check, confirm data and complete query resolution with sponsors and third parties in a timely manner. Completion of clinical trial specific databases with data from various sources such as questionnaires, hospital records and other electronic and paper sources. Liaise with internal and external NHS staff regarding case notes, datacollection, archival tumour blocks, mortality data, and other general trial activities, which may be confidential and sensitive in nature. Arrange shipping and delivery of relevant trial data and documents including import/export of tumour blocks, ECGs and copy scans. Arrange team and trial related meetings as required, producing minutes in a timely manner. Ensure that data is available and up to date for any meetings related to a clinical trial. If required attend project related meetings, investigator meetings (abroad or teleconferences, as necessary) to convey the relevant information to the study team. Assist with preparation for audit and inspections within assigned teams. Assist with trial document archiving by following the Trusts archivingguidelines. Ensure that office/ trial related supplies are adequate and assist with the ordering process. Undertake general administrative tasks as delegated by managerialrepresentatives from the Research Division to contribute to the smooth running of the patient recruitment Teams. Demonstrates the agreed set of values and accountable for own attitude and behaviour.

Job Description

Job responsibilities

DUTIES AND RESPONSIBILITIES

The specific responsibilities will depend on the requirements of each team, but may include: Act as a point of contact for the core Research and Development team, study sponsors, clinical research organisations and specific research teams, communicating directly with them regarding data queries, monitoring visits and other enquiries relevant to trial set up and general trial conduct. Set up and initiation of allocated trials within an assigned team, under the guidance of the Senior Clinical Trials Coordinators. Track all payments throughout each clinical trial including completion of activity logs and requesting invoices to be raised. Maintain investigator site files and essential documentation in accordance with ICH-GCP and Trust SOPs to ensure they are kept inspection ready at all times. Process trial amendment submissions in accordance with ICH-GCP and Trust SOPs and timelines. Provide administrative support to the Clinical Research Nurses and Principal Investigators for safety reporting in accordance with protocol requirements. Complete team reporting mechanisms (i.e. recruitment activity logs, patient visit logs, costing spreadsheets, case report form trackers and electronic proformas). Produce trial workbooks for review by the lead Clinical Research Nurse and Principal Investigator for assigned studies and ensure version control is maintained. Ensure collection of clinical case notes for all patients, so that these areavailable as needed, for monitoring and audit purposes. Complete case report forms as per sponsor requirements, and liaise with clinical trial monitors to ensure the data sent is valid and their requirements are met at site monitoring visits. Cross check, confirm data and complete query resolution with sponsors and third parties in a timely manner. Completion of clinical trial specific databases with data from various sources such as questionnaires, hospital records and other electronic and paper sources. Liaise with internal and external NHS staff regarding case notes, datacollection, archival tumour blocks, mortality data, and other general trial activities, which may be confidential and sensitive in nature. Arrange shipping and delivery of relevant trial data and documents including import/export of tumour blocks, ECGs and copy scans. Arrange team and trial related meetings as required, producing minutes in a timely manner. Ensure that data is available and up to date for any meetings related to a clinical trial. If required attend project related meetings, investigator meetings (abroad or teleconferences, as necessary) to convey the relevant information to the study team. Assist with preparation for audit and inspections within assigned teams. Assist with trial document archiving by following the Trusts archivingguidelines. Ensure that office/ trial related supplies are adequate and assist with the ordering process. Undertake general administrative tasks as delegated by managerialrepresentatives from the Research Division to contribute to the smooth running of the patient recruitment Teams. Demonstrates the agreed set of values and accountable for own attitude and behaviour.

Person Specification

Qualifications

Essential

• Diploma or administration experience
  
  

Desirable

• Degree in a science or health related discipline
• Relevant training courses in clinical research
• Qualification in computing or information technology / Relevant IT experience
  
  

Experience

Essential

• Experience in administration including data management
  
  

Desirable

• Experience of working within a clinical trials environment
• Relevant experience within a Good Clinical Practice and research environment
  
  

Skills

Essential

• Good written communication skills
• Good understanding and demonstrated use of Microsoft Word and Excel
• Accuracy and attention to detail
• Good organisational skills
• Good interpersonal skills
• Good oral communication skills
  
  

Desirable

• Good understanding and demonstrated use of the full Microsoft Office suite
  
  

Knowledge

Essential

• Knowledge of the clinical trials process
• Familiar with GCP guidelines/EU directives
  
  

Desirable

• Understanding of medical terminology and cancer
• Understanding of case report forms
• Knowledge of clinical Governance
• Knowledge of patient information systems
  
  

VALUES

Essential

• Ability to demonstrate the organisational values and behaviours
  
  

Other

Essential

• Ability to work to tight and/or unexpected deadlines
• Flexible with ability to adapt to service requirements
• Hardworking; ability to manage a busy workload
• Ability to work unsupervised or as part of a team
• Tactful and diplomatic
  
  

Desirable

• Ability to troubleshoot effectively
  
  

Person Specification

Essential

• Ability to work to tight and/or unexpected deadlines
• Flexible with ability to adapt to service requirements
• Hardworking; ability to manage a busy workload
• Ability to work unsupervised or as part of a team
• Tactful and diplomatic
  
  

Desirable

• Ability to troubleshoot effectively
  
  

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

The Christie NHS FT

Address

Central Nervous System - Q01016

Wilmslow Road

Manchester

M20 4BX

Employer's website

https://www.christie.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

The Christie NHS FT

Address

Central Nervous System - Q01016

Wilmslow Road

Manchester

M20 4BX

Employer's website

https://www.christie.nhs.uk/ (Opens in a new tab)

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