Clinical Trials Clerk

NHS; Manchester; On-site; GBP 20,000 - 30,000; Full time

Job summary

A leading cancer treatment centre in Manchester is seeking a Clinical Trials Clerk to provide high-quality clerical and administrative support for clinical trials. Candidates should have strong organisational skills and previous administrative experience. The role includes filing documentation, assisting with reports, and liaising with NHS staff. This position requires good communication skills and the ability to work independently.

Qualifications

• Previous administrative/clerical experience is essential.
• Experience in clinical research is a plus.
• Familiarity with computerised systems is required.

Responsibilities

• Assist in filing clinical trial documentation.
• Complete team reports and track patient visit logs.
• Liaise with internal and external staff regarding data collection.

Skills

Good organisational skills

Good interpersonal skills

Good oral and written communication skills

Proficiency in typing and spreadsheets

Accuracy and attention to detail

Education

GCSE Level Qualifications

ECDL qualification or equivalent

Tools

Microsoft Office suite

Job description

Job Summary

An exciting opportunity has arisen for an enthusiastic individual to join the Experimental Cancer Medicine Team at The Christie NHS Foundation Trust. The Clinical Trials Clerk will join an established Trials Administration function and will be involved in various administrative support tasks to provide a high quality clerical and administrative service.

We are looking for a candidate with previous administrative/ clerical experience, good organisation and communication skills; who can work well both in a team and using their own initiative.

The Christie NHS Foundation Trust is one of the largest cancer treatment centres in Europe, and an international leader in cancer research and development. We are one of the leading centres in the UK for clinical trials and radiotherapy research. In 2010, we also opened our new patient treatment centre, the largest clinical trials unit of its kind at present. Through this development, we aspire to put Manchester at the forefront of international research.

Main duties of the job

The post holder will assist with the following clerical and administrative duties:

• Assist in the filing of clinical trial documentation in investigator site files in accordance with ICH-GCP and Trust SOPs.
• Assist in completing team reports (i.e. recruitment activity logs, patient visit logs, case report form trackers and electronic proformas).
• Ensure collection, tracking and general organisation of clinical case notes for all patients, so that these are available as needed for monitoring and audit purposes.
• General assistance with preparation for monitoring visits and follow up actions under supervision.
• Photocopying and internal delivery/ transfer of clinical trial/ miscellaneous documentation (i.e. case report forms, contracts, trial set-up documentation, copies of scans).
• Liaise with internal and external NHS staff regarding case notes, data collection (i.e. discharge summaries), archival tumour block requests (under supervision for retrospective block requests only), mortality data, and other general trial activities, which may be confidential and sensitive in nature.
• Booking seminar rooms for team, trial related and other miscellaneous meetings, producing minutes in a timely manner if required.
• Assist with trial document archiving by following the Trust's archiving guidelines under supervision.
• Ensure that office supplies are adequate and assist with the ordering process.

Working Practice

• Be pro-active in providing feedback on working practices within the clinical research teams.
• The post holder is expected to use initiative and be able to work independently but referring to the Senior Clinical Trials Coordinators/ Clinical Research Nurse Team Leaders as necessary.
• The post holder is guided by relevant Trust and division SOPs. Patient recruitment managerial staff members are available as point of reference for any queries.

Personal and People Development

• Participate in Trust and division-wide education programmes and study days as appropriate.

Physical, Mental and Emotional Effort

• Long periods of time spent using keyboard to input information and use of VDU for electronic communication.
• Prolonged concentration is regularly required (e.g. when checking through trial documentation and entering data into spreadsheets).
• Occasional exposure to distressed circumstances as trial patients are commonly suffering from terminal illnesses.

Person Specification

Qualifications

• Essential: GCSE Level Qualifications
• Desirable: Evidence of further development, ECDL qualification or equivalent

Experience

• Essential: Previous administrative/ clerical experience
• Desirable: Previous administrative/ clerical experience of working within clinical research, Experience of working within a health care system

Skills

• Essential: Good organisational skills, Good interpersonal skills, Good oral and written communication skills, Proficiency in typing and using spreadsheets, Accuracy and attention to detail
• Desirable: Proficiency in the use of the Microsoft Office suite

Knowledge

• Essential: Familiarity with computerised systems
• Desirable: Knowledge of patient information systems, Basic understanding of clinical research

Other

• Essential: Tactful and diplomatic, Flexible, Ability and willingness to learn
• Desirable: Ability to support team in working to unexpected deadlines

D Disclosure and Barring Service Check: This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.