Clinical Trials Associate/Coordinator | University College London Hospitals NHS Foundation Trust

University College London Hospital; City Of London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A prominent NHS trust in the UK is seeking a Clinical Trials Coordinator to lead the setup and implementation of commercial clinical trials. The role involves managing regulatory compliance, liaising with sponsors, and overseeing project budgets. Ideal candidates are self-motivated, have a strong understanding of clinical trial processes, and exhibit excellent communication skills. This position promises a collaborative environment focused on patient care and innovation.

Qualifications

• Self-motivated and enthusiastic personality.
• Experience in coordinating clinical trials is advantageous.
• Understanding of Good Clinical Practice (GCP) guidelines.

Responsibilities

• Lead on the set-up of trials within the CRF.
• Act as the point of contact for the sponsor and research team.
• Prepare documentation for ethics and approvals.

Skills

Project management

Data collection and reporting

Clinical trial regulations

Communication skills

Job description

Overview

The NIHR UCLH Clinical Research Facility (CRF) covers two sites: the Bloomsbury Cancer and Medical Research facility at 170 Tottenham Court Road, and the Leonard Wolfson Experimental Neurology Centre at NHNN, Queen Square. We are recruiting a self-motivated and enthusiastic Clinical Trials Coordinator (CTC) to lead the setup and implementation of commercial clinical trials, liaise with study teams, service departments, study sponsors, the NIHR CRN: North Thames, and the Joint Research Office (JRO) to ensure trials are set up in a timely manner and run efficiently at the CRF. The post holder will also process amendments and maintain study information on databases to reflect CRF activity, ensuring regulatory aspects of clinical trials comply with Good Clinical Practice (GCP).

The post holder will be based primarily at the Leonard Wolfson Experimental Neurology Centre and will be dedicated to a portfolio with a single sponsor. Responsibilities include support for non-clinical coordination, data collection, data reporting, and finances. This is an all-encompassing role, supporting the study lifecycle from start-up to close-out.

Responsibilities

• Lead on the set-up of trials within the CRF with a single sponsor.
• Act as the point of contact for the sponsor, research team, and investigators.
• Prepare documentation and apply for ethics, Competent Authority and HRA approvals, local feasibility assessments, arrange and confirm requirements, and NIHR CRN adoption including substantial amendments as required.
• Assist with project costings at the proposal stage, monitor trial grants, review expenditure against budget, and ensure adherence to terms of relevant contracts in collaboration with CRF staff and the JRO.
• Act as the central point of contact for trial-specific queries and support Principal and Chief Investigators throughout the clinical trial process, including Site Qualification and Initiation Visits, monitoring visits, and distribution of essential trial paperwork and activities related to trial progress.
• Facilitate liaison between JRO, PI, sponsor, and CRO to ensure timely handling of queries.
• Execute SLAs and reviews with support departments and other Trusts.
• Oversee, facilitate and actively engage in data collection, data entry/management, statistical analysis where applicable, report writing, and trial archiving activities.
• Contribute to non-clinical aspects of conducting studies at the site.

About UCLH

University College London Hospitals NHS Foundation Trust (UCLH) is a complex NHS trust serving a diverse population. We provide academically led acute and specialist services to people locally, nationally and overseas. Our vision is to deliver top-quality patient care, education, and world-class research. UCLH provides services across eight sites including:

• University College Hospital (Elizabeth Garrett Anderson Wing)
• National Hospital for Neurology and Neurosurgery
• Royal National Throat, Nose and Ear Hospital
• Eastman Dental Hospital
• Royal London Hospital for Integrated Medicine
• University College Hospital Macmillan Cancer Centre
• The Hospital for Tropical Diseases
• University College Hospitals at Westmoreland Street

We are dedicated to the diagnosis and treatment of complex illnesses, with a focus on women’s health, cancer, infection, neurology, gastrointestinal and oral disease. UCLH offers world-class support services including critical care, imaging, nuclear medicine and pathology. Our values – safety, kindness, teamwork and improving – guide how we work. Our staff voted us as the #1 NHS Acute Trust to work for in England.

Additional information

For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.

Come and be part of the best NHS trust in England to work for, according to our staff. UCLH recognises the benefits of flexible working. To discover more, visit: Flexible working and Why Choose UCLH?

This advert closes on Monday 13 Oct 2025.