Clinical Trials Assistant (Fixed Term 23 months)

Bradford Teaching Hospitals NHS Foundation Trust; Bradford; On-site; GBP 20,000 - 25,000; Full time

Job summary

A regional healthcare provider in Bradford is seeking an administrative assistant for the YorQuit study. The role involves supporting study participant recruitment, maintaining patient records, and liaising with health professionals. Ideal candidates should have strong communication and organizational skills, coupled with experience in public interaction. Flexibility is required to meet service needs. This position offers an opportunity to contribute to significant healthcare research.

Qualifications

• Must work independently and without daily supervision.
• Experience dealing with the public.
• Ability to manage and maintain database systems.

Responsibilities

• Provide administrative support to the YorQuit study.
• Maintain accurate patient records.
• Liaise with staff, clients and patients in research matters.

Skills

Literacy and Numeracy

Teamwork

Good oral and written communication skills

Organizational and time management skills

Record keeping and data recording skills

Education

GCSE standard at grade C or above in Maths and English

NVQ level 3 or equivalent experience

Tools

Microsoft Office packages

Job description

Job summary

Closing Date: 14th August2025

Shortlisting to take place after closing date: commencing 14th August2025

Interview expected to take place in the week following shortlisting: commencing 21st August 2025

There are 2 posts available at band 3 for a period of 23 months to support the delivery of National Centre for Smoking Cessation and Training (NCSCT) standard smoking cessation support to participants of the YorQuit study. The YorQuit study is a multi-centre randomised controlled trial that seeks to test the acceptability and effectiveness of different approaches to providing stop smoking support to patients attending for lung health checks in Bradford, Hull and Leeds. Funded by Yorkshire Cancer Research, the study is led by Professor Rachael Murray from the University of Nottingham and Professor Matthew Callister from Leeds Teaching Hospital Trust.

Main duties of the job

Your primary responsibilities will be to provide administrative support to the study, helping to identify and recruit study participants. You will need to use initiative, work independently and will be expected to undertake a full range of clerical duties to support the Yorquit Project. Please see the attached job description for more detail.

About us

Our People Charter outlines the behaviours we can expect from one another and what you can expect from Bradford Teaching Hospitals Foundation Trust:

• We value people
• We are one team
• We care

We're keen to meet people who share these values and are passionate about delivering the highest quality of care to our patients.

Job description

Job responsibilities

Maintain efficient filing systems.

Take informed consent from study participants

Receiving and appropriately acting on telephone messages as necessary in a polite and helpful manner.

Liaise with staff, clients and patients as appropriate in matters of research.

Performing administrative duties including supervised data collection on both database and patient records.

To assist in the evaluation of patient eligibility, in liaison with other appropriate health care professionals for clinical trial entry, involving the co-ordination of identification of potential stuidy participants, contacting them to discuss the study.

Maintain accurate patient records, disposing of confidential information appropriately.

Assist the project team in the preparation for audit and monitoring visits.

Work in accordance with study standard operating procedures and Trust Policies and procedures.

Deliver very brief advice to stop smoking over the telephone to all potential study participants.

Liaise with the smoking cessation practitioners employed to the study and study participants to organise the collection of carbon monoxide readings.

Upkeep of trial equipment

Maintain investigator site files, this involves ensuring CVs and training are fully up to date for all staff and all the files are kept in good order including insurance certificates and delegation logs.

Work flexibly to provide continuity of service and meet service needs

To continue to develop skills in and knowledge of stop smoking interventions, particularly for smokers aged over 55.

Any duties appropriate to the grade and level of the post, assisting with other tasks as directed by the Lead Lung Nurse.

We recognise the importance of continuous professional development and therefore the importance of providing opportunities, structured support and encouragement to engage in professional development each year.

Job description
Job responsibilities

Maintain efficient filing systems.

Take informed consent from study participants

Receiving and appropriately acting on telephone messages as necessary in a polite and helpful manner.

Liaise with staff, clients and patients as appropriate in matters of research.

Performing administrative duties including supervised data collection on both database and patient records.

To assist in the evaluation of patient eligibility, in liaison with other appropriate health care professionals for clinical trial entry, involving the co-ordination of identification of potential stuidy participants, contacting them to discuss the study.

Maintain accurate patient records, disposing of confidential information appropriately.

Assist the project team in the preparation for audit and monitoring visits.

Work in accordance with study standard operating procedures and Trust Policies and procedures.

Deliver very brief advice to stop smoking over the telephone to all potential study participants.

Liaise with the smoking cessation practitioners employed to the study and study participants to organise the collection of carbon monoxide readings.

Upkeep of trial equipment

Maintain investigator site files, this involves ensuring CVs and training are fully up to date for all staff and all the files are kept in good order including insurance certificates and delegation logs.

Work flexibly to provide continuity of service and meet service needs

To continue to develop skills in and knowledge of stop smoking interventions, particularly for smokers aged over 55.

Any duties appropriate to the grade and level of the post, assisting with other tasks as directed by the Lead Lung Nurse.

We recognise the importance of continuous professional development and therefore the importance of providing opportunities, structured support and encouragement to engage in professional development each year.

Person Specification

Skills

Essential

• Literacy and Numeracy
• Ability to work as a team member and build relationships and collaborate with others, internally and externally.
• Ability to prioritise work and to work to deadlines
• Good oral and written communication skills. Able to quickly build a rapport.
• Ability to work without daily supervision
• Excellent organisational and time management skills
• Excellent record keeping and data recording skills with a high level of attention to detail

Experience

Essential

• Dealing with members of the public in person/over the telephone
• Experience of working to tight deadlines and prioritising tasks to achieve agreed outcomes
• Experience of completing spreadsheets, managing and maintaining database systems.

Desirable

• Previous experience in clinical research studies, research projects (protocols and study documentation)
• Maintaining filing systems
• Experience of working in a healthcare setting

Knowledge

Essential

• Microsoft Office packages, including Excel and Power-point, internet, e-mail etc
• Understanding of Information Governance and Confidentiality

Desirable

• Knowledge of the Lung Health Screening Programme
• Familiarity with Smoking Cessation and awareness of the National Centre for Smoking Cessation and Training

Qualifications

Essential

• Educated to GCSE standard at grade C or above (or equivalent) inlc Maths and English
• NVQ level 3 or equivalent experience

Other Requirements

Essential

• Able to fulfil Occupational Health requirements for the post (with reasonable adjustments, if necessary). Including clearance on DBS
• Willing to travel between sites and have full clean driving licence. Prepared to work on some evenings and weekends to accommodate patient availability

Person Specification
Skills

Essential

• Literacy and Numeracy
• Ability to work as a team member and build relationships and collaborate with others, internally and externally.
• Ability to prioritise work and to work to deadlines
• Good oral and written communication skills. Able to quickly build a rapport.
• Ability to work without daily supervision
• Excellent organisational and time management skills
• Excellent record keeping and data recording skills with a high level of attention to detail

Experience

Essential

• Dealing with members of the public in person/over the telephone
• Experience of working to tight deadlines and prioritising tasks to achieve agreed outcomes
• Experience of completing spreadsheets, managing and maintaining database systems.

Desirable

• Previous experience in clinical research studies, research projects (protocols and study documentation)
• Maintaining filing systems
• Experience of working in a healthcare setting

Knowledge

Essential

• Microsoft Office packages, including Excel and Power-point, internet, e-mail etc
• Understanding of Information Governance and Confidentiality

Desirable

• Knowledge of the Lung Health Screening Programme
• Familiarity with Smoking Cessation and awareness of the National Centre for Smoking Cessation and Training

Qualifications

Essential

• Educated to GCSE standard at grade C or above (or equivalent) inlc Maths and English
• NVQ level 3 or equivalent experience

Other Requirements

Essential

• Able to fulfil Occupational Health requirements for the post (with reasonable adjustments, if necessary). Including clearance on DBS
• Willing to travel between sites and have full clean driving licence. Prepared to work on some evenings and weekends to accommodate patient availability

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Bradford Teaching Hospitals NHS Foundation Trust
Address

Bradford Royal Infirmary

Duckworth Lane

Bradford

BD9 6RJ

Employer's website