Clinical Trials Administrator | Bristol NHS Foundation Trust

University Hospitals Bristol and Weston NHS Foundation Trust; West of England; On-site; GBP 32,000 - 39,000; Full time

Job summary

University Hospitals Bristol and Weston NHS Foundation Trust invites applications for a Clinical Trials Administrator in Bristol. You will join the Cardiac Surgery Research Team, providing administrative and logistical support for NIHR funded portfolio trials, including specimen handling, data collection, and participant follow-up across clinical areas and the operating theatre.

The role requires robust organisation, ability to prioritise in a dynamic research setting, and close collaboration

Qualifications

• Provide project administrative and logistic support to the Cardiac Surgery Research Team.
• Coordinate and manage day-to-day organisation and logistics for NIHR portfolio trials.
• Ensure accurate data collection in line with GCP and trial protocols.

Responsibilities

• Provide project specific administrative and logistic support to the Cardiac Surgery Research Team.
• Implement and maintain effective systems for handling and transport of research specimens.
• Prioritise and re-plan work in a dynamic research environment to meet project objectives.
• Build strong working relationships with research nurses, trial coordinators, theatre staff and lab technicians.
• Prepare paperwork and packs for data collection on selected trials in line with GCP.
• Coordinate specimen collections and ensure timely delivery to labs or couriers.

Job description

Clinical Trials Administrator | Bristol NHS Foundation Trust

Company:

Company: University Hospitals Bristol and Weston NHS Foundation Trust

The Cardiac Surgery Research Team are responsible for the set up and support of clinical trials within the speciality of cardiac surgery at the Bristol Heart Institute

We have an exciting opportunity for a Clinical Trials Administrator to join our Research Delivery Team.

The post holder will act as a member of the multi-disciplinary team, with responsibility for providing project administrative and logistic support to the Cardiac Surgery Research Team. This post will require the post holder to use significant initiative in prioritisation, planning and organisation of this work. In particular, the appointed individual will be responsible for the day to day organisation and logistics for delivery of NIHR funded portfolio trials, preparing specimen sampling packs, coordination and collection of specimens from clinical areas, booking appointments and conducting remote and face to face follow up questionnaires and assessments. The post holder will maintain effective systems and procedures for the handling and transport of research specimens within the department. This will require some flexibility in working hours to ensure availability to attend the operating theatre on days where study patients are receiving their operation.

The post holder will:

• Provide project specific administrative and logistic support to the Cardiac Surgery Research Team.
• Implement and maintain effective systems and procedures for the handling and transport of research specimens within the department.
• Contribute to delivery of project objectives by demonstrating a flexible approach and willingness to re-prioritize work as necessary, in response to a dynamic research environment.
• Build a strong working relationship with a range of project team members including , research nurses, clinical trial coordinators, theatre staff and laboratory technicians.
• Prepare relevant paperwork and packs required for accurate data collection on selected clinical trials in line with GCP.
• Coordinating and completing specimen collections from the clinical areas and ensuring timely delivery to the labs or courier, for transportation to other sites.
• Ensure study follow-up is maximised by contacting patients either face to face, via the phone, video link or in writing and conducting patient follow up questionnaires and assessments.
• Accurately input data into trial databases.
• To maintain office filing and archiving, in particular ensuring case report forms are completed in line with the protocol and GCP guidance.

Bristol NHS Foundation Trust brings together more than 28,000 staff to deliver over 160 clinical services across thirteen hospital locations,operatingfrom three main sites at Southmead, Bristol citycentreand Weston.

With an annual turnover of £2.3 billion, we are now one of the largest NHS trusts in the United Kingdom. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone’s throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer.Bristol NHS Foundation Trust values all people as individuals. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we’re meeting our pledge.

For a more detailed job description, main responsibilities, and Person Specification, please refer to the job description document attached to this vacancy.

This advert closes on Sunday 25 Oct 2026

University Hospitals Bristol and Weston NHS Foundation Trust

University Hospitals Bristol and Weston NHS Foundation Trust

£32,073 - £39,043 per annum, pro rata for part time roles