Clinical Team Secretary

Nottinghamshire Healthcare NHS Foundation Trust; Retford; On-site; GBP 20,000 - 25,000; Full time

Job summary

A healthcare organization in the UK seeks an Admin role to provide secretarial support to Therapy and Education Services. Responsibilities include diary management, responding to calls, and supporting a multi-disciplinary team. Ideal candidates will have strong communication skills and prior administrative experience. This role does not qualify for a Skilled Worker visa.

Qualifications

• Clear and effective communication skills are essential for the role.
• Proven experience in diary management and meeting preparation is required.
• Candidates must have a flexible approach to working practices and be able to prioritize workload.

Responsibilities

• Manage diaries for several staff members.
• Respond to calls and organize appointments.
• Support multi-disciplinary teams.

Skills

Clear and effective communication skills

Diary management

Meeting preparation

Flexible approach to working practices

Ability to prioritise workload

Time management skills

Ability to work without direction supervision

Flexibility to cover admin colleagues

Ability to work under pressure

Knowledge of Confidentiality and the Data Protection Act

Understanding of Equality and Diversity principles

Experience with Microsoft Office

Audio typing

Minute taking

Monitoring action points

Tools

Microsoft Office

Databases

Job description

Overview

To work as part of a team providing secretarial, clerical and administrative support to the Therapy and Education Services. You will be responsible for all aspects of secretarial and administrative support provided to the Therapy and Education Service.

Responsibilities

• Diary management for several staff
• Respond to incoming/outgoing calls, organise appointments, convene and attend regular meetings
• Support the multi-disciplinary team of clinicians
• Deal with enquiries from other services and departments

Qualifications / Requirements

• Clear and effective communication skills
• Diary management
• Meeting preparation
• Flexible approach to working practices
• Ability to prioritise workload
• Time management skills
• Ability to work without direction supervision
• Flexibility to cover admin colleagues
• Ability to work under pressure
• Knowledge of Confidentiality and the Data Protection Act
• Ability to demonstrate an understanding of Equality and Diversity principles
• Experience of working with databases, Microsoft Office, audio typing, minute taking and monitoring action points
• Previous secretarial / administration experience

Notes

Please note that this post does not meet the pay level required for a Skilled Worker visa. Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.

Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa

About Us

TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons. We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire\'s biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.

We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.

The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.

The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment.

Contact

For further details / informal visits contact: Name: Kerry Edwards | Job title: Admin Lead / PA to Head of AHP\'s | Email: [e-mail] | Telephone: [phone]