Clinical Site Management Team Administrator

www.findapprenticeship.service.gov.uk - Jobboard; Brighton; On-site; GBP 22,000 - 28,000; Full time

Job summary

A regional healthcare trust in Brighton is looking for a Clinical Site Management Team Administrator to provide vital administrative support. The role involves managing operations related to patient transfers, maintaining records, and liaising with multiple NHS Trusts. Ideal candidates should possess strong organizational skills, the ability to manage workloads independently, and excellent communication abilities.

Qualifications

• Ability to manage own workload with regular guidance.
• Excellent record-keeping skills.
• Strong communication skills to liaise with multiple stakeholders.

Responsibilities

• Provide effective administrative support to the Clinical Site Management Team.
• Manage repatriation processes and maintain accurate records.
• Liaise with NHS Trusts to facilitate timely patient transfers.

Job description

Clinical Site Management Team Administrator

The post holder will be expected to provide support to the Clinical Site Management Team (CSM) through provision of an effective, efficient administrative service. The role will contribute to the management of the operational environment to enhance the experience for patients in the hospital by supporting the CSM team to effectively manage operations within the Trust. The role will include updating vital information in the operational meeting room i.e. maintaining up to date records of patients who are in outlying beds/require ITU and transfer to other sites, booking same day patient transport for timely discharge and updating electronic data and preparing Sitrep distribution documents as a fundamental role alongside record keeping and procurement. The post-holder is fully responsible for the repatriation process as a major job responsibility, only escalating to the Clinical Site Manager in relation to complex or difficult issues. The process includes the identification of those awaiting repatriation to other Trusts, effective record keeping and daily liaison to ensure timely transfer to and acceptance from other hospitals. There is a need to liaise with colleagues internally and externally across several NHS Trusts, building relationships and completing the required paperwork. The appointee will need to be able to manage their own workload with regular guidance but not direct supervision and recognise and identify opportunities, in conjunction with the Clinical Site Manager, to develop the role further. Positive contributions to the effectiveness and efficiency of the team would be encouraged At no time should the post holder work outside their defined level of competence. If the post holder has concerns regarding this, they should immediately discuss this with the CSM. The post holder has the responsibility to inform those supervising their duties if they are not competent to perform a duty.