Clinical Project Planning & Coordination

ICON; United Kingdom; Remote; GBP 40,000 - 60,000; Full time

Job summary

ICON is seeking a Project Planning and Coordinator to support their R&D Project Planning team in the UK. This role requires managing project plans, coordinating with stakeholders, and ensuring accurate project tracking and reporting. The ideal candidate will have extensive pharmaceutical industry experience, strong project management skills, and proficiency in relevant planning tools. ICON offers a competitive salary and numerous benefits designed to support work-life balance and well-being.

Benefits

Various annual leave entitlements

Health insurance options

Retirement planning offerings

Employee Assistance Programme

Flexible optional benefits

Qualifications

• Minimum 5 years pharmaceutical industry experience in global environments.
• Minimum 3 years of relevant project planning/resourcing experience.
• Experience in diverse teams within project management and/or clinical research.

Responsibilities

• Support R&D Project Planning team and manage project planning.
• Coordinate communication and data integrity within project management.
• Deliver project updates and insights to stakeholders.

Skills

Project management

Stakeholder communication

Data analysis

Organizational skills

Negotiating skills

Education

Bachelor's degree

Tools

Microsoft Project

Planisware

Job description

As a Project Planning and Coordinator you will be joining the world’s largest & most comprehensive clinical research organisation, powered by healthcare intelligence.

What you will be doing:

• Support primarily the R&D Project Planning (R&DPP) team in all aspects of project and program planning, resourcing, tracking, and cross-functional coordination (integrated planning, driver maintenance, resources, financials, project risk/health).
• Work directly with Project Management Teams (PMT), project teams, functions, and stakeholders to make sure assigned project plains are maintained and tracked according to the development strategy (owning the end-to-end project plan and tracking against it, communication within the group & department/GD stakeholder, providing required project reporting & documentation)
• Manage stakeholders’ communication and working with business partners, functions, Capacity Management, Capability Management and Finance following the standard R&D Project Planning processes and associated infrastructure (maintaining data accuracy and integrity within the enterprise project and resource management system)
• Deliver regular communications, updates, and insights to the Project Management Team, functions, and R&DPP leadership team regarding the status of projects, highlighting planning & resourcing issues/risks, and proposing potential solutions that will assist in removing same.
• Coordinate the integrated project planning for diverse project teams to enable the assigned program delivery for our stakeholders that is balanced for quality, timeliness & resources
• May be responsible for plan maintenance of one or more than one project of low to moderate complexity or one project of high complexity.
• Proven matrix team experience with strong influencing and negotiating skills in Pharmaceutical or health care industry is required
• Technical expertise, preferably in pharmaceutical project planning & resourcing, with experience gained through working with diverse and complex business processes and associated systems is required

You are:

• A minimum of 5 years pharmaceutical industry experience in a global environment (other healthcare, medical device, and/or consumer products experience may be considered if in project planning/resourcing)
• A minimum of 3 years of relevant project planning/resourcing experience required (within a drug development environment preferred)
• Bachelor’s degree required.
• Experience working in highly diverse teams within project management and/or clinical research; cross-functional, global, multi-regional.
• Excellent Project management skills (project planning/tracking, resource management, and cross-functional coordination)
• Advanced Microsoft Office and Project Planning tool (e.g. Planisware or MS Project) skills including the ability to build project plans utilizing appropriate work breakdown structures and dependencies, perform critical path analyses, manipulate and analyze data, and derive insights.
• Highly organized with excellent written and verbal communication.
• Ability to work in dynamic global environment organizing and leading team collaborative work output and present information to the core team as well as executive stakeholders

What ICON can offer you:

Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our benefits examples include:

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family’s needs
• Competitive retirement planning offerings to maximise savings and plan with confidence for the years ahead
• Global Employee Assistance Programme, TELUS Health, offering 24-hour access to a global network of over 80,000 independent specialised professionals who are there to support you and your family’s well-being
• Life assurance
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidised travel passes, health assessments, among others

Visit our careers website to read more about the benefits of working at ICON: https://careers.iconplc.com/benefits

At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know through the form below.

https://careers.iconplc.com/reasonable-accommodations

Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.

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