Clinical Audit Assistant

Health Jobs UK; Haverfordwest; On-site; GBP 40,000 - 60,000; Full time

Job summary

A regional health service provider in Haverfordwest is seeking a Clinical Audit Assistant to enhance quality care. The successful candidate will provide administrative support for clinical audit projects and engage with staff across various departments. Essential skills include being self-motivated, organized, and having good interpersonal abilities. The role requires NVQ Level 3 or equivalent qualifications. Bilingual applicants, especially Welsh speakers, are encouraged to apply.

Benefits

Comprehensive well-being support

Learning and development opportunities

Bilingual workplace policy

Qualifications

• Experience in a secretarial/administrative setting.
• Experience with database and spreadsheet information systems.
• Data entry and basic data analysis experience.

Responsibilities

• Provide administrative support for clinical audit projects.
• Work with senior staff to ensure quality improvement.
• Engage with staff across the organization for audit activity.

Skills

Self-motivated

Organised

Interpersonal skills

Attention to detail

Education

NVQ Level 3 or at least three A Levels

Office 365 qualification or equivalent experience

Tools

Databases

Spreadsheets

Job description

Our Hywel Dda values reflect who we are and how we behave. We continuously work together to be the best we can be as we strive to develop and deliver excellent services, putting people at the heart of everything we do. Throughout our recruitment process you will be asked to think about how you would demonstrate these values in the way that you work with us.

If you are registered Health Care professional considering relocating to the Hywel Dda area in West Wales please don't hesitate to contact our recruitment campaigns team directly via [email protected]

To keep up to date with our latest recruitment activity follow us on Facebook (Swyddi Hywel Dda Jobs), LinkedIn or on Twitter @SwyddiHDdaJobs

Hywel Dda University Health Board reserve the right to close vacancies after 24 hours if a large number of suitable applications are received. We encourage early applications to ensure consideration for a post.

Job overview

We are seeking to appoint an enthusiastic, hardworking and organised individual to be a part of the Clinical Audit Team. You will become a core member of staff within a friendly and supportive team, enabling the promotion and support of clinical audit activity throughout the Health Board. The Post Holder will play a key role in helping the organisation drive forward improvements in quality and the care that our patients receive.

The Clinical Audit Department is a small team with offices located at each of the 4 acute hospitals. The Team offers a friendly and supportive environment and we meet regularly to discuss and share ideas. We are a long standing and well established team within the Health Board. The Team is administrative in nature but there are many opportunities to engage with staff at all levels and across the whole of the organisation. We focus on a core programme of work which can be highly varied and we are always keen to explore new ways of working.

Main duties of the job

The successful applicant will need to be self-motivated and hard working with a readiness to learn about the role of the Clinical Audit Department and wider quality agenda. Previous experience of working within an administrative, secretarial or similar role will provide you with a firm foundation although knowledge and skills from other areas are welcome additions to our diverse team.

Clinical Audit is a small specialised field and support and training are offered to all new team members.

You will need to be able to demonstrate practical knowledge and experience of working with databases, spreadsheets and other software. You will have good interpersonal and communication skills, and will be organised and an excellent team player. An ability to pay close attention to detail is essential and a key part of the role.

As a Clinical Audit Assistant you will provide an array of administrative support for a large variety of projects. Working with senior staff the postholder will provide support for clinicians ensuring that quality improvement is at the heart of every project.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Working for our organisation

Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.

We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.

We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.

Our services are provided in:

• Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest
• Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire
• Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settings
• 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers
• Numerous mental health and learning disabilities services

Detailed job description and main responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.

The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

Interviews will be held on 29/08/25

Person specification

Experience
Essential criteria

• Experience of working within a secretarial/administrative setting
• Experience of working with database and spreadsheet information systems including mailmerge
• Data entry and basic data analysis experience

Desirable criteria

• Experience of working within the NHS
• Experience of working within a Clinical Audit, Clinical Effectiveness or Governance department

Qualifications and Knowledge
Essential criteria

• NVQ Level 3 or at least three A Levels or equivalent experience
• Office 365 qualification or equivalent experience

Desirable criteria

• Any additional & relevant qualifications e.g Word processing, Microsoft Office
• "Improving Quality Together" at Bronze level
• Knowledge of Clinical Audit
• Knowledge and understanding of medical terminology

Other
Essential criteria

• Ability to travel between sites in a timely manner and to external venues

Language Skills
Desirable criteria

• Welsh Speaker (Level 1)

Hywel Dda University Health Board operates a bilingual policy. All applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English.

IMPORTANT NOTE FOR APPLICANTS: Applications for our roles are carefully reviewed and shortlisted based on specific criteria, which varies from job to job. Using a generic application to apply for multiple roles or relying on automated AI application services, such as Lazy Apply or AI Apply, may not provide the necessary information, leading to your application being overlooked. To ensure your application is given full consideration, we recommend submitting a tailored application that directly addresses the criteria listed in the Person Specification section of the advert.

By submitting your application to NHS Jobs/Trac, you are giving your consent for elements of your application data to be transferred to the NHS Electronic Staff Record (ESR) and other secure, internal NHS Workforce systems in order to support and manage your recruitment and employment within your employing organisation; to be used by Recruitment for purposes of checking your Professional Registration online (where applicable).

These processes are in line with Fair and Lawful processing in line with current Data Protection Legislation especially those in relation to your personal or sensitive personal data (sensitive personal data is defined as any declared physical or mental health conditions, racial or ethnic origin, sexual orientation, trade union membership, political opinion, religious beliefs). As an organisation, we ensure that the legislation defining confidentiality is observed such as use of data for specific, defined purposes, and use of data that is relevant and not excessive whilst practicing data accuracy and security of all held personal identifiable information (PII)

If you are successfully appointed, by completing the application form you authorise the UHB to obtain any previous NHS service details including all electronically held sickness information, via the Inter Authority Transfer process on the national Electronic Staff Record (ESR).

To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa , unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK . If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.

The salary scale above has been agreed as part of the NHS Agenda for Change pay award for 2025/2026 and will be implemented in August 2025 with arrears backdated to 1st April 2025 where applicable.

Employer certification / accreditation badges
Applicant requirements

Welsh language skills are desirable

Documents to download

• Job Description and Person Specification ( PDF , 224.6 KB )
• Occupational Health Functional Requirements Form ( PDF , 640.5 KB )
• Guidance notes for Applicants ( PDF , 278.7 KB )

We prioritise your well-being with a comprehensive range of benefits designed to support you both personally and professionally.

We prioritise your well-being with a comprehensive range of benefits designed to support you both personally and professionally.