Clinical Admin Officer - Maternity | Frimley Health NHS Foundation Trust

Frimley Health NHS Foundation Trust; Slough; On-site; GBP 20,000 - 30,000; Full time

Job summary

A healthcare organization is seeking a dedicated Clinical Admin Officer to support the Obstetrics & Gynaecology team at Frimley Park Hospital. This role involves managing administrative tasks, ensuring confidentiality, and coordinating with clinicians. The ideal candidate will have strong organizational skills, attention to detail, and experience using EPIC system. The position fosters a healthy work-life balance and offers flexible working patterns.

Benefits

Flexible working patterns

Professional development opportunities

Inclusive employer policies

Qualifications

• Candidates should be organised, enthusiastic, and dedicated.
• Experience with managing a complex workload is preferred.
• Able to maintain confidentiality and handle sensitive information.

Responsibilities

• Provide comprehensive administrative support to the department.
• Handle urgent requests from consultants professionally.
• Scan and upload clinical documents into the EPR system.

Skills

Administrative experience

Attention to detail

Interpersonal skills

Time management skills

Tools

EPIC

Job description

An exciting opportunity has arisen for a Clinical Admin Officer to join the Obstetrics & Gynaecology Clinical Admin team at Frimley Park Hospital. Accuracy and attention to detail are a must. Applicants should enjoy working in a busy environment and you will need to be organised, enthusiastic and dedicated with excellent interpersonal and time management skills.

The position will offer the chance to work with Obs & Gynae Consultants and their clinical team. The role is ideally suited to candidates with administrative experience with a positive approach to change. If you enjoy a complex and varied workload this could be the post for you.

The post holder will provide comprehensive administrative support to the department, ensuring tasks are prioritised and completed efficiently. They will plan and manage their own workload using appropriate tools and escalate any issues that may affect deadlines. The role includes handling urgent requests from consultants, including medical correspondence, medico-legal reports, and ad hoc letters, in line with Trust policies. The post holder will gather and organise information relevant to their duties while maintaining strict confidentiality. They will respond to queries from colleagues, GPs, and patients in a timely, courteous, and professional manner. Secure storage of all resources, including electronic records, is essential. The role also involves scanning and uploading clinical documents into the Trust’s Electronic Patient Record (EPR) system and supporting clinicians in sending patient letters via Epic, especially where patient information is incomplete or attachments are required. The post holder must ensure all telephone communications are handled promptly and professionally. Competent use of EPIC and other relevant IT systems is essential to support departmental operations.

Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.

Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.

We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.

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For a full list of responsibilities and tasks associated with this role, please refer to the job description/person specification attached to this vacancy.


This advert closes on Thursday 17 Jul 2025