Clinic Coordinator

JD Healthcare Group; Guildford; On-site; GBP 25,000 - 35,000; Full time

Benefits offered by this job

32 days annual leave

Life assurance

Pension plan

Workplace Nursery Scheme

MyGym discounts

Staff treatment discounts

EV Car Scheme

Cycle2Work

Health and wellness programmes

Ongoing learning and development

Job summary

JD Healthcare Group is seeking a Clinic Coordinator for Surrey Park Women's Clinic to manage front-of-house operations. In this role, you will ensure a welcoming environment for patients while supporting clinic management in day-to-day operations.

Ideal candidates will excel in a fast-paced setting, with strong interpersonal and communication skills. Responsibilities include appointment scheduling, patient registrations, and stock management.

Qualifications

• Excellent interpersonal and communication skills.
• Confident user of Microsoft Office and patient management systems.
• Strong ability to manage multiple priorities in a busy environment.
• A friendly and patient-focused approach.

Responsibilities

• Act as the first point of contact for reception-related queries.
• Support with new patient bookings across women’s health services.
• Manage patient queries and bookings efficiently.
• Oversee appointment scheduling and financial reporting.
• Coordinate stock control for reception and clinic supplies.

Skills

Interpersonal skills

Communication skills

Microsoft Office

Patient management systems

CRM platforms

Electronic medical records

Organizational skills

Multi-tasking

Job description

About Us

JD Healthcare Group is one of the UK's leading fertility and reproductive healthcare providers, operating brands including London Women's Clinic, London Egg Bank, London Sperm Bank, KindIVF, Surrey Park Women's Clinic and Elective Egg Freezing across the United Kingdom. Since 1985, we have been supporting individuals and families through some of the most significant journeys of their lives — combining world-class clinical expertise with genuine human care. Everything we do is driven by a shared purpose: helping people build the families they dream of.

About the Role

As a Clinic Coordinator for Surrey Park Women's Clinic, you'll take on front-of-house operations, ensuring every patient, visitor and partner who comes through our doors receives a consistently exceptional experience. You'll be part of the reception team, manage patient queries, and work closely with clinic management to keep day-to-day operations running smoothly and to the highest standards. It's the kind of role where no two days are identical, and where your organisational skills and natural warmth will genuinely shape the patient journey. If you thrive in a fast-paced, people-focused environment and want your work to carry real meaning, we'd love to hear from you.

What You Will Do

• Act as the first point of contact for reception-related queries and ensuring a welcoming, well-organised patient environment at all times
• Support with new patient bookings across all women’s health services (fertility, gynaecology, menopause, pregnancy)
• Manage patient queries and bookings, ensuring every lead is maximised to its potential.
• Oversee appointment scheduling, patient registration, invoicing and end-of-day financial reporting with accuracy and efficiency
• Coordinate stock control for reception and clinic supplies, ensuring timely ordering and inventory management

What We Are Looking For

Essential

• Excellent interpersonal and communication skills, with a natural ability to create a welcoming, calm environment for patients and colleagues
• Confident user of Microsoft Office (Outlook, Word, Excel, Teams), patient management systems, CRM platforms and electronic medical records (EMR)
• Strong ability to manage multiple priorities simultaneously, maintaining accuracy and meeting deadlines in a busy clinic setting
• A patient-focused approach — friendly, empathetic and responsive at every stage of the patient journey

Desirable

• Previous experience in a receptionist, enquiries / sales or customer service role, ideally within healthcare or a private clinic setting
• Experience handling appointments, bookings and patient or customer enquiries
• Familiarity with payment processing and basic financial administration
• Exposure to fast-paced, customer-focused environments with high service standards

Participation in a flexible weekend rota, with a weekday off in lieu when working a weekend

What We Offer

• 32 days annual leave including bank holidays
• Life assurance
• Pension plan
• Workplace Nursery Scheme
• MyGym discounts
• Staff treatment discounts
• EV Car Scheme and Cycle2Work
• Perkbox benefits platform
• Health and wellness programmes
• Ongoing learning and development opportunities

Equal Opportunities

JD Healthcare is an Equal Opportunities employer. We are committed to diversity and inclusion and encourage applications from all backgrounds.