Clinic Administrator

Get Staffed Online Recruitment Limited; Oxford; On-site; GBP 24,000; Full time

Job summary

A leading company in the healthcare sector is seeking a full-time Clinic Administrator in Oxford. The successful candidate will manage daily operations, supervise staff, and ensure high-quality reception services while maintaining records and client interactions. Ideal candidates will have at least two years of office and reception experience and demonstrate strong organizational skills.

Benefits

31 days holiday inclusive of bank holidays

Contributory pension scheme up to 5%

Access to Company benefits and discount portal

Access to a Health Cash Plan

Cycle to work scheme

Access to confidential Employee Assistance programme

Interactive mental health and wellbeing app

Qualifications

• A minimum of 2 years office and reception experience.
• Experience dealing with clients and customers.

Responsibilities

• Supervise and manage the day-to-day running of the on-site clinical suite.
• Organise documentation and equipment for all clinicians.
• Triage telephone calls, messages, and emails.

Skills

Time & Diary Management

Customer Service

Stakeholder Management

Flexibility

Knowledge of Outlook

Knowledge of Word

Knowledge of Excel

Job description

Contract:Permanent, Full-time (37.5 hours per week); Monday to Friday between 8.30am – 4.30pm

Salary:£23,809.5 per annum

Location:Oxford

MAIN OBJECTIVES

• Supervise and manage the day to day running of the on-site clinical suite.
• Being proactive and reactive to the day-to-day requirements.

SPECIFIC DUTIES

• Provide overall supervision of the clinic and reception.
• Organise documentation and equipment for all Clinicians working from the clinic.
• Ensure all clinical paperwork scanned and uploaded to in house systems within our client’s SLA’s.
• Maintain relevant stationery supplies, medical and non-medical, to ensure the smooth day to day running of the clinic and administration functions.
• Meet and greet visitors to the clinic.
• Triage telephone calls, messages and e-mails as appropriate – all voicemails to be responded to within 2 hours.
• Dealing with incoming and outgoing mail and deliveries and co-ordinate courier services as and when required.
• Make efficient use of the in-house systems.
• Arrange diary bookings, sessions and report release.
• General administration with the Clinic.
• Daily/Weekly/Compliance/Security Checks as specified in Clinic Reception and Administrators Handbook.
• Complete Fire Safety Training and First Aid Training and carry out role of Fire Marshal.
• Liaise with Management and Head Office Personnel to maintain a safe working environment.
• Assisting with colleagues work during absences.
• Attending meetings and training sessions as required.

REQUIREMENTS FOR THIS ROLE

• A minimum of 2 years office experience.
• Previous experience of dealing with clients and customers.
• Offer flexibility in working pattern as required.
• Time & Diary Management – must be able to manage own time.
• Demonstrable experience of effective internal and external stakeholder relationships.
• Knowledge of Outlook, Word and Excel.
• A minimum of 2 years of reception experience.
• 31 days holiday inclusive of bank holidays, increasing with length of service
• Contributory pension scheme up to 5%
• Access to Company benefits and discount portal
• Access to a Health Cash Plan
• Cycle to work scheme
• Access to confidential Employee Assistance programme
• Interactive mental health and wellbeing app

HOW TO APPLY

Interested in this Clinic Administrator opportunity? Click apply and you will be redirected to our client’s careers website to complete your application.

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Created on 27/06/2025 by TN United Kingdom