Client Terms Paralegal - Engagement & Records Specialist

Herbert Smith Freehills; Greater London; On-site; GBP 28,000 - 42,000; Full time

Job summary

Herbert Smith Freehills Kramer is a world-leading global law firm, offering a challenging role in a London-based General Counsel and Risk team. The position focuses on managing engagement letters and client terms, ensuring records are complete and compliant across active matters.

We seek candidates with a degree or equivalent, and preferably LPC qualification, plus prior paralegal experience. This permanent, full-time role is based in London with a traditional on-site working pattern.

Qualifications

• Degree educated or similar level.
• LPC qualified desirable.
• Previous paralegal experience desirable (with a preference for experience in a City practice)

Responsibilities

• Liaise with partner, lawyers and business development teams to obtain outstanding or missing engagement letters and client terms.
• Monitor and chase outstanding engagement letters and client terms to ensure complete records across all active matters.
• Review incoming correspondence and identify documents requiring logging or storage.
• Request updated terms where existing documentation is out of date or has expired.
• Review retrieved documents to confirm they are complete, properly executed, and meet the firm’s internal requirements.
• Cross-reference client terms against the firm’s standard terms of business to identify any deviations or bespoke provisions that require escalation to a supervising lawyer.
• Check engagement letters for accuracy, including correct client names, matter descriptions, fee arrangements, and signatory details.
• Flag any unsigned or incomplete documents to the relevant matter team.

Skills

Paralegal experience

Education

Degree educated or similar level

LPC qualification desirable

Job description

Herbert Smith Freehills Kramer is a world-leading global law firm, offering a challenging role in a London-based General Counsel and Risk team. The position focuses on managing engagement letters and client terms, ensuring records are complete and compliant across active matters.

We seek candidates with a degree or equivalent, and preferably LPC qualification, plus prior paralegal experience. This permanent, full-time role is based in London with a traditional on-site working pattern.