Client Support Assistant

Arbuthnot Latham; Exeter; On-site; GBP 23,000 - 28,000; Full time

Benefits offered by this job

BUPA Health cover

Life Assurance (4x)

Discretionary bonus

Pension & holidays

Job summary

Arbuthnot Latham in Exeter is seeking a Client Service and Sales support assistant to handle client payment requests, inquiries, and help maintain efficient processes within service levels.

You will be the first point of contact for card, online banking, direct debit queries, and data updates, working in a team to deliver accurate, confidential service in a regulated banking environment.

Job description

The CSA will primarily focus on providing a client focused service, ensuring client queries and requests are handled accurately, efficiently and within agreed service level agreements and appropriate timescales depending on the nature of the client enquiry. This job will support the continued growth of our Banking and Direct Deposit business.

To place the interests of customers at the centre of all activities, act in a way that is consistent with achieving good outcomes for consumers and to comply with the FCA and PRA's Conduct Rules.

Client service and Sales support:

Dealing with client payment requests and ensuring that;

• Payment call backs have been made in line with ID & V procedures.
• Remitting details are correctly obtained for processing.
• FX deal tickets are completed where required.
• Internal transfers are processed.
• All requirements of the payments process are completed correctly. and in a timely manner.

Dealing with internal and external client enquiries for example;

• Card related queries, activation requests, PIN reminders, unauthorized card transactions and liaising with VISA operations about clients card accounts.
• Online Banking and Mobile App queries, secure messages and requests including password resets and online payment verifications.
• Client cash requests and deliveries in various currencies.
• Cheque queries and stop cheque requests.
• Standing order and direct debit queries.
• Amendments to static data including address changes.
• Ordering cheque and paying-in books.

Dealing with and distributing requests and queries received via the team’s mailbox including;

• Prospective new client enquiries.
• Internal or external communications.
• Internal or external queries or requests.

Dealing with all incoming calls including;

• Client and other external enquiries.
• Handling the unanswered call overflow from the business.
• Checking the team voicemail box and dealing with the phone. messages

Dealing with other requests for example:

• Tax certificates

Risk:

• Responsible for managing risks inherent to the role by diligently observing internal policies and procedures.
• Responsible for keeping client records updated
• Archiving and keeping paper and electronic filing up-to-date
• Assisting in the administration of general office management tasks
• Undertaking project work when required
• Dealing with clients’ complaints and errors in a timely manner, including following the laid down process for capturing and investigating errors and complaints.
• Liaising with the relationship manager and team to resolve errors and complaints, and acting as the first point of contact for clients.

Key Interfaces:

• Maintain excellent relationships with Commercial Banking, Operations, Treasury, Risk and Compliance and other stakeholders across the business.

Person Specification

Knowledge/Experience/Skills:

• Experience of delivering a high standard of customer care.
• Ability to provide a very high level of client service and at all times keeping the client at the heart of everything we do.
• Strong numeracy, literacy and computer skills.
• An understanding of savings, banking or financial services is desirable.
• Ability to provide a very high level of client service and at all times keeping the client at the heart of everything we do.
• Ability to work within a team environment for the benefit of the client, the team and the Bank.
• IT literate, and a good understanding of Microsoft Office.
• Excellent verbal and written communication skills.
• Excellent organisational skills.
• Strong time management skills and the ability to work well under pressure.
• Ability to maintain a high level of confidentiality, diplomacy and discretion.
• High level or accuracy and attention to detail.
• Ability to learn a variety of banking systems and tasks.
• Empathy in handling customer complaints.
• A “can do” attitude.
• Client focus.
• Team Working.
• Planning & Reviewing.
• Judgement & Problem solving.
• Communication & Confidence.

About Us

Life, Work and Benefits

Arbuthnot Latham is committed to equal-opportunities for all staff and candidates. We embrace inclusion & diversity and understand why they are critical for the success of our business and people.

• Competitive salary, pension & holiday allowance
• BUPA Health cover
• 4x Life Assurance
• Discretionary bonus
• Market leading maternity/paternity and menopause policies