Client Service Executive

Rathbone Brothers; Belfast City District; Hybrid; GBP 28,000 - 36,000; Full time

Job summary

Rathbone Brothers in Belfast seeks a Hybrid/Perm role to coordinate client service, prepare financial advice materials, and support Financial Planners. You will manage schedules, maintain records, and ensure regulatory procedures are followed.

The role emphasizes accuracy, multi-planner coordination, and strong organisational skills within MiFID II and AML frameworks. A client-facing, detail-oriented professional is preferred.

Qualifications

• High standard of accuracy and attention to detail.
• Understanding client and Investment Managers' expectations.
• Able to apply compliance knowledge.
• Time management and ability to prioritise.

Responsibilities

• Coordinate and ensure continuity and completeness of service to clients in the local office.
• Assist with preparation of outstanding financial advice on investments, pension planning, inheritance tax and estate planning.
• Remind Financial Planners and schedule Annual Reviews as they fall due.
• Coordinate work with Financial Planners, Paraplanners and others in delivering service to clients.
• Provide administrative support to Financial Planners and maintain client records in CRM.

Skills

Client service

Attention to detail

Regulatory compliance

Time management

Organisational skills

AML awareness

Tools

Microsoft Word

Microsoft Excel

CRM systems

RFP packages

Job description

Select how often (in days) to receive an alert:

Location: Belfast

Contract: Permanent

Working pattern: Hybrid

About the Role

To coordinate and ensure that excellent continuity and completeness of service promised to each client is provided in the local office working as part of the client team. Ensuring that all work agreed with a client is delivered and accounted for correctly.

What you’ll be responsible for

• As requested by your Financial Planner, to proactively engage with clients to help them get up to date with matters in hand (within MiFID II procedures)
• Assist with the preparation of outstanding financial advice on investments, pension planning, inheritance tax and estate planning, in an efficient manner
• To remind FPs and schedule Annual Reviews as they fall due
• To coordinate work with FPs, PPs and others in the delivery of service to clients.
• Effective management of workloads
• Provision of administrative support to Financial Planners
• Maintain client records and internal CRM systems in accordance with the firm’s procedures
• Follow all regulatory requirements including internal procedures and training for AML, complaints and MiFID II
• Process new business applications and supporting documentation accurately ensuring feedback is given to clients, Investment Managers and FPs plus timescales are met.
• Support relationships with IMs, Clients, external providers and all other stakeholders
• Keep up with and participate in regular Model Office team communications and meetings and complete your actions in a timely manner
• Provide support, guidance and training to other team members
• Keep up to date with changes in procedures and follow them at all times
• Other duties as directed by the department/line manager
• Provide similar support to other offices or teams when cover is required as decided by line manager

About you

• Understanding and knowledge of client and Investment Managers' expectations
• High standard of accuracy and attention to detail.
• Able to apply compliance knowledge
• Time management
• Ability to work with multiple Financial Planners and set and review priorities.
• Ability to organise self and others
• Competence when using Microsoft Office packages, Word (Advanced) and Excel (Intermediate) and other RFP packages
• A good understanding of Financial Services administration practices. DFM knowledge would be beneficial for not essential.
• Experience in similar role where the above skills where in evidence and used frequently.