Client Onboarding & Due Diligence Coordinator

Malca-Amit; Greater London; Remote; GBP 21,000 - 34,000; Part time

Job summary

Malca-Amit North America, Inc. in London is seeking a highly organized, detail-oriented professional to manage client onboarding and ongoing due diligence.

You will coordinate KYC questionnaires, issue contracts, and secure cross‑department approvals. After onboarding, you will maintain meticulous CDD records and provide regular progress briefings, working with IT, Cyber, Security, Legal, Compliance and Accounts.

Qualifications

• Highly IT literate with strong MS Excel skills.
• Exceptional ability to trace progress, manage multiple onboarding flows, and maintain strict audit trails.
• Experience with KYC/AML processes is highly desirable.

Responsibilities

• Client Onboarding: Manage and track the progress of new clients through the complete onboarding lifecycle, ensuring KYC questionnaires and contracts are completed and issued promptly.
• Internal Workflow Tracking: Monitor the progress of contracts and onboarding requirements through our internal Legal, Compliance, and Insurance departments.
• Customer Due Diligence (CDD): Oversee ongoing customer due diligence, leading the completion of annual customer questionnaires and compliance reviews.
• Cross-Departmental Coordination: Collaborate internally to gather and synthesize answers for complex client questionnaires, liaising with IT, Cyber, Security, Operations, Legal, Compliance, and Accounts teams.
• Progress Chasing & Reporting: Proactively chase internal departments for updates to prevent bottlenecks, while producing and distributing a regular, comprehensive progress brief of all current work.
• Audit Trail Maintenance: Maintain an impeccable, fully traceable audit trail for all onboarding steps, contract approvals, and due diligence checks.

Skills

MS Excel

IT literate

Tracking

Communication

Job description

London, UK

Other

Part Time

Published on:

3/11/2026

Negotiable

A highly organized, detail-oriented professional to manage our client onboarding and ongoing due diligence processes. In this pivotal support role, you will be the central point of coordination for tracking new clients through our internal systems—managing KYC workflows, contract issuance, and cross-departmental approvals. Once clients are successfully onboarded, you will pivot to maintaining meticulous Customer Due Diligence (CDD) records.

responsibilities

• Client Onboarding: Manage and track the progress of new clients through the complete onboarding lifecycle, ensuring KYC questionnaires and contracts are completed and issued promptly.
• Internal Workflow Tracking: Monitor the progress of contracts and onboarding requirements through our internal Legal, Compliance, and Insurance departments.
• Customer Due Diligence (CDD): Oversee ongoing customer due diligence, leading the completion of annual customer questionnaires and compliance reviews.
• Cross-Departmental Coordination: Collaborate internally to gather and synthesize answers for complex client questionnaires, liaising with IT, Cyber, Security, Operations, Legal, Compliance, and Accounts teams.
• Progress Chasing & Reporting: Proactively chase internal departments for updates to prevent bottlenecks, while producing and distributing a regular, comprehensive progress brief of all current work.
• Audit Trail Maintenance: Maintain an impeccable, fully traceable audit trail for all onboarding steps, contract approvals, and due diligence checks.

requirements

• Technical Proficiency: Highly IT literate with strong MS Excel skills. Must be comfortable navigating and adapting to various external client online portals.
• Tracking & Organization: Exceptional ability to trace progress, manage multiple simultaneous onboarding flows, and maintain strict audit trails.
• Communication & Relationship Building: Excellent interpersonal skills with the confidence to chase progress internally and build effective working relationships across multiple specialist departments.
• Industry Knowledge: Previous experience working with KYC (Know Your Customer) or AML (Anti-Money Laundering) processes is highly desirable.

This is a highly collaborative role requiring exceptional tracking skills, a proactive approach to chasing updates, and the ability to build strong internal relationships.

Flexibility: 10 hours per week. Hours are highly flexible, provided you are occasionally available to coordinate directly with the Global Commodities Director.

Location: Primarily a home-working role, requiring occasional travel to our Heathrow facility for key meetings or collaborative sessions.

Leave: 5 weeks of annual leave (calculated pro-rata based on part-time hours).

We offer an attractive package for the successful applicant.

All applications will be treated in strict confidentiality and used by our Group of Companies for recruitment purposes only. Personal information of unsuccessful candidates will be destroyed after 6 months.