Client Accountant

Client Accountant

Bond Street 9:00-5:30

Permanent

45-50k

The individual will be responsible for several key functions within the finance team, with the aim of delivering an exceptionally high standard of work, whilst also seeking to drive positive change through innovation and improvement to current procedures in place. The role profile has been split into duties on a Weekly, Monthly, Quarterly and Annual basis.

Key Tasks (Weekly/Monthly/Quarterly/Annually)

Client Accounting

• Manage and maintain all Asset Level bank accounts, including but not limited to Rent, OpEx, CapEx, Deposit, General Income Accounts etc.
• Bank Receipting - Post all ad-hoc receipting outside of accounts receivable duties and manage and maintain detailed reconciliations for audit purposes. Included but not limited to Portal Payments, Deposit Receipts (TDS/Reposit), Interest etc.
• Bank Refunds - Prepare all bank refunds to be processed on the bank and manage and maintain ledgers to accurately reflect transactions on the accounting systems/tenant ledgers.
• Bank Reconciliations - Distribute weekly bank reconciliations to invested parties and clients, as part of signed management pack, covering all Asset Level Bank Accounts and any General/Ad Hoc accounts.
• Ad-Hoc - Manage and Maintain any ad-hoc income reconciliations, including commissions, deposits (TDS/Reposit). Detailed records to be managed and ledgers to be maintained.
• Process monthly rent sweeps in line with Client IPD requirements.
• Manage and maintain all asset level Deposit Reconciliations and perform routine audit to ensure platform reconciles back to accounting system.
• Identify missing TDS accounts to be set up/paid and alert relevant individuals to ensure compliance.
• Review and Authorise Supplier invoices as part of weekly/bi-weekly supplier payment runs. Reviews to ensure invoices are correctly allocated to the appropriate cost headings, with correct description, amounts and within budget etc.

Service Charge

• Assist with annual budgeting for all assets, based on detailed reviews of actual expenditures/POs with Building Managers, Finance, Asset Management etc.
• Prepare Estate budgets where applicable for purposes of recharging back to commercial tenants based on agreed terms per leases.
• Input final approved budget onto Accounting System and ensure that apportionment is correct across all schedules.
• Raise quarterly service charge to Landlord accounts and Commercial Tenants and send invoices. Deal with any queries from Landlords and Commercial tenants where applicable.
• Request quarterly service charge funding from Clients and reconcile back to Landlord Service Charge accounts.
• Process any YE adjustments and ensure system is locked to ensure no discrepancies in accounting.
• Process any YE Audit adjustments where applicable.
• Post Audit, raise balancing charges/Credits where applicable.
• Reconcile and close service charge year and advance to new year.

Reporting

• Deposit accounts reconciled as at month-end/quarter-end date.
• Ensure all banks are reconciled as at month-end/quarter-end date.
• Review unposted charges report and post any charges related to month-end/quarter-end date.
• Ensure all invoices are raised for deferred income report.
• Ensure quarterly service charges invoices have been raised and reconcile landlord service charge accounts.
• Review all supplier invoices on register and authorise all invoices related to month end/quarter-end date.
• Review PO report to close/delete any charge.
• Ensure that all Petty cash/Recharge invoices have been received and posted/accounted for.
• Detailed BVA analysis across all assets including investigating any major variances/missing invoices. Liaise with Building Managers/Finance on any potential invoices missing or discrepancies.
• Recommend any accruals and prepayments with detailed description provided for review by management.
• Ensure all Investor Reporting and General Reporting Deadlines are adhered to.

Adhoc

• Manage tenant ledgers and post/transfer any ad-hoc receipts or charges from one tenancy to another.
• Assist Credit Control with tenant transactions where applicable.
• Setting up ad-hoc and one-off units/tenants and raise ad hoc charges and invoices as and when required.
• Reconcile dilapidation charges per ledgers in line with TDS Reports.
• Setting up commercial tenants including their rent charges and apportioned service charges.
• Assisting with audit queries as per requirements.
• Assisting the Finance Team when required.

Person specification

• Property Management experience within a customer-focused environment.
• Actively embrace and work within the Company Values.
• Able to show an understanding of and commitment to good customer care.
• Able to show an understanding of and commitment to property services and managing landlord and customer relationships.
• Able to communicate effectively and clearly in writing and verbally, including drafting correspondence and documents.
• Strong attention to detail.
• Ability to work in a varied and demanding role with appropriate supervision.
• Ability to work to strict deadlines and be organised and efficient.
• Demonstrable experience and ability to use ICT packages i.e. Microsoft Word and Excel.
• Self-motivated, with high energy and enthusiasm.
• Pragmatic, creative approach to problem solving, with emphasis on fast and practical solutions.
• Demonstrable experience of taking responsibility for own actions and development opportunities, maintaining high levels of integrity.
• Commitment to equality, diversity, and mutual respect; accepting differences and treating everyone fairly.

Desirable

• Knowledge and experience of using Qube.
• Accounting background.