Clerking & Facilities Assistant

Devereux Chambers; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

Eine etablierte Kanzlei sucht einen Clerking und Facilities Assistant, um das Team in London zu unterstützen. In dieser spannenden Rolle sind Sie für die effiziente Verwaltung von Dokumenten, die Unterstützung der Mitglieder und die Aufrechterhaltung der Kommunikationskanäle verantwortlich. Sie werden die Möglichkeit haben, in einem dynamischen Umfeld zu arbeiten, in dem Ihre Fähigkeiten zur Organisation und Kommunikation geschätzt werden. Wenn Sie eine positive Einstellung und den Wunsch haben, einen Unterschied zu machen, ist dies die perfekte Gelegenheit für Sie.

Qualifications

• Erfahrung in der Verwaltung und im Facility Management.
• Fähigkeit, in einem geschäftigen Umfeld effizient zu arbeiten.

Responsibilities

• Unterstützung der Mitglieder beim Transport von Akten zu Gericht.
• Verwaltung des Postraums und Organisation von Lieferungen.

Skills

Kommunikationsfähigkeiten

Microsoft Office

Multitasking

Organisation

Flexibilität

Education

Mindestens 4 GCSEs, einschließlich Mathematik und Englisch oder gleichwertig

Job description

Job Title: Clerking and Facilities Assistant / Junior Clerk

Hours of work: Monday to Friday 09:00 – 18:00

Reports to: Director of Operations / Facilities Supervisor

Main tasks and responsibilities

• Assisting members with their files to and from court or tribunal.
• Printing, photocopying, and scanning documents; preparing physical and electronic trial bundles.
• Managing the post room, including dispatching documents via Royal Mail and DX, franking mail, and taking it to the Post Office daily. Recording all outgoing DX items using tracking software.
• Handling incoming deliveries, organising courier collections, and delivering/collecting documents by hand to/from court, chambers, or businesses. Transferring boxes, files, mail, and other items between buildings.
• Providing cover for reception when needed, assisting with conference room setup, and supporting remote hearings.
• Refilling photocopier trays, addressing basic maintenance issues, and arranging engineering services if required.
• Performing basic facilities and maintenance tasks such as replacing light bulbs and reporting furniture or equipment issues to the Facilities Supervisor.
• Supporting clerking team members by updating the LEX diary system and confirming next-day court listings.
• Providing administrative assistance to the Directors of Clerking and Operations.
• Securing confidential documents and ensuring bags are ready for collection.
• Confirming next-day listings and updating barristers’ diaries accordingly.
• Maintaining effective communication with staff and offering support during colleagues’ absences.
• Adhering to clear processes and protocols to deliver high-quality service to all members and clients.

Experience and skills

• Excellent communication skills, confident at all levels.
• Professional and personable telephone manner.
• Ability to lift and transport files, boxes, and office furniture; manual handling training will be provided.
• Ability to remain calm under pressure.
• Self-motivated with a commitment to high standards.
• Dedicated to continuous improvement and excellent client service.
• Flexible with a positive, ‘can do’ attitude.

Person Specification

Skills and/or duties

Essential/Desirable

Previous administrative and facilities experience

Ability to prioritise and multitask effectively

Ability to work efficiently in a busy environment

Minimum of 4 GCSEs including Maths & English or equivalent

Proficiency in Microsoft Office

Commitment to quality service and equal opportunities