Clerical Assistant/Typist - MOR10622

Job Description

To provide an efficient and effective reception and clerical support service within the school.

Responsibilities

• To provide a general reception service to members of the public and visitors to the school.
• General clerical duties.
• Typing/word processing.
• Book keeping as required.
• Other duties.

The Individual

• Experience of working in a busy office environment using relevant technology and equipment e.g. photocopier, E-mail, Intra/Internet.
• Significant clerical/administration/typing experience, including production of letters/reports, filing, cash handling and dealing with the public.
• Experience of using a range of computer packages including Microsoft Office, Excel, Access, Phoenix, Publisher, Seemis.
• 4 SQA standard grades or equivalent (at level 3 or above, including English and Mathematics/Arithmetic).
• Advanced keyboard qualification (RSA II in typing, audio typing, word processing)/ECDL/Clait (or equivalent working knowledge of Microsoft software packages).
• Ability to use initiative when required.
• Flexible in approach and open to different ways of working.
• Self-confidence and self-motivated.
• Effective communication skills: oral and written.
• Excellent interpersonal skills.
• Ability to record information accurately.
• Strong customer care skills and focus.
• Ability to work on own and as part of a team.
• Sound knowledge of software packages e.g. Microsoft Office.
• Ability to demonstrate a high standard of numeracy and literacy.
• Effective organisational skills/time management with the ability to respond to conflicting and competing demands.
• Ability to prioritise workload, in accordance with objectives and targets.
• Ability to relate well with all levels of staff.
• Willingness to accept direction/delegation.
• Appreciation, acceptance of and commitment to the importance of confidentiality.
• Ability to work in a shared office.
• Flexibility to meet the needs and demands of the service.
• Ability to work in different offices dependent on the service.

Closing Date: 2 May 2025
Starting Salary: £24,995.10 (pro rata)
£13.26 per hour
25 hours per week - 47.15 week contract, i.e. term time plus additional days worked during the school holidays.

For further information contact: the School Support Co-ordinator, Keith Grammar School, telephone 01542 882461, email admin.keithgrammar@moray-edunet.gov.uk.