Clerical Assistant / Typist - ABC11888

Aberdeen City Council; Aberdeen City; On-site; GBP 30,000 - 35,000; Full time

Job summary

Aberdeen City Council is seeking a dedicated individual to join their team in a full-time administrative role within the Mental Health Social Work services at Royal Cornhill Hospital. The successful candidate will be responsible for various administrative tasks, requiring effective communication and organizational skills. This permanent role demands a proactive approach, the ability to work within a team, and a clear understanding of the administrative procedures relevant to mental health services.

Qualifications

• Experience working in a busy office environment.
• Ability to work with minimal supervision.

Responsibilities

• Carry out administrative functions to support Mental Health Social Work teams.
• Communicate effectively with vulnerable adults.

Skills

Communication

Teamwork

Organisational Skills

Initiative

Education

Standard Grade level or equivalent

ECDL, RSA or Scotvec Text Processing

Tools

Microsoft Packages

Job description

Job Purpose:

Before applying for this job, it is important that you read the Applicant Guidance by clicking on this link and the Job Profile attached. These explain the job role and the type of person we're looking for.

Location: Royal Cornhill Hospital, Cornhill Road, Aberdeen

Duration: Permanent, Full Time

Roles that require PVG Membership

Please note that with effect from 1 April 2023, where a role requires PVG membership, candidates will be required to meet the cost of the PVG membership. This applies only to roles with a full time equivalent salary of £30,000 and above. (Teaching roles and jobs at Grade 11 and above (currently £30,285 per annum / £16.64 per hour)

The Council will pay for the PVG membership cost initially, either £18 for existing PVG scheme members, or £59 for non-members, and this cost will be deducted from an employee's first FULL month's salary payment.

Job purpose/about the role

To be part of a team required to carry out a range of administrative and clerical functions needed to support the provision of an effective and efficient frontline and support service to the Mental Health Social Work teams.

The post holder needs to hold as a minimum:

• Educated to Standard Grade level or equivalent
• A recognised certificate (E.g. ECDL, RSA or Scotvec) Text Processing or Equivalent

The postholder is able to demonstrate:

• Working in a busy office environment
• Working as an effective part of a team with a minimum supervision
• Using a variety of Microsoft Packages
• General administrative procedures
• Strong communication skills with the ability to communicate with a wide range of people, including vulnerable adults with mental health issues
• Organising and prioritising workloads to tight deadlines
• Use of own initiative with the ability to make judgement on referrals to Line Management

About Us

Please see the Job Profile for further details.

Aberdeen City Council is an equal opportunities employer and we are committed to equality, diversity and inclusion. For further information, please see our Equality, Diversity, Inclusion and Recruitment pack.

Flexible Working

We are happy to talk flexible working and offer flexible working for most roles in the organisation meaning that many of our employees enjoy the freedom of choosing a working pattern that suits them as much as it suits the organisation.

Disability Confident

We are a Disability Confident Employer. If you consider yourself to have a disability and think you may require a reasonable adjustment to be made for this part of the selection process, or would like further information in relation to reasonable adjustments, please contact [e-mail] .

Armed Forces

We are a forces-friendly employer, have signed the Armed Forces Covenant and are a silver award recipient in the Defence Employer Recognition Scheme. We have a specific email address for those in the forces, those who have left the forces, as well as their partners / spouses / families: [e-mail] . We are able to answer questions about jobs and our application / selection process, as well as about our employee support provisions.

Guaranteed Interview Scheme

We have a number of guaranteed interview schemes available to applicants who meet the minimum criteria for the role they are applying for who:

• have a disability as defined by the Equality Act 2010 (all jobs)
• looked after young people, those that are in continuing care or are a care leaver up to the age of 29 (all jobs)
• are aged 16-24 and live in Aberdeen City or have been to an Aberdeen City Council school and are applying for a Modern Apprenticeship (except Trades apprenticeships)
• have done a Foundation Apprenticeship with Aberdeen City Council and are applying for any apprenticeships relevant to the area in which they did their Foundation Apprenticeship
• are New Scots* aged 16-24 and are applying for any apprenticeships

*"New Scots" are defined as refugees and asylum seekers who are in Scottish communities and include those who have been granted refugee status or another form of humanitarian protection, people seeking asylum, those who have been refused asylum, and those whose application has been refused but who remain in Scotland.

Further information can be found at https://www.aberdeencity.gov.uk/services/jobs