Clerical Assistant - St Ninian's High School - EAD08954

East Dunbartonshire Council; Kirkintilloch; On-site; GBP 12,000 - 15,000; Part time

Job summary

A local educational authority in Kirkintilloch is looking for a clerical support staff member for St Ninian’s High School. This term-time position involves various administrative tasks, including data input, record maintenance, and addressing pupil inquiries. Candidates should have office experience and strong IT skills, with familiarity in using SEEMIS Click and Go being a plus. The role requires teamwork and a willingness to manage a variety of clerical duties, which may include a PVG check.

Qualifications

• Experience of working within an office environment.
• Good IT skills essential.
• Experience of using SEEMIS Click and Go is desirable.
• Ability to use Word and Excel to an advanced level.
• Knowledge of Microsoft Teams is advantageous.

Responsibilities

• Provide clerical support within the school.
• Maintain all school records in relation to pupils and staff.
• Perform telephone and reception duties.
• Handle pupil inquiries and welfare needs.

Job description

Job Summary

Please note that salary will be pro-rated for part-time and term-time hours. This position is temporary.

Term Time is 39 weeks so the successful candidate will be off all School Holidays.

Work Pattern: 22 hours per week. Working Pattern to be agreed with successful candidate.

Working in St Ninian’s High School you will provide clerical support within the school. Duties will include data input on Seemis Click & Go, the use of Microsoft packages, tasks associated with the maintenance of all school records in relation to pupils and staff, telephone, reception and reprographics duties, distribution of school mail, dealing with pupil enquiries and attending to welfare needs of pupils. This post will be based in the School Office.

You must have experience of working within an office environment and good IT skills are essential. Experience of using SEEMIS Click and Go and the ability to use Word and Excel to an advanced level are desirable. Knowledge of the use of Microsoft Teams is also advantageous. You should be able to work as part of a team and enjoy a variety of tasks within your remit.

This is a term time post.

This post is subject to a PVG check.

PVG / Disclosure Scotland

The following criteria applies to all roles within East Dunbartonshire Council where PVG/Disclosure checks are essential criteria

Where the post you are applying for is considered a Regulated Role under the Disclosure (Scotland) Act 2020, successful candidates will be required to join the PVG Scheme, or undergo a PVG Scheme Update check, prior to confirmation of employment being made by East Dunbartonshire Council.

Please note, successful candidates will be expected to meet the cost of the relevant check which will be deducted from the successful candidate’s first salary payment.

In specific circumstances the payment could be deducted in instalments from an employee’s wages following commencement of employment. Approval in such circumstances will be made by the HR &OD Manager.

Should an employee leave in advance of the payment being deducted, the full amount will be deducted from the employee’s final salary.

The criteria outlined above will apply to existing employees of East Dunbartonshire Council who apply for roles for which a PVG/Disclosure check is required.

Charter of Commitment

The commitment by East Dunbartonshire Council to job applicants is as follows:

• Individuals will be treated in a polite, friendly and welcoming manner.
• Equalities monitoring will be conducted to ensure a fair and equitable process with screening being carried out to anonymise sensitive information such as age, gender and disability.
• The information that we receive will be treated in confidence and with discretion. Only the relevant HR representative/team and the relevant service will see the application form.
• We will encourage and welcome applications from applicants under the disability symbol. Where the essential criteria are met an interview will be offered to those applying under the disability symbol.
• We will be pleased to make any reasonable adjustments to ensure accessibility at the interview.
• We will advise you within reasonable time after the closing date if you have not met the interview criteria. (Normally within 4 weeks)
• We will advise you of meeting the criteria for interview normally within 3 weeks.
• We will advise you if you have been successful or unsuccessful at the interview stage as soon as practically possible.

Websites

www.eastdunbarton.gov.uk

www.st-ninians.e-dunbarton.sch.uk