Clerical Assistant/Reception

NHS; Gateshead; On-site; GBP 24,000 - 29,000; Full time

Job summary

A healthcare provider in Gateshead is seeking a motivated individual to join their admin team in the Gynae Oncology Department. You will provide vital support including patient bookings, preparation of clinic notes, and handling correspondence. Strong communication and organizational skills are essential for this full-time, permanent role offering a salary of £24,465 per annum.

Benefits

Healthcare benefits

Support programmes for staff well-being

Qualifications

• Experience working in administration or a similar role.
• Excellent communication skills both verbal and written.
• Ability to multitask and prioritize effectively.

Responsibilities

• Provide admin support to the secretaries.
• Cover clinic reception and assist with patient bookings.
• Prepare notes for clinics and general admin duties.

Skills

Communication skills

Organizational skills

Experience in administration

Education

Relevant administrative experience

Tools

Microsoft Office

MASEY system

Job description

Job summary

We are looking to recruit a highly motivated and enthusiastic person to join our admin team within the Gynae Oncology and Colposcopy Department at the Queen Elizabeth Hospital in Gateshead. The admin team within the Gynae Oncology service support the delivery of cancer care to patients from across the region referred to the Trust for specialist cancer care.

In this role you will provide admin support to the secretaries, cover clinic reception booking in patients and making sure all details are correct on the system. Prepare notes for clinics and other general admin duties

Main duties of the job

• Open/action incoming post and action outgoing post (including scanning referrals to Central Booking)
• Prepping of clinic notes and entering patient details into MASEY system
• Covering of clinic front desk reception
• Scan any direct referrals received to the Booking Centre
• Coordinating and tracking patient notes (requesting, tracking on filefast, notes transfer/return and orphan filing) or information, including between hospital providers.
• General photocopying/scanning/filing/stationery and runner activities
• Arranging interpreters/transport etc in conjunction with the secretaries

About us

The Northern Gynaecological Oncology Centre (NGOC) Team at the Queen Elizabeth Hospital in Gateshead is a unique team.

The medical team consists, at Consultant level, of five Consultant Gynaecological Oncologists. The consultant team works alongside the specialist junior doctor team which is made up of two Subspecialty fellows, three Clinical Research fellows, two Clinical fellows and one Clinical Teaching fellow.

The senior (NGOC) Nursing team consists of two Gynaecological Oncology Clinical Nurse specialists, one Colposcopy Nurse Specialist and Ward-based as well as Clinic-based senior specialist Nursing staff. They are supported by a team of Nurses and Health Care Assistants who are committed to working in Gynaecological-oncology.

However, we are just a small part of the wider Multi-disciplinary team at the Queen Elizabeth Hospital and Regional Northern Gynae-Oncology network. In particular the NGOC works closely with colleagues in medical oncology, clinical oncology, pathology, radiology, clinical nurse specialists, palliative care, gastro-intestinal surgeons, vascular surgeons, urologists and hepato-biliary surgeons.

The health and wellbeing of our staff is one of our highest priorities, and we offer a range of support and initiatives as part of our 'Balance' programmebalancegateshead.com to cater for our diverse workforce, so that your individual needs can be supported, allowing you a happy and healthy working experience with us.

Details Date posted

31 July 2025

Pay scheme

Agenda for change

Band

Band 2

Salary

£24,465 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

297-7320266

Job locations

Queen Elizabeth Hospital

Sheriff Hill

Gateshead

NE9 6SX

Job description Job responsibilities

• Open/action incoming post and action outgoing post (including scanning referrals to Central Booking)
• Prepping of clinic notes and entering patient details into MASEY system
• Covering of clinic front desk reception
• Scan any direct referrals received to the Booking Centre
• Coordinating and tracking patient notes (requesting, tracking on filefast, notes transfer/return and orphan filing) or information, including between hospital providers.
• General photocopying/scanning/filing/stationery and runner activities
• Arranging interpreters/transport etc in conjunction with the secretaries

Job description Job responsibilities

• Open/action incoming post and action outgoing post (including scanning referrals to Central Booking)
• Prepping of clinic notes and entering patient details into MASEY system
• Covering of clinic front desk reception
• Scan any direct referrals received to the Booking Centre
• Coordinating and tracking patient notes (requesting, tracking on filefast, notes transfer/return and orphan filing) or information, including between hospital providers.
• General photocopying/scanning/filing/stationery and runner activities
• Arranging interpreters/transport etc in conjunction with the secretaries

Person Specification . Essential

• Experience

Desirable

• Experience

. Essential

• Communication skills

Desirable

• Microsoft office

Person Specification . Essential

• Experience

Desirable

• Experience

. Essential

• Communication skills

Desirable

• Microsoft office

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details Employer name

Gateshead Health NHS Foundation Trust

Address

Queen Elizabeth Hospital

Sheriff Hill

Gateshead

NE9 6SX

Employer's website

https://www.qegateshead.nhs.uk (Opens in a new tab)

Employer details Employer name

Gateshead Health NHS Foundation Trust

Address

Queen Elizabeth Hospital

Sheriff Hill

Gateshead

NE9 6SX

Employer's website

https://www.qegateshead.nhs.uk (Opens in a new tab)