Clerical and Admin Officer - Cardiorespiratory

York Teaching Hospital NHS Foundation Trust; York and North Yorkshire; On-site; GBP 20,000 - 25,000; Full time

Job summary

A healthcare provider is looking for an enthusiastic individual to join the Cardiorespiratory team in York as an administrator. The candidate will provide a variety of administrative services including data management and team support. Strong administrative and communication skills are essential. Full training will be provided, and the role offers generous leave and pension benefits.

Benefits

Access to NHS Pension Scheme

27 days holiday (rising to 33)

Employee Assistance Programme

Cycle to Work scheme

Discounts on various services

Qualifications

• Strong administrative and computer skills with excellent communication and interpersonal abilities.
• Ability to work on own initiative to prioritise workload and meet deadlines.

Responsibilities

• Undertake administration functions for the department, such as data input, photocopying, filing, and letter writing.
• Communicate effectively with tact and diplomacy, using various communication methods.
• Collaborate with the wider departmental team to ensure consistent and effective service.

Skills

Effective administrative skills

Computer skills

Excellent communication skills

Interpersonal skills

Job description

Overview

A vacancy at York and Scarborough Teaching Hospitals NHS Foundation Trust. Applications are invited from enthusiastic, suitably qualified individuals to provide daily administration service support within Cardiorespiratory at York hospital.

The post holder will provide a range of administrative support. The successful candidate will have effective administrative and computer skills, with excellent communication and interpersonal skills. You should be able to work on your own initiative in prioritising workload and meeting deadlines, whilst also being able to work in a team. Full in-service training will be provided. The successful candidate will be based in the Cardiorespiratory office within York Hospital. This is a full time position with usual working hours of Mon-Fri 9am-5pm.

Responsibilities

• Undertake administration functions for the department, such as data input, photocopying, filing, letter writing, etc.
• Undertake accurate recording / inputting and amending of data within Trust information systems.
• Communicate effectively with tact and diplomacy, and seek to overcome barriers to effective communication. This may require the use of multiple communication methods, such as email, telephone, reception duties, etc.
• Work collaboratively with the wider departmental team to ensure a consistent and effective service.
• Actively use initiative within the role but seek guidance when required and appropriate.
• Assist and support in the development and improvement of the service and in the implementation of Trust and Departmental policies and procedures.
• Complete all mandatory training required by the Trust and actively participate in personal development.
• Assist and support the development and training of new team members.
• Undertake effective prioritisation of own workload and the coordination of activities / duties related to the role.
• Adhere to all Trust and Departmental Policies and Procedures.

Qualifications and skills

• Effective administrative and computer skills with excellent communication and interpersonal abilities.
• Ability to work on own initiative to prioritise workload and meet deadlines, while also contributing to a team.

Working arrangements

Mon-Fri, 9am-5pm; based in the Cardiorespiratory office at York Hospital. Full in-service training provided.

Benefits

• Access to the NHS Pension Scheme, with generous retirement benefits, plus a lump sum and pension for dependants
• 27 days holiday rising to 33 days (depending on NHS Trust service)
• A variety of paid and unpaid leave options for emergency and planned leave
• Employee Assistance Programme for confidential personal, work, family and relationship support (24/7)
• NHS Car Lease scheme and Cycle to Work scheme
• Learning and development opportunities
• Discounts on restaurants, getaways, shopping, motoring, cinema and finance

For further information on the Trust’s benefits, please visit the Trust’s Staff Benefits pages. A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values: we are kind; we are open; and we pursue excellence. We welcome applications from everyone and support flexible working where possible. If you require adjustments to the application process, please contact [e-mail].

Armed Forces Friendly Employer: We hold the Gold Award from the Defence Employer Recognition Scheme and support Defence personnel with applications for employment.

Advert close: Monday 22 Sep 2025.