Clerical/Admin Assistant (Children & Families) (2 posts)

West Dunbartonshire Council; Scotland; On-site; GBP 23,000 - 26,000; Full time

Job summary

An opportunity exists for a Clerical/Admin Assistant within the West Dunbartonshire HSCP Children & Families Team. The role involves accurate minute-taking for sensitive meetings, requiring excellent communication and multitasking skills. Candidates should have administrative experience and proficiency in Microsoft Office. Enjoy benefits such as a generous pension scheme, ample annual leave, and support for wellbeing as part of a flexible employer recognized for work-life balance.

Benefits

Local Government pension scheme

Minimum of 25 days annual leave

Support for wellbeing, including occupational health

Qualifications

• Experience in an administrative role required.
• Strong keyboard skills and effective communication with professionals.
• Ability to handle sensitive and confidential matters.

Responsibilities

• Taking comprehensive minutes for children's social work meetings.
• Completing a minute-taking test during the interview.
• Effective communication with professionals and the public.

Skills

Minute taking

Communication

Interpersonal skills

Multitasking

Tools

Microsoft Word

Microsoft Excel

Job description

Location: Various Locations In West Dunbartonshire, G82

Salary: £23,942.69 - £25,420.86 per year

Contract Type: Permanent

Position Type: Full Time

Hours: 35 hours per week

Job Description

PAY AWARD PENDING.

Vacancies have arisen for a Clerical/Admin Assistant within West Dunbartonshire HSCP Children & Families Team.

The main duties of this role include taking comprehensive minutes for children’s social work meetings, including Child Protection and Fostering & Adoption Panels. These meetings often discuss sensitive issues, and the discussions can be distressing. It is important that staff are aware of this before applying. The successful applicant should have experience in minute taking, good keyboard, oral, and written communication skills. Interpersonal skills and the ability to meet deadlines and multi-task are also essential.

You should have previous experience in an administrative role, with strong keyboard skills and familiarity with Microsoft Office, especially Word and Excel.

Effective communication with professionals and the public in a polite and courteous manner, handling sensitive and confidential matters appropriately, is expected.

Candidates invited for interview will complete a minute-taking test, including a mock virtual Child Protection Planning meeting, and will be asked to produce an accurate written minute demonstrating the ability to capture key points.

For further information or informal discussion, please contact Rosslyn Proctor or Carol Biggins at 0141 562 8800.

Requirements

The preferred candidate will need to complete a Level 1 Disclosure check prior to a formal offer.

Responsibilities

The position is exempt from section 4(2) of the Rehabilitation of Offenders (Exceptions) Order 1975. Applicants must disclose all convictions, including those that are spent under the Act. Failure to disclose could result in dismissal or disciplinary action.

The Individual

The successful candidate will benefit from:

• Being part of West Dunbartonshire Council, recognized as a top ten flexible employer supporting work-life balance.
• Access to the Local Government pension scheme (LGPS) with at least 19.3% employer contribution.
• A minimum of 25 days annual leave, increasing to 35 days with service, plus 8 public holidays.
• Support for wellbeing, including occupational health and counselling services.

For more about West Dunbartonshire Council, visit: About Us. For benefits of working here, see: Benefits of Working with us.