City Manager, Edinburgh

Passthekeys; City of Edinburgh; Remote; GBP 40,000 - 55,000; Full time

Job summary

An innovative company is seeking a City Manager for Edinburgh to lead operations and drive growth in the dynamic short-let market. This pivotal role involves managing financial performance, developing strategic initiatives, and leading a high-performing team to ensure exceptional service for hosts and guests. The ideal candidate will possess strong commercial acumen, a performance-driven mindset, and excellent leadership skills. Join a forward-thinking team that values autonomy, professional growth, and a supportive culture, while making a significant impact in a fast-paced environment.

Benefits

22 days of holiday plus an extra day off for your birthday

Pension scheme with matching contributions

Enhanced maternity pay

Flexible work arrangements

Performance-based company bonus

Professional growth opportunities

Strong company culture

A great team environment

Autonomy and independence

Qualifications

• Proven experience in operations management with a hands-on approach.
• Strong commercial acumen and experience in P&L management.

Responsibilities

• Oversee financial performance and ensure profitability.
• Develop sales and marketing strategies to drive growth.

Skills

Operations Management

Commercial Acumen

P&L Management

Performance Improvement

Analytical Skills

Leadership

Relationship Building

Communication Skills

Adaptability

Education

Bachelor's Degree

Job description

Pass the Keys is the UK’s leading full-service short-let and holiday-let management company, simplifying property hosting for homeowners since 2015. Founded by Alexander Lyakhotskiy to address the challenges of short-let management, we’ve grown into a network of 70+ franchise partners across the UK, Spain, and Northern Ireland. Our mission is to empower homeowners by delivering a hassle-free hosting experience while ensuring an exceptional guest stay.

As City Manager for the Edinburgh Territory, you will take full ownership of the financial and commercial performance, driving operational excellence and business growth. You will be responsible for managing day-to-day operations, developing strategic sales and marketing initiatives, and leading a high-performing team to ensure outstanding service for our hosts and guests. This is a pivotal leadership role for a driven, entrepreneurial, and results-oriented professional who thrives in a fast-paced environment.

Key Responsibilities:

• Financial & Commercial Performance: Take full ownership of the territory’s financial performance, ensuring profitability and sustainable growth.
• Sales & Marketing Strategy: Develop and execute effective strategies to drive portfolio growth, attracting new hosts and maintaining strong retention rates.
• Host & Guest Relations: Build and nurture strong relationships with hosts to ensure high satisfaction and retention, while providing a five-star guest experience in line with PTK Guest Hospitality Standards.
• Operations Management: Oversee day-to-day operations, ensuring the seamless functioning of on-the-ground teams and local suppliers.
• Process Optimisation: Continuously improve operational efficiency by implementing best practices and leveraging data-driven insights.
• Stakeholder Collaboration: Work closely with internal teams and external providers to align operational goals with company objectives.
• Industry Awareness: Stay informed on market trends, industry regulations, and emerging technologies to keep the business ahead of the curve.
• Team Leadership: Recruit, motivate, and support the local team, fostering a high-performance culture and ensuring alignment with company objectives.
• Innovation & Continuous Improvement: Contribute to the wider Operations Team by trialling new initiatives, developing guidance, and supporting key projects.

Key Performance Targets:

• Achieve territory NBV growth of 5% LFL.
• Maintain an operating profit margin of +21%.
• Grow the property portfolio by 20 net properties annually.
• Ensure a host retention yoy of +75%.
• Achieve Airbnb guest review scores of 4.7+ consistently.
• Rank in the top 15 of all territories in the company KPI report monthly.
• Build and maintain an A-player team that meets 90%+ of agreed outcomes.

• Proven experience in operations management with a hands-on approach.
• Strong commercial acumen and experience in P&L management.
• Performance-driven mindset with a focus on continuous improvement.
• Ambitious and self-motivated, with the ability to drive results independently.
• Analytical and problem-solving skills to optimise business performance.
• Strong leadership and people management abilities.
• Excellent relationship-building skills with stakeholders at all levels.
• Exceptional written and spoken communication skills.
• Adaptable and flexible in responding to market changes and emerging challenges.
• Comprehensive understanding of business functions, industry best practices, and relevant regulations.

The role is a remote, work from home position however we require the successful canddiate to be Edinburgh based, and be able to visit properties in the Edinburgh area. There will also be a requirement to occasionally travel to London and York. Please note, that some weekend work may be required to meet operational demand

At Pass the Keys, we are committed to fostering an environment where success is both achievable and sustainable. We believe in empowering our teams with the tools, support, and knowledge they need to thrive. As part of our team, you will benefit from:

• A Global Vision: Join an ambitious company aspiring to be the global leader in short-let and holiday-let property management.
• A Strong Company Culture: Our four core values—Drive, Evolve, Take Pride, and Together—guide everything we do.
• Autonomy & Independence: We manage by results, not input. No micromanagement—just accountability and impact.
• Professional Growth Opportunities: We encourage responsibility and development, allowing you to expand your skills as much as you can handle.
• Flexible Work Arrangements: We understand the importance of work-life balance and support flexible scheduling where possible.
• Competitive Salary: While there may be places that pay more, we offer competitive wages with strong career progression opportunities.
• Performance-Based Company Bonus: Rewarding outstanding contributions and exceptional business results.
• A Great Team: Work alongside inspiring colleagues in a supportive and collaborative environment.

UK-Specific Benefits:

• 22 days of holiday plus an extra day off for your birthday.
• Pension scheme with salary sacrifice, matching contributions up to 7%.
• Enhanced maternity pay—up to 90% of salary for six months.

At Pass the Keys, we offer a dynamic and entrepreneurial environment where you can take full ownership of your region and make a significant impact. You will be part of an innovative and fast-growing company that values leadership, collaboration, and performance. If you’re an ambitious professional with a passion for hospitality, operations, and business growth, we’d love to hear from you!

Salary: £40,000+ guaranteed basic salary, plus uncapped profit share potential.