Child Death Review & Safeguarding Children Training Administrator

University Hospitals Sussex; Worthing; Hybrid; GBP 28,000 - 31,000; Full time

Job summary

University Hospitals Sussex NHS Foundation Trust is seeking a time-limited Band 4 administrator to support the child death review process and safeguarding governance. The role involves coordinating CDR meetings, handling sensitive information, and providing central administrative support across the safeguarding framework.

The successful candidate will also assist with training coordination, data input on Iris, and development of reports and communications to support governance.

Qualifications

• NVQ level 4 or equivalent in an area related to the Post.
• Demonstrate ability to devise, implement and monitor administrative systems.
• Experience of responding effectively to non-routine queries, and developing alternative standard operating procedures (SOPs) in response.
• Experience of producing and designing reports
• Experience of working collaboratively.
• Evidence of developed communication skills, able to convey information effectively.
• A good understanding of confidentiality and the ability to apply this to the role and work.
• Effective time management and prioritisation
• Ability to manage databases and analyse basic data sets
• The postholder will need to act independently within guidelines, and appropriately determine when it is necessary to refer issues to their manager.
• ECDL or equivalent in an area related to the post
• Experience of Website creation and management
• Structured training (and ideally accreditation following competency assessment) in business or project management.
• Previous experience of administration to support business and governance arrangements

Responsibilities

• Providing administrative support for the child death review (CDR) process, coordinating CDR meetings, preparing a minute take, and inputting data into the eCDOP system.
• Providing business support for safeguarding governance arrangements, coordinating training, inputting data onto Iris, administering surveys, analysing data, and formatting documents, newsletters and safeguarding content.

Education

NVQ level 4 or equivalent in an area related to the Post

Tools

eCDOP System

Iris

Job description

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Band 4

Main area Administrator Grade Band 4 Contract Fixed term: 3 years (Alternatively a 3yr secondment) Hours Full time - 37.5 hours per week Job ref 279-8361221-NOV26

Employer University Hospitals Sussex NHS Foundation Trust Employer type NHS Site Worthing Hospital Town Lyndhurst Road, Worthing Salary £28,392 - £31,157 Per annum pro rata Salary period Yearly Closing 22/11/2026 23:59

At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.

Our hard-working, talented and dedicated people work together towards a common goal – to deliver Excellent Care Everywhere for our patients, our people and our communities. Whatever your role here at UHSussex you will play a part in driving us forwards and in improving the lives of patients across Sussex.

At UHSussex, diversity is our strength, and we want you to feel included to help us deliver Excellent Care Everywhere. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.

We value compassion, inclusion and respect as our core values . We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our wellbeing programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.

As a university trust and a leader in healthcare research , we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

As part of our commitment to access for all, please see the different ways you can access the application form: https://apps.trac.jobs/accessibility?_ts=1

We look forward to receiving your application and the start of your journey with UHSussex.

Job overview

This role provides an opportunity to develop your business support and administration skills within children’s safeguarding team, whilst working within a supportive friendly and caring team. You will work closely with the safeguarding children's team; patient safety team and child death clinical leads in relation to the child death review process. The successful candidate will be responsible for ensuring the smooth running of the child death review processes within the Trust and provide business support for the safeguarding children governance arrangements.

This vacancy is advertised as a time-limited opportunity is expected to be undertaken on a secondment basis.

Before applying, employees must discuss the opportunity with their current line manager to confirm whether they may be released from their substantive role if successful. Release to undertake a secondment is not an automatic entitlement and must be agreed by all relevant parties: the employee, their current line manager, and the recruiting line manager.

Main duties of the job

The role has two core elements:-

• Providing administrative support for the child death review (CDR) process at University Hospitals Sussex NHS Foundation Trust (UHSx). This includes responsibility for coordinating the CDR process, scheduling CDR meetings adhering to statutory time frames, preparing the agenda, circulating papers and minute taking of meetings involving child health and safeguarding discussions (which can be of a highly complex, sensitive and emotional nature), recording and maintaining activity data, supporting the inputting data onto the electronic child death (eCDOP) System and providing a central communication point for child death review process at UHSx.
• Providing business support for the children's safeguarding governance arrangements. This will include coordinating training and inputting of data onto the electronic training platform (Iris), administering surveys, analysing data, formatting documents, presentations and reports; providing communications support (eg. drafting and formatting newsletters and maintaining safeguarding content on UHSx internal and external facing web pages), data input, maintaining data collection programme databases.

Working for our organisation

Working for our organisation

At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer abuddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.

Detailed job description and main responsibilities

Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.

If you do not meet the sponsorship requirements, and you are applying using a Graduate visa as your right to work, you must have a minimum of 18 months remaining on your visa at time of application.

The successful candidate will support the Child Death Review processes across the Trust as a whole and Safeguarding Children Governance arrangements. You will work closely with the Trusts Child Death Review Lead doctors and assist members of the Joint Agency Response (JAR) in accessing information and records held Within the Trust. They will hold responsibility for co-ordinating and facilitating the safeguarding children governance arrangements and provide high level administrative support in this area. For more detail about the main duties of this role, please see the job description below.

Person specification

• NVQ level 4 or equivalent in an area related to the Post
• Demonstrate ability to devise, implement and monitor administrative systems.
• Experience of responding effectively to non-routine queries, and developing alternative standard operating procedures (SOPs) in response.
• Experience of producing and designing reports
• Experience of working collaboratively.
• Evidence of developed communication skills, able to convey information effectively.
• A good understanding of confidentiality and the ability to apply this to the role and work.
• Effective time management and prioritisation
• Ability to manage databases and analyse basic data sets
• The postholder will need to act independently within guidelines, and appropriately determine when it is necessary to refer issues to their manager.
• ECDL or equivalent in an area related to the post
• Experience of Website creation and management
• Structured training (and ideally accreditation following competency assessment) in business or project management.
• Previous experience of administration to support business and governance arrangements

Important information for applicants:

A Note on AI Use in Applications

UHSussex values authenticity and encourages applicants to ensure that all application materials accurately reflect their own skills, experience, knowledge and motivations. Candidates may use AI and digital tools to support the preparation of applications, for example to assist with spelling, grammar, structure or accessibility needs. However, applicants remain responsible for the content submitted and should ensure that it genuinely represents their own abilities and experience. Where there are reasonable concerns that an application does not authentically reflect the applicant's own knowledge, skills, experience or suitability for the role, the Trust reserves the right to explore this further and, where authenticity cannot be satisfactorily demonstrated, to reject the application.

Bank Workers: Bank workers are welcome to apply for any of our vacancies but please note if you are successful at interview there will be a delay in confirming a start date due to the Trust's current financial controls.

Closing Adverts Early: In the event of exceptional interest, we may close adverts earlier than specified.

Some of our adverts are capped for a limited number of applications; therefore, the advert will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in the position to prevent you from missing out on applying for the opportunity.

Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.

DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check . We make offers in line with the Rehabilitation of Offenders Act 1975.

Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigrations eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria.

UHSussex reserves the right to close the role early if we receive a high volume of applications

Further Information

For help with the application process for Nursing vacancies, please email [e-mail].

For help with the application process for Non-Nursing vacancies, please email [e-mail].

Employer certification / accreditation badges

This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.

Application numbers

This advert has been capped for a limited number of applications; therefore, it will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in this post to prevent you from missing out on applying for this opportunity.