Chief Officer Personal Assistant- HC621773

Hampshire County Council; Eastleigh; On-site; GBP 24,000 - 36,000; Full time

Job summary

Hampshire County Council is seeking a Chief Officer Personal Assistant to provide essential administrative support to the Chief Officers of Hampshire and IOW Constabulary. This pivotal role involves managing diaries, handling confidential documents, and ensuring effective communication with stakeholders. Ideal candidates will have significant PA experience and proficiency in Microsoft Office, alongside excellent organizational skills. Join a diverse and inclusive team focused on developing effective partnerships and enhancing service delivery.

Qualifications

• Minimum 3 years of secretarial or administrative experience supporting senior managers.
• Extensive experience in document layout and typing.
• Confidence in setting up online/hybrid meetings.

Responsibilities

• Provide comprehensive PA support including diary and inbox management.
• Attend meetings and accurately minute discussions.
• Handle sensitive and confidential information.

Skills

Communication skills

Organisational skills

Time management

Discretion

Microsoft Office proficiency

Education

QCF Level 2 or equivalent work experience

Job description

Press Tab to Move to Skip to Content Link

Select how often (in days) to receive an alert:

Chief Officer Personal Assistant- HC621773

We are seeking a professional and proactive Personal Assistant to provide comprehensive administrative and organisational support to the Chief Officers of Hampshire and IOW Constabulary. This role is critical in ensuring the smooth and effective running of the Chief Officer team by delivering efficient diary management, confidential document handling, and professional communications with internal and external stakeholders.

Job Title: Chief Officer Personal Assistant- HC621773

Contract: Permanent

Hours: 37 hours per week

Closing Date: Sunday 27th July 2025 at 23:59 hours

Key Responsibilities

• Provide comprehensive PA support to a Chief Officer, including diary, inbox management, and collation of briefing materials and reports.
• Build effective working relationships with the Staff Officer to ensure accurate communication and follow-up on key tasks.
• Collaborate with other PAs to support organisational priorities, share best practices, and cover during absences or high demand.
• Attend meetings, accurately minute discussions, and ensure timely distribution of minutes and actions.
• Handle sensitive and confidential information with discretion and professionalism.
• Coordinate travel and accommodation arrangements, ensuring value for money and compliance with force policy.
• Accompany the Chief Officer on work assignments outside the headquarters.

Requirements include proven experience in a senior administrative or PA role, excellent communication skills, strong organisational and time management skills, high discretion, proficiency in Microsoft Office, and confidence in setting up online/hybrid meetings. Knowledge of policing or public sector environments is desirable but not essential.

Essential Qualifications

Educated to QCF Level 2, with 5 passes including English, or equivalent work experience. A minimum of 3 years of secretarial or administrative experience supporting senior managers, with extensive experience in typing, document layout, and Microsoft Office applications.

Contact for Informal Discussion

Please contact the Recruitment Team at [e-mail] or call 023 8045 1611.

Note: The provided email will be used for contact throughout the application process. Ensure your email address is accessible and up-to-date.

Hampshire and Isle of Wight Constabulary is committed to diversity and inclusion. We encourage applications from all sections of the community and support flexible working arrangements. We also support positive action initiatives to promote equality and are committed to reasonable adjustments during recruitment.