Chief of Staff

Zero Gravity; Greater London; Hybrid; GBP 90,000 - 130,000; Full time

Benefits offered by this job

Monthly socials

Company MacBook

Central London Office

Share options

Christmas Shutdown

Zero Gravity Card

Private Healthcare

Job summary

Zero Gravity in London is seeking a Chief of Staff to act as the connective tissue across the executive team, handling complex workstreams end to end. You will shape strategy, governance, and AI transformation while maintaining rigorous compliance and reporting to the board.

You’ll own shareholder and EMI processes, lead HR lifecycle, payroll, policies, and fundraising support, with autonomy and trusted decision-making in a fast-moving organisation.

Qualifications

• Must demonstrate exceptional judgement across complex, high-stakes work.
• Outstanding written communication for board papers and governance.
• Broad generalist capable of spanning legal, HR, ops, and strategy.
• Exceptionally organised with rigorous tracking across multiple workstreams.
• Direct communication style; able to push back with clarity in senior settings.
• Comfortable with ambiguity and making informed calls quickly.
• Genuine interest in AI initiatives and applying tech to business value.

Responsibilities

• Own end-to-end high-stakes workstreams from shareholder agreements to ISO certification.
• Drive AI transformation across tools, infra, and culture change to sustain adoption.
• Own annual strategy design and quarterly OKR cycles with reporting to the board.
• Run employee lifecycle duties: contracts, leave, performance, and policies.
• Maintain compliance and regulatory obligations for Zero Gravity.
• Lead engagement, internal comms, and AI upskilling initiatives.
• Oversee financial rhythms: payroll, expenses policy, healthcare, asset register, board reporting.
• Prepare board papers/minutes and manage shareholder communications; support EMI options.
• Support fundraising activities with investor materials and due diligence.
• Line-manage Operations covering legal/compliance, data, systems, and office ops.

Skills

Exceptional judgement

Outstanding writing

Generalist mindset

Highly organised

Straight-talking

Ambiguity tolerance

AI enthusiasm

Job description

• The Chief of Staff is the connective tissue of Zero Gravity, working alongside the executive team across people, legal, compliance, finance, systems, and governance.
• The job is context: reading nuance, spotting problems early, and joining the dots across a fast-moving organisation. AI increasingly handles the doing, which makes that kind of judgement more valuable, not less.
• You’ll own complex, high-stakes workstreams end to end, from shareholder agreements to ISO certification to some of our most sensitive situations, with real autonomy and trust.
• You’ll drive Zero Gravity’s AI transformation: the tools, infrastructure, and culture change that make adoption stick and keep us ahead of the curve as the technology evolves.
• You will own annual strategy design and quarterly OKR cycles — shaping company-wide priorities and reporting on progress to the whole organisation.
• Run the full employee/HR lifecycle end-to-end: contracts, leave, performance, people management, and the policy suite that underpins it all.
• Maintain compliance and keep Zero Gravity ahead of its legal and regulatory obligations.
• Lead engagement initiatives, internal comms, and AI upskilling programmes that shape how the team works and grows.
• Own financial planning rhythms: payroll, expenses policy, the health insurance scheme, asset register, and board-level financial reporting.
• Prepare board papers and minutes, manage shareholder comms, and administer the EMI options scheme — acting as the connective tissue between leadership and the board.
• Support fundraising directly, from investor materials to legal due diligence.
• Line manage our Operations team, setting clear priorities and developing their capability. Oversee their work on legal & compliance, data, internal systems & operations, office management, and safeguarding across the organisation.

• Monthly Socials: Join us for fun team socials, completely on-the-house. Quarterly, we go big with sports days, BBQs, and more
• Company MacBook: Get the latest Apple gear to stay ahead of the game
• Central London Office: Work from our beautiful Zero Gravity HQ in Barbican/Old Street, while enjoying flexible WFH options
• Share options: Own a piece of Zero Gravity with our 'Zero Gravity For All' options scheme
• Christmas Shutdown: Enjoy 3 extra festive days off, plus 25 days of annual leave and 8 bank holidays
• Zero Gravity Card: £500 annually to spend on your personal development with your very own Zero Gravity Card
• Private Healthcare: Extensive private health insurance, including dental, mental health support, and gym discounts

Exceptional judgement — trusted to handle the organisation's most sensitive situations with maturity and discretion.Outstanding written communicator — clear and credible across board papers, legal agreements, and grant applications.A genuine generalist — as comfortable reviewing a contract as designing a review process or presenting to the board.Highly organised — structured thinking and rigorous tracking across many parallel workstreams.Straight-talking — willing to push back and say what you think in a room full of senior people.Comfortable with ambiguity — you figure it out, make a call, and move.Genuinely excited about AI — as a capability to build across an organisation, with your own view on where it's going.