Chaplains Clerk

Sodexo; Colchester; On-site; GBP 12,000 - 18,000; Part time

Benefits offered by this job

On-the-job training

Fully funded apprenticeships

Career development opportunities

Wellbeing support

Flexible work

Job summary

Sodexo at Merville Barracks, Colchester, is seeking a Chaplains Administrator to provide essential administrative support to the Senior Chaplain and the Chaplaincy team. The role is based at Brigade HQ in Colchester and covers diary, correspondence, records and event coordination.

You will work in a discreet military environment, requiring professionalism and the ability to communicate at all levels. The post is for 24 hours per week with on-the-job training and apprenticeship qualifications

Qualifications

• Previous administrative experience, ideally in a busy office environment.
• Excellent written and verbal communication skills.
• Strong organisational and planning skills.
• Ability to prioritise work and meet tight deadlines.
• High integrity and discretion with confidential information.

Responsibilities

• Providing administrative support to the Senior Chaplain and wider Chaplaincy team.
• First point of contact for telephone and email enquiries.
• Managing correspondence and drafting routine emails.
• Maintaining the Chaplaincy SharePoint and resources.
• Maintaining trackers and preparing returns.
• Organising rotas for service and events.
• Assisting with recruitment administration for Chaplaincy.
• Managing the church diary and liaising with users.
• Processing collections and maintaining records.
• Processing Chaplain and Church expenses.

Skills

Administrative experience

Communication skills

Organisational skills

Discretion and integrity

Ability to work independently

Education

GCSEs (C or above) or NVQ Business Administration Level 2

MODNET and Defence Information Management Passport training

Tools

SharePoint

Diary management

Job description

The following content displays a map of the jobs location - Colchester

PLEASE NOTE - Interviews are taking place Wednesday 30th September 2026 PM ONLY - with a follow-up meeting with the military team on 5th October 2026, which can be held via Microsoft Teams if preferred.

• 24 hours per week

This is an opportunity to join the 16 Air Assault Brigade Chaplaincy team at Merville Barracks, Colchester as a Chaplains Administrator, providing essential administrative support to the Senior Chaplain and wider Chaplaincy team.

Based at Brigade HQ in Colchester, you'll play an important role in keeping the Chaplaincy service organised and running smoothly. It's a varied position covering administration, communication, diary and event coordination, records, correspondence and support for Brigade Chaplains and church activities.

You'll be working in a unique military environment, so discretion, professionalism and the ability to communicate with people at all levels are essential. The role will suit someone who is organised, dependable and confident working independently, while also being approachable and supportive when dealing with people.

What You’ll Do:

• Providing administrative support to the Senior Chaplain and wider Chaplaincy team.
• Acting as a first point of contact for telephone and email enquiries.
• Managing correspondence and drafting routine emails.
• Maintaining the 16 Brigade Chaplaincy SharePoint and associated resources.
• Maintaining Chaplaincy trackers and preparing relevant returns.
• Organising rotas for British Forces Broadcasting Service and church services.
• Supporting the planning and coordination of Chaplaincy events, recruitment and promotional activities.
• Assisting with the administration of Bridge Chapel and church activities.
• Managing the church diary and liaising with church users.
• Processing church collections and maintaining appropriate records.
• Processing Chaplain and Garrison Church expenses.
• Supporting recruitment administration for Chaplaincy.
• Maintaining noticeboards and other Chaplaincy information.
• Liaising with Chaplains, military personnel and other stakeholders.
• Supporting ad-hoc projects and other reasonable administrative duties as required.

What You Bring:

• Previous administrative experience, ideally within a busy office environment.
• Excellent written and verbal communication skills.
• Strong organisational and planning skills.
• The ability to prioritise work and meet tight deadlines.
• A high level of integrity and discretion when handling confidential information.
• A friendly and professional approach, with the confidence to communicate with people at all levels.
• 5 GCSEs at Grade C or above (or equivalent), or NVQ Business Administration Level 2.
• Willingness to undertake the required MODNET and Defence Information Management Passport (DIMP) training.

What we offer:

• On-the-job training with experienced professionals
• Fully funded apprenticeship qualifications
• Career development opportunities within Sodexo
• A friendly and supportive work environment
• Wellbeing Support - Unlimited online resources, a free health app with 24/7 virtual GP, and an Employee Assistance Programme.
• Financial Benefits - Discounts for you and your family, salary finance support, retirement plan, and a death-in-service benefit.
• Career Growth - Apprenticeships, learning tools, and development opportunities.
• Work Perks - Cycle to Work Scheme, volunteering opportunities, flexible work, full training, and a protective uniform.

Join us and be part of a companythat values its employees and offers real career growth opportunities.

Sodexo reserves the right to close this advert early if we are in receipt of a high number of applications