CGS | Procure to Pay Specialist (ROHQ-2025-001-B)

CITADEL Pacific Ltd.; Greater London; On-site; GBP 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a detail-oriented Procurement Coordinator to support the team in managing vendor contracts and ensuring compliance with procurement policies. In this role, you will monitor purchase orders, assist in vendor negotiations, and provide critical analytical insights to enhance operational efficiency. Join a dynamic team that values innovation and continuous improvement, and contribute to the success of a diversified company with a global reach. This is an exciting opportunity to make a significant impact in a fast-paced environment while developing your professional skills in procurement and supply chain management.

Benefits

Competitive salary

Discretionary bonuses

Comprehensive benefits package

Market-benchmarked programs

Qualifications

• Graduate degree in accountancy or business required.
• Strong analytical and negotiation skills essential for success.

Responsibilities

• Monitor purchase orders and vendor contracts for compliance.
• Assist in resolving disputes with vendors and support month-end closing.

Skills

Analytical Skills

Negotiation Skills

Change Management

Cross-cultural Communication

Process Management

Education

Bachelor's Degree in Accountancy or Business

Tools

ERP Systems

Business Intelligence Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Job description

Assists the Team Lead in carrying out the controlling function within the Procurement team in the SSC. Responsible for coordinating timely closure of purchase orders, for monitoring vendor contracts and prompting in country procurement team for the need for re-negotiation or renewal. They also provide second level of checks within the organization to ensure that transactions are processed accurately and in accordance with the group policy and the relevant external regulations.

Qualifications:

• Graduate of a four year course, preferably accountancy or business related
• Sound ERP and SRM knowledge
• Computer literate with knowledge of Business Intelligence/Warehouse, Powerpoint, Excel and Word
• Excellent analytical skills and hands-on knowledge of Procurement and Supply Chain processes
• Experience in leading change successfully required
• Good negotiation skills- at highest level (capable of representing business in major customer negotiation /complex payment / allocation issues)
• Strong influence and impact
• Able to establish credibility with internal /external customer
• Enhanced analytical and innovation skills
• Proven Presentation skills
• Thorough knowledge of Procure to Pay process

Functional / Technical Competencies:

1. Financial Management
2. Organization and Scheduling
3. Data Analysis
4. Personal Development
5. Process Management
6. Cross-cultural Communication & Collaboration
7. Negotiation and Conflict Resolution

Behavioral Competencies:

• Managerial (Leadership, Empowerment, Strategic Planning, Project Management, Corporate Sensitivity)
• Analytical (Decision Making, Innovation, Numerical Problem Solving, Practical Learning, Detail Consciousness)
• Interpersonal (Communication, Impact Persuasiveness, Personal Awareness, Teamwork, Openness)
• Motivational (Resilience, Energy, Initiative, Achievement Orientation, Quality Focus)

Duties and Responsibilities:

Operational Management:

• Monitors open purchase orders and conducts research for reason of non-closure and follows up vendors if necessary.
• Highlights to the OPCOS procurement teams any maturing vendor contracts.
• Verify that all transactions comply with Citadel Pacific Ltd. (CPL) procurement policies and procedures and meets legal, statutory audit and internal control requirement.
• Perform necessary checks to ascertain accuracy of data for compliance with data quality standards.
• Provides report to the OPCOS Procurement team of vendors performance in terms of compliance.
• Supports month-end closing activities and ensures compliance with the month-end closing timeline.
• Assist the OPCOS Procurement team and the SSC Finance team in the resolution of disputes with the vendors.
• Highlights to Team Lead any issues that may prevent team from delivering agreed service with the countries.
• Assist Team Lead in preparation and evaluation of management reporting.
• Conduct research and provide problem resolution where necessary.
• Build relationship of trust with customer, and other team members.
• Comply with other instruction as directed.

Performance & Service Management:

• Executes work in accordance with the service management framework by providing timely and accurate customer service.
• Identify continuous improvement opportunities in quality and efficiency and support implementation efforts across the team.
• Ensure build and implementation of best practices.

About CITADEL Pacific:

CITADEL Pacific Ltd. (CPL) is a diversified private holding company with operations in the Philippines, Hong Kong, Macau, the Republic of Palau, the Commonwealth of the Northern Mariana Islands, and the US Territory of Guam.

Its holdings range from controlling stakes in companies engaged in telecommunications, retail, petroleum and gas distribution, commercial, and industrial property, in-flight catering, and manpower services. Recent acquisitions entering Solar and Data Center businesses position CITADEL to future facing and fast-growing industries in renewables energy and digital infrastructure.

We offer a competitive total rewards package which includes a base salary determined by factors such as role, experience, skill set, and location. Additionally, eligible employees may receive discretionary bonuses based on both company performance and individual achievements. Our benefits and programs are designed to meet the needs of our employees and are benchmarked to the market. Detailed information regarding compensation and benefits will be shared during the hiring process.