Certification/Admin Officer.

Virtual Bridges; Southampton; On-site; GBP 22,000 - 28,000; Full time

Job summary

A dynamic role at a leading company in Southampton for a Certification/Admin Officer is now open. You will review applications for seafarer certifications and ensure compliance with required standards. This position offers a unique opportunity to engage with the public sector in support of maritime services. No previous maritime experience is required, and full training will be provided.

Qualifications

• Highly motivated with a positive, flexible attitude.
• Detail-oriented with experience in handling data accurately.
• Skilled in communicating with customers via phone and email.

Responsibilities

• Review and assess physical and digital certification documents submitted by seafarers.
• Process applications in line with regulatory criteria.
• Respond to enquiries from seafarers, colleges, and shipping companies.

Skills

Attention to detail

Data handling

Communication

Organizational skills

Tools

Microsoft Outlook

Microsoft Excel

Job description

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Job Title: Admin/Certification Officer

Location: Southampton

Contract Type: Full-Time, Temporary (Until 31st December 2025)

Working Hours: Monday to Friday - 37 hours per week

Work Location: Office-based (On Client Site)

Brook Street are proud to be supporting a government client in their search for Certification Officers to join their team in Southampton. This is an excellent opportunity for a detail-oriented individual looking to begin or develop a career within the Civil Service, particularly in a role supporting the UK's maritime sector.

About The Role

As a Certification Officer, you will play a key part in the Seafarer Services branch, responsible for assessing seafarers' applications to ensure they meet required certification standards. This includes reviewing submitted documentation, assessing eligibility, issuing relevant certificates, and communicating with applicants where further information is needed.

No previous maritime experience is required - full training will be provided.

Key Responsibilities

• Review and assess physical and digital certification documents submitted by seafarers
• Process applications in line with regulatory criteria and service level agreements
• Contact applicants to request missing information or clarify documentation
• Issue Certificates of Competency and Endorsements for qualified seafarers
• Respond to telephone and email enquiries from seafarers, colleges, and shipping companies
• Record and track incoming mail and emails using internal systems
• Support administrative projects and initiatives aimed at improving service delivery
  
  

About You

We are looking for someone who is:

• Highly motivated with a positive, flexible attitude and a keen desire to learn
• Detail-oriented, with experience in handling data accurately
• Proficient in Microsoft Outlook and Excel
• Skilled in communicating with customers via phone and email
• Organised with strong time management skills and the ability to prioritise tasks
• An excellent communicator, both written and verbal, with a professional approach
  
  

Additional Information

• This is an office-based role
• The successful candidate will be required to undergo a 3-year activity check and a Basic DBS clearance
  
  

Apply now to join a dynamic team and support a vital part of the maritime industry - this is your chance to start a rewarding career within the Civil Service!

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

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Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Temporary

Job function

• Job function

  Administrative

• Industries

  Administrative and Support Services

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