CEO Personal Assistant / Global Services Manager New London, United Kingdom (Hybrid)

Abbyy Plc; London; Hybrid; GBP 45,000 - 65,000; Full time

Job summary

Join a leading company as a CEO Personal Assistant / Global Services Manager in London, providing key administrative support to the CEO and C-suite executives. This hybrid role is pivotal in ensuring smooth operations and includes strategic responsibilities and high-level project coordination. With an emphasis on discretion and professionalism, you'll help drive the effectiveness of senior leadership while enjoying flexible work options and a supportive team environment.

Benefits

Work from home, remotely, or hybrid

Private health insurance

Private pension ( up to 5% EE and 4% ER )

Volunteering Time Off (2 days/ year)

Qualifications

• 5+ years of experience as a personal or executive assistant.
• Experience supporting C-suite executives preferred.
• Proficiency in digital communication tools.

Responsibilities

• Provide comprehensive administrative support to the CEO.
• Manage CEO's calendar and handle all communications.
• Coordinate travel arrangements and prepare materials for executive meetings.

Skills

Organizational skills

Communication skills

Problem-solving skills

Discretion

Attention to detail

Education

Bachelor's degree or equivalent experience in business administration

Tools

Microsoft Office Suite

Job description

CEO Personal Assistant / Global Services Manager

London, United Kingdom (Hybrid)

Join ABBYY and be part of a team that celebrates your unique work style. With flexible work options, a supportive team, and rewards that reflect your value, you can focus on what matters most – driving your growth, while fueling ours.

Our commitment to respect, transparency, and simplicity means you can trust us to always choose to do the right thing.

As a trusted partner for purpose-built AI and intelligent automation, we solve highly complex problems for our enterprisecustomers and put their information to work to transform the way they do business. Over 10,000 customers trust ABBYY, including many Fortune 500 ones. You will work on further developing a portfolio already containing client names such as DHL, Johnson & Johnson, FDA, DMV, PwC, KeyBank, Spotify, and H&R BLOCK.

CEO Personal Assistant /Global Services Manager – UK will provide comprehensive administrative support to the CEO, and other C-Suite members, ensuring efficient coordination of daily activities, managing communications, and enabling the smooth operation of all executive functions. This role is pivotal in supporting the CEO’s effectiveness and ensuring the smooth execution of strategic initiatives. As part of Global Services this role includes higher-level strategic responsibilities, such as operational excellence, facilities and infrastructure management, governance and compliance, employee wellbeing.

Key Responsibilities

Executive Support:

• Handle all correspondence for the CEO, including emails, calls, and other communications, filtering information and ensuring appropriate follow-up.
• Manage the CEO’s calendar, ensuring effective time management and prioritization of appointments, meetings, and travel arrangements.
• Coordinate and prepare materials for executive meetings, presentations, and reports.
• Assist in preparing agendas and taking minutes for meetings, following up on action items and deadlines, when required.

Travel and Event Management:

• Organize international and domestic travel arrangements, including flight bookings, accommodation, visas, and etc, for work and CEO’s personal requirements.
• Plan and coordinate CEO-led events, conferences, and speaking engagements.

Confidentiality and Discretion:

• Handle sensitive information with the highest degree of confidentiality.
• Maintain discretion in managing relationships with internal and external stakeholders.

Relationship Management:

• Act as the primary point of contact for the CEO with key stakeholders, partners, and team members.
• Manage communications between the CEO and other senior executives, departments, or external partners.

Project Coordination:

• Support the CEO in special projects, research, and preparing executive summaries and reports.
• Ensure timely completion of CEO's tasks, coordinating across different departments.

Office Administrative Tasks:

• Manage day-to-day office tasks including managing office facilities, organizing documents, managing files, and coordinating office needs.
• Assist with personal tasks for the CEO as required, including managing personal appointments or errands when necessary.
• Ensure corporate governance structures comply with all relevant local and international regulations.
• Maintain up-to-date local legal documentation and regulatory policies.
• Lead risk management, business continuity planning, and crisis management strategies within the location.
• Foster a positive work environment by providing resources and facilities that support employee satisfaction and productivity.
• Lead and manage local initiatives focused on workplace safety, health, and well-being.
• Drive continuous improvement initiatives within the office, focusing on operational efficiency, service quality, and employee experience.
• Proactively identify and implement cost optimization measures across office operations, in alignment with broader organizational goals.

Qualifications and Experience

• Experience: 5+ years of experience as a personal assistant or executive assistant, preferably supporting C-suite executives.
• Education: Bachelor's degree or equivalent experience in business administration or a related field.

Skills

• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and digital communication tools.
• Ability to prioritize and handle multiple tasks under pressure.
• Strong attention to detail and problem-solving abilities.

Attributes

• Professionalism and a high degree of discretion.
• Ability to anticipate needs and proactively manage tasks.
• Adaptability to work in a dynamic and fast-paced environment.

Key Performance Indicators (KPIs)

• Efficiency in scheduling and time management.
• Accuracy and timeliness in project coordination and communication.
• Positive feedback from internal and external stakeholders.
• Successful management of the CEO’s travel and events.

Here are some of our local benefits

• Work from home, remotely, or hybrid
• Private health insurance
• Private pension ( up to 5% EE and 4% ER )
• Volunteering Time Off (2 days/ year)

Join ABBYY, and you will:

Love how you work

• We provide remote and hybrid working options to fit all lifestyles.
• We use flexible hours across most of our teams to allow you to find your own definition of balance.
• Encouraging a culture of giving, we provide two paid volunteering days off every year so you can take time to contribute to the causes you care about.
• To ensure your family is cared for, we offer paid parental leave in all our locations.

Love whom you work with

• We are a global team of 600+ colleagues, spread across 15 countries on four continents.
• With colleagues representing 30+ nationalities, our workforce reflects the world.
• Innovation and excellence run through our veins. Our teams gather the expertise which has garnered ABBYY more than 140technology patents.
• We are guided by the values of respect, transparency, and simplicity.
• "Team Environment" is in the top three highest-scoring drivers of engagement across all of our departments.

Love what you work on

• We are a company with more than 35 years of experience in the technology market;
• Over 10,000 customers trust ABBYY, including many Fortune 500 ones, with names such as DHL, Johnson & Johnson, FDA, DMV, PwC, KeyBank, Spotify, and H&R BLOCK;
• We have modernized the capture market by creating the first low-code/no-code IDP platform.
• Our Machine Learning, Natural Language Processing, Computer Vision Technologies, and a marketplace built with AI, can transform any document in any process;
• Top Analyst firms recognize ABBYY's market leadership, including Gartner, Everest PEAK Matrix Assessment, ISG Intelligent Automation Lens, and NelsonHall, amongst others.

ABBYY is an Equal Employment Opportunity employer that values the strength that diversity brings to the workplace. To learn more about our commitment to Diversity and Inclusion, check out the careers section on our website.

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