Central Timetabling Officer (Maternity Cover -12 months)

Arden University; Coventry; Hybrid; GBP 27,000 - 29,000; Full time

Job summary

An established institution is seeking a Central Timetabling Officer to join its dynamic team for a maternity cover role. This position plays a crucial role in implementing a new digital timetabling system and ensuring the smooth operation of academic schedules. The ideal candidate will possess strong organizational and IT skills, particularly in MS Excel, and will work closely with various teams to maintain an efficient academic calendar. With a commitment to innovation and accessible education, this role offers an exciting opportunity to contribute to the university's mission while enjoying a range of excellent benefits.

Benefits

30 days holiday + bank holidays

Generous pension plan

Private Medical Insurance

Access to Perkbox benefits

Free Arden course for employees

‘Golden Ticket’ for free education

Qualifications

• Essential: GCSEs/A Levels or equivalent experience.
• Strong IT skills, especially in databases and MS Excel.
• Experience supporting senior leadership.

Responsibilities

• Implement new digital timetabling system and maintain academic schedules.
• Coordinate meetings and handle sensitive information professionally.
• Resolve timetable conflicts and support staff and students.

Skills

Communication Skills

Organizational Skills

IT Skills

Attention to Detail

Diary Management

Education

GCSEs/A Levels or equivalent

Tools

MS Excel

Job description

Salary: £27,000 - £29,000

Employment type:Maternity Cover ( FTC -12 months)

Hours per week: 37

Reporting into:Central Timetabling Team Leader

Department: Academic Resources

Click here to read the full job description and view our excellent benefits here

This role operates on a hybrid working arrangement that will require regular travel into our UK locations listed below when required. Travel each week will fluctuate in line with business requirements. The primary location for this role will be based at our Coventry head office. Our working model arrangements are a non-contractual benefit so please note that an Arden work location is added to our employment contracts.

Additional travel may will be required into the following locations

• Birmingham campus
• Leeds campus
• Nottingham campus
• Manchester campus
• London area (Tower Hill, Holborn & Ealing)

About Arden University:

We are an aspirational and multi-award-winning university, delivering rapid growth with ambitious plans to disrupt the HE sector through our passion for innovation and digital education. Our vision is to become the first-choice university for career-focused lifelong learners worldwide, ensuring that everyone, everywhere can access higher education.

There has never been a more exciting time to join Arden University, as we expand into new disciplines, forge worldwide partnerships, and expand our locations.

About our Department:

Our Central Timetabling Team ensure that all teaching activity (across all Faculties and all Arden locations) is appropriately scheduled and effectively uses all resources involved in the delivery of teaching, providing a valuable service to both internal stakeholders and students.

About the Opportunity:

We are currently looking for aCentral Timetabling Officer (FTC)to join our Central Timetabling Team to cover maternity leave for 12 months.

About You :

You will play a key role in implementing our new digital timetabling system and ensuring the smooth running of academic schedules.Working closely with Academic, Commercial, and Campus teams, you will maintain and update timetables, resolve conflicts, and support staff and students.This role requires independent working, cross-team collaboration, and a commitment to maintaining a structured, efficient, and student-focused academic calendar.

Essential:

• GCSEs/A Levels or equivalent experience
• Confident in managing diaries, coordinating meetings, and handling sensitive information with professionalism.
• Experience supporting senior leadership
• Strong IT skills, especially in databases and MS Excel
• Excellent communication, organisation, and attention to detail
  
  Desirable:

• Experience in Higher or Further Education
• Knowledge of timetabling systems
• Project management and technology implementation skills

Why Arden:

At Arden, you will become a part of a passionate and dedicated team who are committed to removing unnecessary barriers to learning and making education more accessible. Our people work hard to ensure our students journeys are the best they can possibly be, as such we want to reward our people with fantastic benefits. Employees benefit from:

• 30 days holiday + bank holidays on-top, and even a Christmas closure!
• A generous Aviva pension plan, company contributions starting from 7%
• SimplyHealth plan option
• Private Medical Insurance coverage (applies to certain job roles)
• Access to Perkbox benefits
• Study any Arden course for free, with a discount for all family and friends
• Plus, other excellent benefits
• Our ‘Golden Ticket’ which allows you to gift anyone in your life a free Arden education
  

Our Values:

Stand out, Progressive, Accessible, Resourceful, Kindness, reflect who we are as an institution, a team and as individuals. If they also reflect you and you are excited by the chance to be the driving, creative force within a growing business, we want to hear from you.

There has never been a more exciting time to join Arden University, as we expand into new disciplines and locations.

Closing Date:Sunday 18th May 2025

Interviews:To be held w/c 26th May 2025

We reserve the right to close this vacancy before the specified closing date should we receive sufficient applications or in order to respond to business needs. In order to avoid missing an opportunity to apply please submit your application as early as possible.

If you are a current Arden student or have an upcoming course with us, you are not eligible to apply for Student Experience roles due to a conflict of interest related to system access.

Equity, Diversity & Inclusion:

Arden University is proud to be a Disability Confident Employer. This means that if you have a disability, as defined by the Disability Equality Act 2010, you may be guaranteed an interview if you meet the essential criteria for the role.

If you wish to be considered under this scheme, you can indicate via the application form below. By doing so, you are also consenting for this information to be shared with the hiring team. For more details on what qualifies as a disability under the Disability Equality Act 2010, please refer to the guidance here.

As an Equal Opportunity Employer we celebrate diversity and are committed to creating a diverse and inclusive workplace. Therefore, we make sure that our recruitment and selection processes never discriminate based upon people's age, disability, gender, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances, and actively welcome applications from all groups.

Sponsorship statement:

Please be aware that some roles may not meet the points requirement for a sponsored Skilled Worker visa under the points-based immigration system. However, we welcome applications from candidates who do not currently have the right to work in the UK but may be eligible for a visa through an alternative route.