Cellular Pathology Secretary

Integrated Care System; Milton Keynes; Hybrid; GBP 24,000 - 27,000; Full time

Job summary

A regional healthcare provider is seeking a Cellular Pathology Secretary to join their team on a fixed-term basis. The role involves providing secretarial support to the Consultant Histopathologist, managing queries, and ensuring compliance with regulatory standards. Ideal candidates will have excellent communication skills and experience in an administrative setting. The position offers a competitive salary and flexible working options.

Benefits

Free on-site parking

Free tea and coffee

Discounted gym membership

Generous annual leave and pension scheme

Qualifications

• Ability to communicate effectively and sensitively.
• Knowledge of anatomical / medical terminology.
• Experience in an administrative office environment.

Responsibilities

• Provide an efficient secretarial service to the Consultant Histopathologist.
• Manage queries and administrative mailbox.
• Ensure compliance with regulatory standards.

Skills

Excellent communication skills

Good time management skills

Organisational skills

Ability to work under pressure

Audio typing with speed and accuracy

Education

GCSEs in English and Maths at C or above

Tools

BigHand digital dictation

Job description

Go back Milton Keynes University Hospital NHS Foundation Trust

Cellular Pathology Secretary

The closing date is 13 August 2025

Band 3 £24,937 - £26,598 per annum pro rata

Fixed-term contract for 12 months from start date

Full-time 37.5 hours per week,all MKUH roles will be considered for flexible working

The Cellular Pathology department is seeking to recruit a motivated and versatile individual with a positive "can do" attitude and willing to learn new skills to join our professional and friendly team in the role of Departmental Secretary on a 12-month fixed-term contract.

The individual will be a member of the administration team supporting the delivery of an efficient, high quality Cellular Pathology service. The key elements of this role are varied and include the provision of an efficient secretarial service to the Consultant Histopathologist, including the entry of diagnostic reports and the typing of medical correspondence. Medical terminology would be ad advantage.

The individual will work methodically and always pay attention to detail. Duties will also include troubleshooting queries, managing the administrative mailbox, filing and retrieval of blocks and slides for referral to specialist centres.

For more information, please contact Leigh Stevenson, Cellular Pathology Office Manager on 01908 995804 or Amanda Brice, Cellular Pathology Laboratory Manager on 01908 995820.

Interview date: 02.09.2025

Main duties of the job

• To support the delivery of a high quality, responsive and comprehensive Cellular Pathology service for the trust and its users.
• To liaise with the Pathologists regarding the provision of a quality secretarial service.
• To take relevant action on telephone calls from hospital staff, GP's and Cellular Pathology departments at other Trusts.
• To work with the laboratory management and technical team to ensure compliance with regulatory standards including those of ISO 15189, the Human Tissue Authority (HTA) and screening programmes.
• Help the Cellular Pathology team to meet departmental and trust KPI's.
• To work safely in accordance with trust health and safety policy and departmental policies to deliver a safe, high-quality service for its users.
• To comply with clinical governance and risk management policies and ensure all mandatory training is completed in accordance with the trust guidelines.

About us

"Administrative and Clerical staff feel supported with flexible working at MKUH, reporting 6.82 out of 10, and a 76% feel strongly about approaching their managers regarding flexible working"(NHS Staff Survey 2024).

You can expect a warm welcome at Milton Keynes University Hospital, our staff are friendly and welcoming. We listen to each other and work together to embed our Trusts values and behaviours. At MKUH we appreciate our staff and reward them with an outstanding benefits package including:

• Free on-site parking
• Free tea and coffee
• Great flexible workingopportunities
• Discounted gym membership
• Lease car scheme
• Generous annual leave and pension scheme
• Extensive staff health and well-being programme

Milton Keynes University Hospital NHS Foundation Trust, in partnership with the University of Buckingham, is a University Teaching Hospital; we conduct research and teaching on site to improve the care of our patients. The hospital is undergoing significant investment, and we are proud to be rated good by the CQC. Visit our website to catch up on our latest news.

Job responsibilities

Communication & relationship skills:

• Demonstrate excellent verbal and written communication skills.
• Liaise closely with departmental technical, and clinical staff to ensure that all work is performed to required standards.
• To liaise with other healthcare professionals in a professional and competent manner providing approved departmental information as appropriate, using verbal and electronic communication.

Core responsibilities:

• To establish effective and collaborative working relationships with key staff.
• Toorganise and prioritise your daily duties in the provision of a quality service.
• To be accountable for your actions and maintain high personal standards of work.
• Workin a safe manner in accordance with department and Trust health and safety and risk management policies.

Please refer to the job description for further details

We believe success lies in the diversity of our employees and are committed to promoting equality, encouraging diversity and embracing inclusion. We welcome applications from everyone interested in working for us.

MKUH is committed to equal opportunities and improving the working lives of our staff and as such we offer a range of flexible working practices.

We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications have been received.

MKUH uses identification scanning technology to confirm the authenticity of documents; all prospective employees of MKUH will have their original documents verified using this technology.

By applying for this role, you accept if successful, that information from your application will be transferred into the national NHS Electronic Staff Record (ESR) system. Your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which aims at saving you time and improving efficiencies within the NHS when your employment transfers.

Upon commencing employment with the Trust, all employees (except Medical & Dental Staff on national terms and conditions) are subject to a probationary period lasting a period of six months with an option to extend for a further six months to a total of 12 months

Person Specification

Qualifications and knowledge

• English and Maths GCSEs at C or above (or equivalent)
• Knowledge of importance of confidentiality
• Knowledge of anatomical / medical terminology

Experience

• Experience of working in an administrative office environment
• NHS experience
• Experience of working in a health care environment
• Experience of data entry into information management systems

Skills

• Possess excellent communication skills - communicate effectively and sensitively
• Follow detailed protocols and procedures.
• Good time management skills with an ability to prioritise
• Good use of initiative
• Well developed organisational skills
• Effective team worker
• Ability to work under pressure
• Ability to audio type with speed and accuracy
• Experience of BigHand digital dictation

Personal and people development

• Work on own or as part of a team.
• Friendly and caring manner.
• Demonstrate ability in dealing sympathetically and sensitvely with people/clinical information
• Be self-motivated and patient focused.
• Willing to learn
• Enthusiastic and proactive
• Commitment to personal development

Communication

• Clear, accurate written and verbal communication
• Good interpersonal skills.

Specific requirements

• To perform the duties of the post with reasonable aids and adaptations

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Milton Keynes University Hospital NHS Foundation Trust

£24,937 to £26,598 a yearper annum pro rata