Celebrity Administration Executive

JR United Kingdom; East Midlands; On-site; GBP 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a dynamic individual to join their vibrant team. This unique role involves liaising with celebrities and managing various logistics to ensure smooth engagements. Candidates will enjoy a lively work environment filled with exciting opportunities, including team outings and events at prestigious venues. If you thrive in a fast-paced setting and possess excellent organisational and communication skills, this is the perfect chance to take your career to the next level while working with high-profile clients and celebrities.

Benefits

Team outings

Weekend breaks

Meals out

Unique experiences

Training opportunities

Qualifications

• Proficient in Microsoft Office applications and excellent communication skills.
• Strong organisational abilities and capable of multitasking under tight deadlines.

Responsibilities

• Manage diary and travel arrangements for celebrities and clients.
• Handle contract management, invoicing, and record-keeping.
• Provide general support to visitors and internal departments.

Skills

Microsoft Office

Written Communication

Verbal Communication

Organisational Skills

Multitasking

Research Skills

Problem-Solving

Teamwork

Job description

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Client:

Champions UK plc

Location:

Job Category:

Other

EU work permit required:

Yes

Job Views:

6

Posted:

24.04.2025

Expiry Date:

08.06.2025

Job Description:

Champions Speakers is one of the UK’s leading award-winning brand and celebrity agency, boasting an enviable portfolio of clients, nationally and internationally - 66 countries and counting.

A family-owned business with solid family values and ethics, Champions has grown over the last 19 years and has evolved significantly winning awards such as The Sunday Times Fast Track 100, London Stock Exchange Top 1000 businesses and The Telegraph Top 1000 Britain’s Brightest Businesses.

Working with the best sport stars, politicians, business leaders and celebrities you will be tasked to liaise with the celebrity/agent to ensure a smooth engagement or campaign for our clients. Typical requirements include: organising and delivering briefing calls, raising contracts and invoices, sorting all logistics for the celebrity, post event/campaign feedback forms, sorting expenses and monthly figures.

Clients include the likes of Goldman Sachs, GSK, Bupa, Tesco, Ford, Amazon, Barclays and Google to name just a few. Celebrity clientele include the likes of Dr Alex George, Venus Williams, Billy Faiers, Major Tim Peake, Bear Grylls, Jack Whitehall, Jimmy Carr etc.

With a vibrant and dynamic team of over 70+ highly-skilled staff and still expanding, Champions’ continued success is creating additional and exciting employment opportunities.

Impressive company perks and training with team outings including trips abroad, weekend breaks, meals out and even feeding lions! Regular events at The Dorchester Hotel, The Gherkin, Wembley, The O2 and Michelin star restaurants. This role is a real unique opportunity to rub shoulders with world leading celebrities and experience and be part of money can’t buy experiences.

Responsibilities

• Answering the telephone
• Diary management
• Writing and distributing emails and correspondence
• Contract management
• Maintaining contact lists
• Record-keeping and filing
• Invoicing
• Organising travel requirements
• Arranging conference calls
• Taking notes at meetings
• General support to visitors and other internal departments

Experience, Qualifications and Skills Required

• Computer literate - proficient user of Microsoft Office applications like Word, Excel, Outlook and PowerPoint
• Excellent written and verbal communication skills
• Exceptional organisational and planning skills
• Ability to multitask and prioritise to tight deadlines
• Ability to undertake research
• Quick thinking and able to work on own initiative
• Teamworker
• Motivated, persistent and reliable
• An attention to detail and problem-solving skills
• Any other duties as assigned by your line manager

If you are interested, please send a convincing covering letter, stating why you are the ideal candidate for this challenging and exciting position and your present salary, along with an up to date CV.

Please note this role is fully office based.