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Care Home Admin (Part time)

Gold Care Homes

Hemel Hempstead

On-site

GBP 40,000 - 60,000

Part time

25 days ago

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Job summary

Join a caring and vibrant team at a renowned care home in Hemel Hempstead, where your administrative skills will contribute to creating a nurturing environment for residents. This part-time role offers the opportunity to engage in various administrative tasks, from managing reception duties to supporting the Home Manager with strategic objectives. You'll be part of a dedicated team that values professionalism and compassion, ensuring that every interaction is met with warmth and efficiency. With a focus on personal development and employee well-being, this position is perfect for those looking to make a meaningful impact in a supportive setting.

Benefits

Employee Assistance Programme
Perkbox
Employee of the Month
Long term service awards
Blue Light Card
Professional Development
Refer a Friend

Qualifications

  • Experience in administrative roles with a focus on reception and record keeping.
  • Proficient in Microsoft Office and maintaining confidentiality.

Responsibilities

  • Manage reception duties including calls and visitor greetings.
  • Assist in payroll preparation and maintain accurate records.

Skills

Microsoft Office
Reception Duties
Record Keeping
Diary Management
Communication Skills

Education

High School Diploma
Administrative Certification

Job description

About Our Home:

Nestled in the bustling heart of Hemel Hempstead, Queensway House isn’t just a care home—it’s a haven where every corner is crafted with love and every moment is tailored for joy. Just a stone’s throw from shopping delights and transport conveniences, our residents find solace in our expansive grounds, cinematic escapes, and tranquil meditation spots. But it’s the personal touch, the dedication of our teams like Paul, who transform seasons within our walls, that truly makes Queensway a finalist-worthy home. Here, care is an art, and every day is a masterpiece in the making. Welcome to Queensway House.

We are seeking an experience admin to join our team for up to 16 hours per week.

What you will be doing!

  • General reception duties, taking calls, transferring to departments, greeting visitors
  • Duties will include general correspondence, telephone enquiries and reception duties, preparation of timesheets and submission of summaries relating to payroll, record keeping and taking minutes of meetings.
  • To provide accurate and efficient typing support from written and recorded material, utilising Microsoft Office to ensure the layout and appearance meet corporate standards, maintaining confidentiality at all times
  • To support the Home Manager and Deputy Manager in the delivery of corporate/strategic objectives and administration tasks, including diary management, preparation and coordinating of meetings.
  • To coordinate the duty rota, liaise with Bank and Agency staff when required.
  • To sort and distribute mail accordingly throughout the Home.
  • You will support the recruitment process for new employees, ensuring all paperwork and relevant documentation is complete.
  • Keep accurate records of all relevant residents’ documentation to include financial contracts, monthly invoice requests and payments, pocket money cash records and sundry invoices.
  • Provide all financial invoicing and information to clients (or next of kin) including sundry invoices. Liaise where necessary to resolve queries and corrections and follow-up any unpaid invoices.
  • Maintain records of client admissions, hospitalisation and discharges to ensure correct charges are invoiced.
  • Process Social Services Assessment forms. Invoice and liaise where necessary with Social Services’ Finance department. Chase late payments.
  • Provide monthly summary of invoices issued and payments received to Head Office All management information to be supplied to line manager monthly.
  • Prepare and submit data relating to petty cash and wages totals-monthly
  • Match supplier invoices / delivery notes and obtain authorisation to pay prior to submission to Head Office for payment. Liaise with suppliers on queries and refer to home manager where problems exist.
  • Provide an efficient telephone and reception service to the general public and relatives /visitors to the home.
  • Attend training courses and sessions as required.
  • Maintain client, staff and business confidentiality at all times.
  • Prepare and maintain stationary orders, stock and records.
  • To answer the telephone, record accurate messages, respond positively to problems and queries and deal appropriately with any visitors to the home.
  • To ensure all internal and external customer interactions are met with a welcoming and professional manner.

Benefits:

  • Salary from £14 per hour
  • Employee Assistance Programme
  • Perkbox
  • Employee of the Month
  • Long term service awards
  • Blue Light Card
  • Professional Development
  • Refer a Friend
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