Care Group Secretary (Senior Administrator)

Job Summary

The Care Group Secretary will provide a full and comprehensive administrative service to the Care Group. The postholder will be expected to coordinate the Senior Leadership Team secretaries across the Care Group ensuring the most efficient and effective use of resources. The postholder will be responsible for ensuring organisation of the Care Group Triumvirate diaries and other senior managers' diaries, preventing conflicts and ensuring the Care Group is represented by a Senior Lead at Trust Group (as appropriate).

The Care Group Secretary will be responsible for ensuring all administration requirements of the Care Group and other Senior Leaders in the Care Group have their administration needs met by planning of administration resource and supporting with forward planning.

Main duties of the job

The post holder will have line management responsibility for the admin and clerical staff within the Care Group and will be responsible for the coordination of the work and requirements identified, flagging up any issues that may come to light.

The Care Group Secretary will undertake general office duties including the taking and typing of minutes, reports, other correspondence, actioning any requirements identified within the typing. They will answer and manage calls and be the main point of contact for the Care Group Team.

About Us

Greater Manchester Mental Health (GMMH) Foundation Trust employs over 6,400 members of staff, who deliver services from more than 160 locations.

We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.

Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.

Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.

Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.

Job Description

Job responsibilities

• Staff Benefits:

• 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
• Excellent pension
• Cycle to work scheme
• Salary sacrifice car scheme
• Wellbeing programme
• Blue Light Card Discounts
• fuelGenie Fuel Cards (for applicable roles)

Person Specification

Experience Essential

• Extensive Diary Management
• Minuting complex meetings
• Working with MDT or in NHS environment
• Working knowledge of systems

Knowledge and Skills Essential

• Reliability
• Flexibility
• Managing an information system
• Team Working
• Managing a team
• Time Management
• Report writing
• Keen eye for detail

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name: Greater Manchester Mental Health NHSFT

Address: Adult Forensic Services, Prestwich Hospital, Bury New Road, Prestwich, M25 3BL

Employer's website: https://www.gmmh.nhs.uk/