Cardiology Medical Secretary

NHS; Guildford; On-site; GBP 28,000 - 32,000; Full time

Job summary

An esteemed healthcare provider in Guildford is seeking a medical secretary to join their cardiology department. The successful candidate will provide secretarial support, manage their own workload, and ensure efficient office operations. Excellent typing, organisational, and interpersonal skills are required. This role offers a salary between £28,860 and £31,671 per annum, pro rata, along with opportunities for professional development.

Benefits

Training and development opportunities

Compassionate workplace environment

Qualifications

• Experience in medical secretarial support in a hospital or clinical environment.
• Ability to work both in a team and independently.
• Advanced keyboard and audio typing skills.

Responsibilities

• Provide comprehensive secretarial support and assistance.
• Work autonomously within a team, managing own workload effectively.
• Ensure procedures and practices meet set standards.

Skills

Organisational skills

Interpersonal skills

Typing skills

Communication skills

Education

Good general education to GCSE level or equivalent including English

Tools

Microsoft Word

Excel

PowerPoint

Trust Patient Administration System (Cerner)

Job description

An exciting opportunity has arisen within the Cardiology Department to join our existing administrative team. We are looking for individuals ideally with medical secretarial experience in a hospital or clinical environment that are able to work both within busy teams and on their own initiative.

We are looking for an enthusiastic, motivated individual with excellent typing, organisational and interpersonal skills. The successful candidate will work closely with the administrative and clinical teams. You should have a professional attitude towards work and have the ability to work flexibly in a busy environment.

Main duties of the job

You will be responsible for:o Producing accurate and timely clinical correspondence via a dictation programmeo Providing comprehensive secretarial support and assistanceThe key aspect of your role involves dealing with the public and professionals. You must therefore be able to demonstrate good interpersonal skills. Your duties will also include medical audio typing using the digital dictation system, use of IM&T systems for data entry and dealing with telephone enquiries.

Our administrative staff provide essential support to clinical teams striving to ensure the patients' experience is what we would expect for our own family and friends. Because we understand and value the contribution of administrative staff in our teams we invest in training and development to make sure our staff are equipped with the right skills and knowledge to cope with the demands of the role.

About us

Royal Surrey is a compassionate and collaborative acute and community Trust. Recognising that our 5000 colleagues are our greatest strength, we offer a comprehensive health and wellbeing program along with a commitment to developing and advancing your career. Our diverse and welcoming Royal Surrey family will ensure you that you feel valued from your initial interview through your entire tenure.

We are clinically led and provide joined up care by bridging the gap between hospital and community services alongside regional specialist cancer care. Our main acute hospital site is in Guildford with community hospital sites at Milford, Haslemere and Cranleigh. We provide adult community health services in homes across Guildford and Waverley.

The Care Quality Commission (CQC) have given us an overall rating of Outstanding.

Royal Surrey has a strong reputation and history to build on. We are proud of our achievements and we are investing in our colleagues through our commitment to supporting professional development as well as investing more than £45 million in our physical environment and new equipment in the next few years. There has never been a better time to join us.

Although it isn't the Trusts normal practice, adverts may close early, so you are encouraged to submit an application as soon as possible.

A video about the Royal Surrey - https://www.youtube.com/watch?v=R96pMboIYdo

Job responsibilities

To provide a full range of medical secretarial and personal assistant service to consultants and their team.

Manage own workload, demonstrate efficient organisation and oversee the smooth effective operation of the office.

To work autonomously within a team, providing full organisational support to the consultants practice and their team.

To ensure procedures and working practices are in place so that the speciality and Trust can deliver a service that meets the standards and targets that have been set.

To provide a considerate, patient focussed service in all dealings with patients and with staff around the hospital and throughout the whole system.

Person Specification

Qualifications

• oGood general standard of education to GCSE level or equivalent including English

Knowledge

• oDemonstrates the ability to prioritise workload and to adapt effectively to changing priorities
• oEvidence of establishing and maintaining effective filing systems
• oAdvanced keyboard and audio typing skills
• o Working knowledge of Word, email and internet
• oWorking knowledge of a range of software packages e.g. Microsoft Word, Excel, Access and PowerPoint, and locally used data bases e.g. Telepath (*)
• oExcellent verbal communication and interpersonal skills
• oExcellent telephone manner
• oKnowledge of basic anatomy and physiology
• oBroad knowledge of medical terminology
• oDetailed knowledge of patient pathways and advanced medical terminology in own area of work (*)
• oKnowledge of NHS priorities and understanding of the guidelines and targets in own area of work (*)
• oExcellent spelling and grammar
• oWorking knowledge of the Trust Patient Administration System (Cerner) (*)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£28,860 to £31,671 a yearper annum pro rata - includes high cost area supplements (HCAS)