Cardiac Rehabilitation Administration Assistant (NHS AfC: Band 3) - Cardiology - Bradford Teach[...]

Bradford Teaching Hospitals NHS Foundation Trust; Bradford; On-site; GBP 24,000 - 26,000; Full time

Job summary

Bradford Teaching Hospitals NHS Foundation Trust is seeking an Administration Assistant to support the Cardiac Rehabilitation Team. The role offers full-time hours with responsibilities including managing office tasks, taking minutes, and processing referrals, while requiring relevant secretarial experience, especially in a healthcare setting.

Qualifications

• Appropriate administrative/secretarial experience, preferably in NHS.
• Knowledge of Information Governance and Confidentiality.
• Prepared to undertake regular mandatory training.

Responsibilities

• Provide admin support for managing general office tasks and new referrals.
• Liaise with other agencies and undertake the typing of documents.
• Take telephone calls and maintain filing of patient records.

Skills

Minute taking

Diary / time Management

Numeracy

Good standard of written and spoken English

Ability to speak one or more Asian languages

Education

RSA Stage I/II Word Processing

Tools

Word

Outlook

Excel

PowerPoint

Job description

Main area Cardiology Grade NHS AfC: Band 3 Contract Permanent Hours Full time - 37.5 hours per week (Mon - Friday 8 am - 4 pm) Job ref 389-25-7286985

Employer Bradford Teaching Hospitals NHS Foundation Trust Employer type NHS Site Bradford Teaching Hospitals Town Bradford Salary £24,625 - £25,674 per annum (pro rata) Salary period Yearly Closing 07/07/2025 23:59

Cardiac Rehabilitation Administration Assistant

NHS AfC: Band 3

Job overview

Closing Date: 07/07/2025

Shortlisting to take place in the week following closing date: commencing 08/07/2025

Interview expected to take place in the week following shortlisting: commencing 14/07/2025

This is a varied post providing the role of admin support to the Cardiac Rehabilitation Team.

The successful candidate will be based in the Cardiac Rehab Office in Queensbury Health Centre but may also occasionally be based at SLH or BRI.

Experience/Skills/Qualifications required:

• Appropriate administrative/secretarial experience.
• Minute taking.
• Diary / time Management.
• Previous NHS experience.
• Knowledge and experience of working in a multi-cultural environment.
• Experience of working with patients in the health care setting
• Must be able to travel between sites

Main duties of the job

The successful candidate will work the hours over 5 days and provide admin cover for the cardiac rehabilitation team managing general office tasks , managing & processing new referrals , filing , managing exercise class waiting lists answering telephones and escalating messages or issues to the team.

• To provide secretarial and administrative support to the Cardiac Rehabilitation Team based within the one team but may cover across the other teams if required
• To liaise with other agencies as directed by Cardiac Rehabilitation Team members
• To undertake the typing of letters, faxes, reports and other documents
• To undertake the updating of patient information databases and managing some audit with the support of the nursing team
• To take and receive phone calls to and from other agencies and patients
• To undertake the copying, collation and distribution of documents internally and externall
• To undertake filing of patient records and documentation and other documents
• To arrange meetings and take minutes in these meetings for Cardiac Rehabilitation Team members.

Working for our organisation

At Bradford Teaching Hospitals we’re passionate about providing outstanding care for the people of the Bradford district and communities across the North of England. We’re keen to meet people interested in sharing our passion and helping us continue to deliver the highest quality of care to our patients.

We’re a renowned teaching hospital trust at the forefront of research, education and development, with a state-of-the-art simulation and skills training centre on site.

In short, we can help you lift your career to the next level. We’ve received huge investment to improve patient care which means we have truly world-class facilities including a brand-new neonatal suite, state-of-the-art intensive care unit, a newly refurbished A&E department, new children’s unit and a welcoming, modern atrium and reception area for staff and visitors.

Detailed job description and main responsibilities

Please see attached for the job description document for this post for further details in regards to the main responsibilities of the role.

Person specification

Experience

• Previous secretarial/administrative experience (preferably NHS or experience of working with patients in a healthcare setting and an understanding of effects of ill health )
• Experience of providing support to a Manager

Skills

• Good standard of numeracy
• Good standard of both written and spoken English
• Intermediate life support and moving/handling experience
• Able to respond to new situations with innovation and common sense. Able to prioritise and organise workload and adjust needs to the service and meet tight deadlines
• Ability to speak one or more Asian languages

Knowledge

• Understanding of Information Governance and Confidentiality
• Understanding of computer packages including Word, Outlook, Excel and PowerPoint. Skills to include audio typing and minute taking.
• Prepared to undertake regular mandatory training and develop skills to carry out duties
• Understanding of computer packages including Word, Outlook, Excel and PowerPoint. Skills to include audio typing and minute taking.
• Prepared to undertake regular mandatory training and develop skills to carry out duties

Qualifications

• RSA Stage I/II Word Processing or equivalent formal secretarial qualifications and word processing

Employer certification / accreditation badges

Application numbers

This vacancy may close early if it receives a high number of applications. Please complete and submit your application in good time to avoid disappointment.