Campus Events Administrator

Rothamsted Enterprises Ltd; Hatching Green; On-site; GBP 25,000; Full time

Job summary

An established events organization in Hatching Green is seeking a Campus Events Administrator to support the planning and execution of events. The role involves using an Events Management System to manage records, preparing contracts and invoices, and liaising with internal departments. Strong organisational and customer service skills are essential, with a salary of £25,000 per annum for a fixed-term contract of 1 year.

Qualifications

• Experience in event planning or administration.
• Strong organisational and time-management skills.
• Excellent verbal and written communication abilities.

Responsibilities

• Support the planning and delivery of events.
• Maintain accurate event records using the Events Management System.
• Liaise with internal departments regarding event logistics.

Skills

Organisational skills

Customer service

Communication skills

Tools

Events Management System (Kinetic)

Job description

Are you looking for a new challenge working in events? Are you highly organised and passionate about events and delivering outstanding customer service? If so, we have a great opportunity to join an established team at Rothamsted Enterprise.

We are seeking a highly organised and proactive Campus Events Administrator to support the seamless planning and delivery of events across our conference centre and manor. Working directly with the Events Coordinator, the post holder will play a key role in ensuring accurate and timely communication of event details from client brief through to execution.

This role centres around the use of our Events Management System (currently Kinetic), where you will be responsible for maintaining accurate event records, preparing detailed function sheets, issuing contracts and invoices, and following up on outstanding documentation and payments. Utilising the Events Management System, you will create and distribute weekly and monthly reports to assist in tracking the organisation's key performance indicators.

You will liaise with internal departments to confirm logistics during the event planning stages and communicate any last-minute changes effectively to the wider team.

You will also be a primary contact for event enquiries, managing central inboxes, answering phone calls, and occasionally meeting clients in person to discuss their requirements.

The ideal candidate will be a confident communicator, comfortable working in a fast-paced environment, with strong organisational and time-management skills. A passion for customer service is essential, along with excellent verbal and written communication abilities.

If you believe you have the knowledge and experience to succeed in this new role, we would like to hear from you.

Salary: £25,000 per annum
Fixed term contract of 1 year.
Interviews from 18 August 2025