Buying Assistant

TN United Kingdom; Billericay; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a Buying Operations Assistant to join their dynamic team in Billericay. This full-time role offers a blend of office and remote work, providing a supportive environment for personal and professional growth. You will play a crucial role in ensuring the smooth cycle of the buying process, managing supplier correspondence, and supporting the Buying teams with your expertise in IT systems. With a commitment to diversity and inclusion, this company fosters a friendly culture that encourages learning from day one. If you are passionate about fashion and operations, this is the perfect opportunity for you.

Benefits

25 days paid holiday plus bank holidays

Flexible working hours

Early finishes every Friday

Agile working including WFH opportunities

Free parking

Qualifications

• Proficiency in relevant IT systems, especially Microsoft Office.
• Strong numerical and organizational skills for effective task management.

Responsibilities

• Manage supplier correspondence and raise validated POs.
• Support the Buying team with system capabilities and train new starters.

Skills

Proficiency with Microsoft Office

Strong numerical skills

Excellent interpersonal skills

Strong organizational skills

Job description

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We are currently recruiting for a Buying Operations Assistant to work based in Billericay, Essex on a full-time, permanent basis.

This role will involve working from the office 3 days a week and from home 2 days a week.

About us

DCK Group is a global leader in the design and supply of fashion jewellery and accessories.

At DCK, our people are central to everything we do. We foster a welcoming, friendly culture that promotes learning and development from day one.

We are committed to diversity, equality, and inclusion, which are core aspects of our company culture, DCK DNA.

It’s a great time to join DCK. We are looking for dynamic individuals who are passionate about our business as it continues to flourish and grow.

We offer various benefits, including 25 days of paid holiday plus bank holidays, flexible working hours with core hours from 10 am to 4 pm, early finishes every Friday, agile working including WFH opportunities, and more.

Our Head Office is in Billericay, Essex, with transport links to Central London, Stratford, and Southend. We also offer free parking for those who drive to work.

Primary purpose

To provide accurate administrative support to the Buying teams, ensuring the smooth cycle of the buying process. Act as a systems expert and super user, offering training and support to the Buying teams.

Key responsibilities

• Manage supplier correspondence, including ticket files, labeling details, and new actions from the Buying team, meeting deadlines.
• Raise validated POs from Range Plan and send the PO sheet to suppliers.
• Authorize amendments to POs on Mercatus and reissue PO sheets to suppliers as needed.
• Update event tracking comments weekly with agreed actions and update Mercatus.
• Cross-reference product and order details, check packing scans, update systems, and log product images in the library.
• Monitor housekeeping reports, highlight issues with Buyers, and amend Mercatus entries as necessary.
• Collate information on new reactions and top 30’s for sharing with the Buying team, and add product images to Trade sheets.
• Support facilities with managing DHL inquiries and deliveries to ensure weekly packages are sent and received.
• Assist with sample management, including filing approved samples.
• Build new data reports to support efficient workflows for the Buying teams.
• Serve as systems experts and ‘super users’.
• Train new starters and support the Buying team with system capabilities and knowledge gaps.
• Complete price-point data spreadsheets upon request.
• Prepare and display samples on boards for meetings, ensuring a professional presentation.
• Support onboarding of new brands as required.

Skills and qualifications

• Proficiency with relevant IT systems, including Microsoft Office.
• Strong numerical skills to assist in negotiations and trading.
• Excellent interpersonal skills, with clear written and verbal communication.
• Strong organizational and task management skills.