Buying Assistant

DCK Group; Billericay; Remote; GBP 24,000 - 32,000; Full time

Benefits offered by this job

25 days holiday

Bank holidays

Flexible working hours

4pm finish Friday

WFH opportunities

Job summary

DCK Group in Billericay, Essex is recruiting a Buying Assistant to provide accurate admin support to the brand Buying team and ensure timely input of data into WFX. You will handle base/finished product entries, images, POs, tickets and supplier communications as part of a busy buying operation.

Joining a friendly, developing team with flexible hours and occasional WFH, you will contribute to weekly meetings and support samples, packing scans and brand imaging for timely product launches.

Qualifications

• Previous Administration Experience Desirable.
• Knowledge of Office 365.
• Attention to Detail.
• Organisation.
• Communication Skills but Written and Verbal.

Responsibilities

• Add base and finished products to WFX with full information and a clear image per photography guidelines.
• Raise POs with products set to Ready to Raise and approved cost/buying plans as directed by the AB / Buyer.
• Create and send ticket files for approved PO’s in a timely and efficient manner.
• Manage amendments to Ticket Files as directed by the AB / Buyer, reissuing them through WFX as required.
• Make any further amendments required to PO’s on WFX and resend PO’s to suppliers inline with deadlines.
• Carry out event tracking chases for PO Confirmed, Packing Scan, Ticket File sent and Reference Sample Approved, escalating issues to the AB / Buyer and updating WFX as required.
• Follow the brands photography process, completing submission sheets and ensuring samples are marked up correctly for photography.
• Collate and pull information on new reactions and top 30’s.
• Add product images to Trade sheets.
• Attend weekly team trade meetings.
• Update WFX with images of approved products as directed by the AB.
• Add approved packing scan images to WFX once packing scan is approved.
• Ensure K Drive images are up to date for each brand.
• Create accurate lists by brand (PLU or PiF Sheets) to load styles on host systems, chasing codes where necessary.
• Check barcode and labelling on Packing Scans as directed by the AB after approval.
• Ensure sample management is up to date including putaway and buy boards.
• Support with preparation for Sign Off Meetings as directed by the Buyer / AB.
• Support AB with preparation for samples to be sent via DHL to China as required.
• Create VMG’s and graphics for your brand following layout, templates & VM principles, seeking Buyer sign off and working to retail deadlines.

Skills

Admin experience

Office 365

Attention to detail

Organisation

Written & Verbal comms

Job description

Buying Assistant

We are currently recruiting for a Buying Assistant to work based in Billericay, Essex on a full time, permanent basis.

About us

DCK Group a global leader in the design, supply of fashion jewellery and accessories.

Here at DCK our people are central to everything we do. We are welcoming, friendly and have a culture that promotes learning and development from day one.

Diversity, equality and inclusion are the core of who we are and reflect this in every aspect of our company culture, DCK DNA.

It’s a great time to join DCK, we are looking for dynamic individuals who are as passionate about our business as we are, as it continues to flourish and grow.

We offer a variety of benefits, including 25 days paid holiday plus bank holidays, flexible working hours and 4pm finishes every Friday, Agile working, including WFH opportunities throughout the week and many more.

Our Head Office is in Billericay, Essex with transport links to Central London, Stratford and Southend. We also offer free parking if you drive to us!

Primary purpose

To provide accurate admin support to the brand Buying team, contributing towards the smooth cycle of the buying process. A competent systems user, ensuring timely and accurate input of data into WFX.

Key responsibilities

• Add base and finished products to WFX including all basic information and a clear image taken using photography guidelines
• Raise POs with products set to Ready to Raise and approved cost / buying plans as directed by the AB / Buyer
• Create and send ticket files for approved PO’s in a timely and efficient manner
• Manage amendments to Ticket Files as directed by the AB / Buyer, reissuing them through WFX as required.
• Make any further amendments required to PO’s on WFX and resend PO’s to suppliers inline with deadlines
• Carry out event tracking chases for PO Confirmed, Packing Scan, Ticket File sent and Reference Sample Approved, escalating any issues to the AB / Buyer and updating WFX as required
• Follow the brands photography process, completing submission sheets and ensuring that samples are marked up correctly to send to the photography team or the host as required
• Collate and pull information on new reactions and top 30’s
• Add product images to Trade sheets
• Attend weekly team trade meetings
• Update WFX with images of approved products as directed by the AB
• Add approved packing scan images to WFX once packing scan is approved
• Ensure K Drive images are up to date for each brand
• Create accurate lists by brand (PLU or PiF Sheets) to load styles on host systems, chasing host generated codes where necessary
• Check barcode and labelling on Packing Scans as directed by the AB after their visual approval
• Ensure sample management is up to date including putaway and buy boards
• Support with preparation for Sign Off Meetings as directed by the Buyer / AB
• Support AB with preparation for samples to be sent via DHL to China as required
• Create VMG’s and graphics for your brand following layout, templates & VM principles, seeking Buyer sign off and working in line with retail deadlines.

Ad-hoc

• Prepare & card samples on boards for host meetings, ensuring presentation is professional (where/when required)
• Support with on-boarding of new brands where required
• Action reworks on the system as directed by the AB, highlighting any issues or questions to the AB

Skills and qualifications

• Previous Administration Experience Desirable
• Knowledge of Office 365
• Attention to Detail
• Organisation
• Communication Skills but Written and Verbal