Buying Administrator - Logistics

Fenwick; Killingworth Village; On-site; GBP 25,000; Full time

Job summary

A leading department store group in Killingworth Village is seeking a Buyer’s Administrator for a 6-month fixed-term contract. The role supports distribution and buying teams, managing product flow and POs. Ideal candidates are highly organised, skilled in Excel, and possess strong analytical abilities. This on-site position offers an annual salary of £24,825 pro rata along with generous employee benefits, including discounts and well-being support.

Benefits

33 days annual leave

Up to 25% store discount

'Perks*' discount program

24/7 GP and well-being support

Qualifications

• Highly organised and detail-oriented with strong IT literacy.
• Ability to make decisions under time pressure.
• Experience in managing product data and SKUs a plus.

Responsibilities

• Support the efficient flow of products and purchase orders.
• Manage error stock cases and returns to suppliers.
• Build strong relationships with suppliers and internal teams.

Skills

Excellent Excel skills

Strong numerical ability

Communication skills

Analytical skills

Commercial awareness

Job description

Overview

Are you looking for a new challenge in a Buying role and looking for a career within the Buying space. If so, we have an exciting fixed-term opportunity for you to join our Logistics team as a Buyer's Administrator looking after our Distribution Centre!

This role provides vital support to both the company’s Distribution Centre teams & Buying and Merchandising by performing all administrative tasks relating to the smooth flow of product and PO’s through the DC including error stock and return to supplier.

Please note that this is an on-site fixed-term opportunity of 6 months.

When you join Fenwick, you’ll receive:

• 33 days annual leave (pro rata to the length of your contract).
• Up to 25% discount in all Fenwick stores and fenwick.co.uk.
• 'Perks*' - a great way to get Retail, Leisure & Hospitality discounts, exclusive deals, and cashback on a wide range of products.
• WeCare -24/7 GP, wellbeing advice & support service

We offer an annual salary of £24,825k pro rata to the length of your contract.

About the role

We are looking for a highly organised and detail-oriented Buyer’s Administrator to support our Buying, Merchandising and Distribution Centre teams. In this vital role, you will help ensure the smooth flow of products and purchase orders through the business, managing everything from error stock cases to returns to suppliers. You’ll be at the heart of keeping operations on track, resolving issues quickly and making sure products move efficiently through the supply chain.

As part of your day-to-day responsibilities, you’ll manage product data and SKUs within D365, raise and track orders, and coordinate with suppliers and internal teams to resolve stock and PO issues. You’ll also play a key role in analysing error stock trends, supporting the return-to-vendor (RTV) process, and providing accurate reporting and insights to help prevent future issues. Building strong relationships with internal colleagues, suppliers, and finance teams will be essential, as you work collaboratively to keep processes efficient and compliant.

This role is ideal for someone with excellent Excel and IT skills, strong numerical and analytical ability, and the confidence to make decisions under time pressure. You’ll bring commercial awareness, great communication skills, and a proactive approach to problem-solving. If you thrive in a fast-paced environment and enjoy being at the centre of making things happen, this is an exciting opportunity to play an important role in supporting Fenwick’s trading success.

What we are looking for in a candidate

• Very organised and structured in way of working.
• Able to work under time pressure to prioritise, make decisions and meet deadlines.
• Highly numerate and IT literate – especially in Excel.
• Good at communicating and building relationships.
• Good financial and analytical skills - trend identification and risk management critical.
• Innovative and uses initiative.
• Good commercial awareness of the industry.

About Fenwick

Fenwick is the UK’s largest family-owned department store group with a rich heritage and history that has shaped who we are today! We are on an exciting journey of investment, looking towards a future that is every bit as bold and brilliant as what has gone before.

We work collaboratively and our 2,000 strong workforce spans across our stores, our support functions including Digital, Buying & Merchandising, IT, Finance, People and Customer Service teams plus our valued restaurants and distribution centres and we are always on the lookout for talent to join our ever-growing family to exceed our customers' expectations.