Buying Admin Assistant - Luxury Fashion

Office Angels; Greater London; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading employment agency is seeking a detail-oriented Buying Admin Assistant for a luxury fashion ecommerce brand in Greater London. Responsibilities include managing order confirmations, supplier introductions, and maintaining purchase orders. Candidates should possess strong administrative skills, advanced MS Office abilities, and a passion for fashion. The role offers a great opportunity for career development in a fast-paced environment.

Qualifications

• Minimum of previous commercial experience in a fast-paced fashion retail buying or merchandising environment.
• Strong administrative skills.

Responsibilities

• Obtain, check, and update order confirmations from suppliers with 100% accuracy.
• Manage the introduction of new suppliers and maintain accurate purchase orders.
• Perform site checks and billing management tasks.

Skills

Strong attention to detail

Organisational skills

Commitment to accuracy

Multitasking abilities

Commercial awareness

Tools

MS Excel

MS PowerPoint

MS Word

Job description

Overview

Are you looking for the opportunity to launch your career in fashion buying?!

Do you have a passion for luxury fashion!

We are currently seeking a talented and detail-oriented individual to join our client's team as a Buying Admin Assistant to assist their buying team within a world renowned ecommerce brand!

Responsibilities

• Obtain, check, and update order confirmations from suppliers with 100% accuracy.
• Manage the introduction of new suppliers, ensuring they are correctly set up with accounts payable and internal systems.
• Maintain accurate purchase orders within Fulcrum, including uplift/cost price/style code/shipping window details.
• Keep records of payment terms and shipping details up to date.
• Raise re-orders as requested by the department.
• Perform site checks and request product merges, creating new PID's when necessary.
• Perform pre-upload checks and resolve any issues before go-live, including pre-shoot management.
• Collect, check, and upload all recommended retail prices (RRPs) each season, ensuring appropriate margins.
• Perform pricing checks (margin, default & RRP) prior to upload.
• Prepare vendor packs for buying trips, including relevant files such as sell-through reports and range plans.
• Act as a single point of contact for query resolution and follow-up across various departments.
• Provide support to the department with administrative duties as requested.

Qualifications

• A minimum of previous commercial experience in a fast-paced fashion retail buying or merchandising environment with strong administrative skills.
• Advanced MS Office skills, particularly in Excel, PowerPoint, and Word.
• Commercial awareness and understanding of the fashion industry, our products, and competition.
• Strong attention to detail, organisational skills, and commitment to accuracy.
• Ability to work with stringent deadlines.
• A positive work ethic and excellent multitasking abilities.
• Strong numerical and commercial reasoning skills.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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