Buyers Administration Assistant - Level 2

New Look; London; On-site; GBP 25,000 - 30,000; Full time

Job summary

A prominent fashion retailer in London is looking for a Buyers Admin Assistant to support their Buying team. The ideal candidate will have experience in fashion or retail, with key responsibilities including managing purchase orders, organizing samples, and understanding fashion trends. The role provides a dynamic environment with opportunities for career development and benefits like staff discounts and flexible working patterns.

Benefits

40% staff discount

Monthly 25% off privilege vouchers

Quarterly sample sales

Season ticket loans

Qualifications

• A previous experience working in Fashion/Retail as a Buying Admin Assistant is required.
• Demonstrates passion for product and familiarity with fashion trends.

Responsibilities

• Managing daily/weekly tasks for the Buying team.
• Raising purchase orders and meeting deadlines.
• Processing and organizing samples effectively.

Skills

Understanding of fashion trends

Confident communicator

Accuracy

Education

Fashion Qualification / Other degree

Job description

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Client:

New Look

Location:

London, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

4b8d3466571a

Job Views:

217

Posted:

12.08.2025

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Job Description:

We’re New Look and we’ve been at the forefront of British high-street fashion since 1969. Over the last 50 years, we’ve grown to be a global, multichannel brand offering on-trend, value-driven fashion for women, men, girls and boys.

Our passion is feel-good fashion at feel-good prices – and we truly believe that all starts with us. Our values inspire us every day: we play to win, we’re customer-obsessed and we work as one to give each and every one of our customers That New Look Feeling.

It's a busy and exciting time for the brand and we’re on the hunt for a Buyers Admin Assistant to join our growing Buying team.

The Team

Buying is the department that brings together creative inspiration & commercial planning to deliver the best ranges for our customer. Product is at the heart of everything we do, from developing the best prints for dresses, the must have coat of the season or the ‘It’ bag. Always thinking ‘customer first’ we work hard with our suppliers in the UK & across the world to deliver fashion at amazing prices & as quickly as possible. Buying is fast paced and exciting & every day is unique.

The Role:

Planning

Strategy awareness at Group and Department Level
Awareness of Brand Vision
Managing daily /weekly tasks in line with Ways Of Working (WOW)
Preparation for Departmental Meetings
Supporting the Buying team with data entry into the planning tool

Buying

Raising purchase orders
Working to the Critical Path to meet all deadlines
Dealing with issues arising with orders both internally and externally
Taking ownership of finding solutions
Coordinating barcode process
Maintaining purchase orders in the Critical Path in the relevant system
Assisting the team with supplier slippage management
Actioning any order amendments under direction from the B&M team
Supporting commitment through the weekly team updates

Sample Management

Processing samples received
Labeling, logging, organising and filing samples
Preparing samples for meetings
Maintaining the departments range and samples
Driving the press sample process to ensure that the department offer is fully potentialised
Ensuring production samples are received in time to pre shoot for online sales
Maintaining the latest imagery of samples
Preparing samples in readiness for3PE partner meetings

Trading

Basic understanding of trade reports
Basic understanding of trade decisions
Attending Group Trade meetings

An understanding of the New Look Customer
Basic understanding of our Customer Insight and Market Share
Actively contributing in trend and competitor analysis, making recommendations for changes or developments
Ongoing familiarity of the competition’s product range
Completing and reporting back on NL store visits and competitor shops

About You:

An understanding of fashion trends and knowledge of the high street
Accuracy
Confident communicator
Demonstrates passion for Product
Previous experience working in Fashion / Retail and / or as a Buying Admin Assistant
Fashion Qualification / Other degree desirable

Why New Look?

The amazing people, the love for fashion- there are so many reasons to love working at New Look. We prioritise development, offering training to support your progression, so you can be at your absolute best and achieve your goals. You’ll also receive these amazing benefits, to name only a few:

40% staff discount
Monthly 25% off privilege vouchers for family and friends to enjoy
Quarterly sample sales
Season ticket loans

We pride ourselves in being a flexible employer. Although this is a full-time role, our colleagues work a range of patterns. If you have a specific pattern in mind, we are keen to discuss this with you in line with the output needed for the role.